Job Information
IFF Facility Manager in Warsaw, Poland
Facility Manager
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Date:Jun 24, 2024
Location: Warsaw, Masovian Voivodeship, PL, 02-952
Company: IFF Family of Companies
About the Job
About the company
IFF , an industry leader in food, beverage, health, biosciences and sensorial experiences where science and creativity meet to create essential solutions for a better world – from global icons to unexpected innovations and experiences. With the beauty of art and the precision of science, we are an international collective of thinkers who partners with customers to bring scents, tastes, experiences, ingredients and solutions for products the world craves.
About the position:
This position is responsible for all facility management and facilities tasks. Focused on ensuring employee safety, well-being, and productivity; facility functionality, cost effectiveness and aesthetics and the right-to-operate within the community.
Optimal functioning of the Facilities department and performing EHS tasks.
Support the IFF sites and its employees in the areas of housing, technical installations, grounds maintenance, mobile telephony, health & safety, catering, cleaning, reception, waste control, workspace planning, lease cars etc.
Duties and responsibilities
Management:
Coaching, training and conducting evaluation and assessment conversations.
Optimizing and documenting work processes.
Maintaining and building contacts with internal customers and external suppliers in a wide range of facilities tasks.
Communication with governmental and local authorities.
Managing Facilities related contracts (i.e. Security, Cleaning, Catering, AV equipment, waste & document disposal, archives).
Responsible for safety & security programs for the sites in Poland.
Demonstrating a pro-active response to internal and external developments.
In leased facilities, working closely with the landlord, Real Estate representatives, site business leadership and other stakeholders to ensure facilities services are being delivered to meet business needs.
Responsible for developing and controlling the Facilities operating expenses and capital budgets.
Ensuring that there are or will be developed and kept up to date appropriate emergency response plans.
Preparing and managing the FSRE Capital & Opex budget and will be the project manager for FSRE related projects.
In this position no management of direct reports is included
This is a 100% office-based position
Facilities tasks
Executing daily Facilities tasks
Taking note and meeting the regulations by local and Polish authorities and IFF Corporate policies and procedures
Implementing energy conservation, recycling, and other programs to reduce environmental carbon footprint
Collections of required documents for ASB
Performing and following up on safety audits
Planning in-house or off-site activities like parties, celebrations and conferences
Performing any other Facilities related tasks.
About You
Requirements and skills
3+ years maintenance/facility management experience
Proficiency in MS Office (MS Excel and MS Outlook in particular)
Knowledge of Office administrator responsibilities
Excellent written and verbal communication skills both in Polish & English
Strong organizational and planning skills
Attention to detail and excellent problem-solving skills.
Skills in handling multiple tasks and projects
Self-motivation and independence
Strong customer/hospitality service and communication skills
Valid Polish driving license and ability to visit various locations.
IFF is an Equal Opportunity Employer.
At IFF, we believe that your uniqueness unleashes our potential. We value the diverse mosaic of the ethnicity, national origin, race, age, sex, or veteran status. We strive for inclusive workplace that allows each of our colleagues to bring their authentic self to work regardless of their religion, gender identity & expression, sexual orientation, or disability. Visit: https://www.iff.com/responsibilities/diversity-equity-inclusion to learn more.