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Administrative Assistant - 87DA8N

We’re determined to make a difference and are proud to be an insurance company that goes well beyond coverages and policies. Working here means having every opportunity to achieve your goals – and to help others accomplish theirs, too. Join our team as we help shape the future.

Hartford Funds is seeking an experienced Executive Assistant to support the firm’s General Counsel and work closely with our team of six other attorneys and three paralegals. The ideal candidate will be an experienced professional who can provide a broad range of administrative and technical support, as well as successfully build and maintain effective working relationships throughout the organization.

Operating in a highly regulated industry, Hartford Funds seeks to maintain a culture of compliance and meet the highest standards of ethical business operations. Although this is a firm-wide commitment, Hartford Funds’ Legal Department plays a critical role in this effort.

This visible role offers the opportunity to assist the General Counsel, other senior attorneys, and paralegals in a wide range of matters. Confidentiality and discretion are key, as is the ability communicate clearly. Proficiency in the Microsoft Office suite of desktop applications and the ability to quickly learn other applications used by the team is required. Document management, recordkeeping, and general organizational skills are essential to successfully perform in this role.

Responsibilities:

• Provide administrative services for the General Counsel requiring the exercise of independent judgment on complicated and difficult administrative matters involving sensitive and confidential information.

• Communicate (clearly and effectively) with members of the Legal Department and coordinate other executive assistants within the organization.

• Prepare correspondence, including a variety of letters, memoranda, reports, charts, tables, legal forms, etc.; prepare agendas; transcribe minutes; compose documents from handwritten or verbal instructions; review documents for completeness and accuracy including proper format, grammar, spelling, punctuation, and adherence to policy and procedure; extracts and compile data and other information for reports; copy and distribute information.

• Develop, maintain, and manage accurate and organized manual and computerized filing systems; must be able to provide documents or information when requested, and create new files and filing systems when needed.

• Assist the attorneys and paralegals supporting the Boards of Directors/Trustees of the Hartford Funds Family of Funds, including maintaining various corporate documents. Assist in preparing, editing, and publishing notices, agendas, and materials in connection with Board and Committee meetings.

• Manage complex calendaring of busy, fluctuating schedules that often conflict, includes adding, canceling, and editing meeting requests, as well as ensuring timing and logistical details are in place.

• Maintain records related to billing for professional services, including establishing billing matter numbers within the legal accounting and invoice system. Assist the General Counsel and other attorneys in various budget-related matters, including preparing reports and coordinating with the Finance Department.

• Arrange and manage business travel and prepares expense reports.

• Assist attorneys in maintaining state law licenses and continuing legal education requirements.

• Manage the subscriptions for professional publications and the availability of office supplies for the team.

Qualifications

• 7+ years of relevant experience with the ability to quickly develop a general understanding of firm’s business operations.

• Maintain proficiency in Microsoft Office desktop applications and the ability create, edit, and publish reports, presentations, and other documents efficiently.

• Demonstrated exceptional document management and recordkeeping skills, and general organizational skills.

• Ability to build relationships and interact and communicate with individuals at all levels of the company, including the senior leader team, and representatives from firms providing professional services (law firms, auditors, etc.).

• Capable of exercising judgment, work independently, and the ability to multi-task and manage competing priorities effectively.

• Function as an effective communicator, problem-solver, and consummate team player

• Approachable, flexible, and supportive; maintain a positive attitude and a sense of humor.

Compensation

The listed annualized base pay range is primarily based on analysis of similar positions in the external market. Actual base pay could vary and may be above or below the listed range based on factors including but not limited to performance, proficiency and demonstration of competencies required for the role. The base pay is just one component of The Hartford’s total compensation package for employees. Other rewards may include short-term or annual bonuses, long-term incentives, and on-the-spot recognition. The annualized base pay range for this role is:

$70,000 - $100,000

Equal Opportunity Employer/Females/Minorities/Veterans/Disability/Sexual Orientation/Gender Identity or Expression/Religion/Age

About Us (https://www.thehartford.com/about-us) | Culture & Employee Insights (https://www.thehartford.com/careers/employee-stories) | Diversity, Equity and Inclusion (https://www.thehartford.com/about-us/corporate-diversity) | Benefits (https://www.thehartford.com/careers/benefits)

Human achievement is at the heart of what we do.

We believe that with the right encouragement and support, people are capable of achieving amazing things.

We put our belief into action by ensuring individuals and businesses are well protected, and by going even further – making an impact in ways that go beyond an insurance policy.

Nearly 19,000 employees use their unique talents in careers that span a variety of disciplines – from developing the latest technology to creating and promoting our products to evaluating future financial risks.

We’re also committed to programs that drive education and support volunteerism, which put human beings first. We do it because it’s the right thing to do, and because when our customers, communities and employees succeed, we all do.

About Us (https://www.thehartford.com/about-us)

Culture & Employee Insights

Diversity, Equity and Inclusion (https://www.thehartford.com/about-us/corporate-diversity)

Benefits

Legal Notice (https://www.thehartford.com/legal-notice)

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