Job Information
Rallye Motor Company Executive Assistant in Westbury, New York
The Rallye Motor Company is a premier destination for high-end automotive experiences, providing unparalleled service and a curated selection of luxury vehicles. As a leader in both the region and the country, we are seeking a highly skilled and experienced Executive Assistant to join our dynamic team and support our executive leadership.
The Executive Assistant will play a pivotal role in ensuring the smooth functioning of the executive office at The Rallye Motor Company. The ideal candidate will have a proven track record as an executive assistant supporting multiple C-Level executives, exceptional organizational abilities, and advanced spreadsheet skills. This role demands a high level of discretion, efficiency, and the ability to thrive in a fast-paced, multi-store, luxury automotive dealership environment.
Responsibilities:
Administrative Support:
Manage executive calendars, appointments, and travel arrangements.
Act as a primary point of contact between executives and internal/external stakeholders.
Handle confidential and sensitive information with the utmost discretion.
Performing minor accounting duties, such as expense reports, event budget tracking, etc.
Maintaining comprehensive and accurate records.
Communication:
Draft, proofread, and edit correspondence and reports for executives.
Facilitate effective communication within the executive team and across departments.
Get to know visitors, vendors, clients, and the employees, and identify their purpose and relationship to and within the organization.
Meeting Coordination:
Organizing meetings, including scheduling, sending reminders, and organizing catering when necessary.
Attend meetings, take accurate minutes, and follow up on action items.
Data Management:
Utilize advanced spreadsheet skills to analyze and present data for executive decision-making.
Maintain and update key databases, ensuring accuracy and completeness.
Project Assistance:
Support executives in various projects, coordinating tasks and timelines.
Conduct research and compile information to assist with strategic initiatives.
Event Planning:
Assist in planning and coordinating corporate events, client meetings, and special projects.
Requirements
Experience: Minimum of 3 years of experience as a personal assistant or executive assistant supporting multiple C-Level executives, preferably in a luxury automotive or high-end retail environment.
Education: High school diploma at least two years of college preferred
Valid driver’s license
Advanced proficiency in Microsoft Office Suite and/or Google Workplace (formerly G-Suite), for creating and editing spreadsheets, PowerPoint presentations, etc.
Windows Computer knowledge, Apple device knowledge.
Able to work in an environment with many moving parts and people.
Exceptional organizational and multitasking abilities.
Excellent organizational and time management skills
Strong verbal and written communication skills.
High level of attention to detail and accuracy.
Ability to maintain confidentiality and exercise discretion.
Familiarity with office machines, gadgets, how to work them, etc.
Ability to exercise discretion and maintain confidentiality.
Benefits
Great benefits package including medical, dental and vision coverage for employee & family!
Company paid life insurance and optional additional coverage.
Voluntary short term and long term disability available.
Additional voluntary benefits including Aflac and LegalShield!
Paid time off!
Paid holidays!
401K plan.
Employee Assistance Program.
Employee discounts on luxury automotive products and services
Compensation - $60,000 - $85,800