Job Information
White Plains Hospital Center Accounts Payable Associate in White Plains, New York
POSITION SUMMARY
Participates in all aspects of payment processing, which includes the processing of invoices, check requests, cash application as well as 1099 update and yearend process.
ESSENTIAL FUNCTIONS AND RESPONIBILITIES:
- Ensures the timely data entry of all invoices and check requisitions.
- Input requisitions of expenditures from special funds (development & capital funds).
- Performs cash application as required.
- Reconciles discrepancies in conjunction with purchasing department.
- Submits all matched documentation with discrepancies to the purchasing department.
- Opens and alphabetizes all accounts payable mail.
- Participates in the preparation, coordination, and distribution of accounts payable checks.
- Files invoices, statements, problem mail and purchase orders.
- Compares purchase orders with invoices for accuracy and completeness.
- Answers phone calls and letters/emails regarding vendor problems with invoices and checks.
- Participates in the process of scanning backup documentation.
- Processes monthly, accrual listing for general ledger.
- Cross trained to perform in other areas of general accounting/finance as required.
- Performs all other related duties as assigned.
EDUCATION EXPERIENCE AND REQUIREMENTS
- High School Diploma or equivalent required.
- Basic Computer skills required.
- Use of general office equipment including fax machine, copier, calculator.
CORE COMPETENCIES
Attention to Detail Problem-Solving Skills Planning & Organizational Skills Communication Skills Team Work Project Management Skills Adaptability Judgment and Decision Making Skills Maintains Composure under Stress
PHYSICAL/ MENTAL DEMANDS /REQUIREMENTS / WORK EXPERIENCE
- May be exposed to chemicals necessary to perform required tasks.
- Any hazardous chemicals the employee may be exposed to are listed in the hospitals SDS (Safety Data Sheet) database and may be accessed through the hospitals Intranet site (Employee Tools/SDS Access). A copy of the SDS database can also be found at the hospital switchboard, saved on a disc.
- Ability to move about the office and to other departments routinely, including the main Hospital Campus.
- Ability to remain stationary for extended periods of time.
- Constantly utilizes/operates computers to access and record/enter information
- Constantly copies, scans and faxes documents from computers and other scanning locations.