Job Information
MAPFRE Insurance Executive Assistant in Webster, Massachusetts
Executive Assistant
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Date: Apr 5, 2024
Location: Webster, MA, US
Company: MAPFRE
Job Summary
Provides the full range of administrative support to assigned executive member of the Executive Committee and department. Independently completes a variety of special projects, including reports and analyses. Acts as a communications liaison representing the executive’s office to all levels of employees internally and externally, handling highly sensitive, confidential, and/or complex matters. May additionally provide administrative support to other managers/staff.
Responsibilities
Manage complex calendars for the Chief Operating Officer and Executive Vice President, CFO involving multiple time zones. Managing and balancing conflicting priorities professionally and efficiently.
Coordinate complex domestic and international travel arrangements, which include flights, car service, dinner reservations, colleague and client meetings, etc.
Assist in scheduling, tracking and coordinating internal and external meetings or events, help prepare presentation materials.
Order supplies for the office and retrieve guests/deliveries from lobby
Complete online expense reimbursement forms and track reimbursements
Assist with special projects as needed; proactively anticipate work assignments whenever possible
Maintain confidentiality of all sensitive and confidential issues
Maintain a high level of professionalism in dealing with all business matters
Manage team related inquiries and serve as key point of contact
Help ensure requests are responded to in a timely manner, using superb judgment to assist and make decisions with minimal supervision
Build and maintain high level of collaboration/partnership with other administrative staff across the organization and executive leadership team for mutual success
Screen and manage telephone and email inquiries and requests for the COO and EVP CFO
Develop presentations, templates, graphics, and chart inputs at the highest professional standards. Proofread, and edit presentations/documents as needed
Requirements
Associates Degree or Technical or specialized knowledge or equivalent, related experience. Bachelor’s Degree strongly preferred.
A minimum of 5-7 years of experience in a professional, corporate environment supporting senior professionals.
Excellent Microsoft Office Skills (including PowerPoint, Word, and Excel).
Highly organized, proactive mindset and willingness to go the extra mile.
Excellent interpersonal skills; displays an awareness of dealing with sensitive issues and/or confidential information; discretion in dealing with people from all levels.
Ability to prioritize effectively and juggle multiple urgent tasks.
Ability to work independently with minimal supervision with strong follow-through skills
Excellent written and verbal communication skills.
Demonstrated ability to manage multiple deadlines and competing priorities, while keeping organized, efficient, positive and focused.
Desire to proactively partner with Administrative peers for efficiency and effectiveness in supporting senior-level individuals.
Drive to provide best in class support to leaders, enabling their success and the success of the team/company.
Strong attention to detail and data accuracy.
Can do attitude with a willingness to “pitch in”.
Personal desire to succeed and grow with a thriving company.
Bilingual (Spanish/English) skills are a plus
If you require an accommodation for a disability so that you may participate in the selection process, you are encouraged to contact the MAPFRE Insurance Talent Acquisition team at talentacquisition@mapfreusa.com .
We are proud to be an equal opportunity employer.
Nearest Major Market: Worcester
Job Segment: Executive Assistant, Secretary, Administrative Assistant, Strategic Planning, Administrative, Strategy, Bilingual
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