Job Information
Texas A&M University Senior Administrative Coordinator I in United States
Job Title
Senior Administrative Coordinator I
Agency
Texas A&M University
Department
Finance - College of Veterinary Medicine
Proposed Minimum Salary
Commensurate
Job Location
College Station, Texas
Job Type
Staff
Job Description
Our Commitment
Texas A&M University is committed to enriching the learning and working environment by promoting a culture that respects all perspectives, talents and lives experiences . Embracing varying opinions and perspectives strengthens our core values (https://www.tamu.edu/about/coreValues.html) which are: Respect, Excellence, Leadership, Loyalty, Integrity, and Selfless Service.
Who we are
As part of the Division of Fin an ce , we service the Veterinary Medical Teaching Hospital (VMTH) which includes the Small Animal Hospital http://vethospital.tamu.edu/small (http://vethospital.tamu.edu/small-animal-hospital) - animal (http://vethospital.tamu.edu/small-animal-hospital) - hospital and the Large Animal Hospital http://vethospital.tamu.edu/large - animal (http://vethospital.tamu.edu/large-animal-hospital) - hospital (http://vethospital.tamu.edu/large-animal-hospital) , both of which are dedicated to the total well-being and care of a pet throughout its lifetime.
We Serve by:
Providing outstanding service to our stakeholders
Facilitating best practices, including ensuring compliance with laws and regulations
Enabling Texas A&M University to create and maintain a welcoming climate
Creating a culture of life-long learning and professional development within our division
Engaging in responsible stewardship of fin an cial and people resources in a sustainable manner We invite you to learn more about our division at https:// fin an ce .tamu.edu/index.html
What we want
The Senior Administrative Coordinator I is responsible for providing high-level complex, confidential and professional administrative support to the Assistant Dean of Business Services and the Director of Finance, Academic Operations. This positions liaisons between the college, departments, and various university administrative offices.
What you need to know
Salary: Compensation will be commensurate to the selected hire’s experience.
Special Note: A cover letter and resume are strongly encouraged. You may upload them on the application under the CV/Resume section.
Required Education and Experience:
Bachelor's degree or equivalent combination of education and experience.
Six years of experience in office administration.
Required Knowledge, Skills, and Abilities:
Knowledge of word processing, spreadsheet, and database applications. Interpersonal and communication skills.
Planning and organizational skills.
Ability to multitask and work cooperatively with others.
Preferred Qualifications:
Experience with Business Objects and/or reporting tools.
Experience in business administration, finance, or project management
Essential Duties/Tasks:
Administrative Support for Assistant Dean of Business Services and Director of Finance, Academic Operations
Provides direct support to the assistant Dean of Business Services Director of Finance, Academic Operations.
Drafts and manages correspondence and communications, schedules appointments, manages calendar, and coordinates travel.
Prepares travel arrangements and itineraries and may approve and process travel reimbursements.
Ensures that documents requiring signature by Assistant Dean of Business Services and Director of Finance, Academic Operations are process in a timely manner (Adobe Sign and DocuSign).
Prepares meeting agendas and makes logistical arrangements for meetings and special events.
Maintains annual calendar of business-related due dates and assists in planning and preparation of projects to meet due dates.
General Administrative Support
Coordinates administrative support for the Finance and Business Service team that supports Veterinary Medicine and Biomedical Sciences.
Plans, implements, coordinates, analyzes, monitors, and evaluates administrative support functions.
Analyzes internal processes and timelines.
Coordinates workflow and promotes communication between functional areas and outside units.
Back-up for maintaining and updating an active list of Veterinary AgriLife employees through AgriLife People website.
Sets up surveys for project needs. Complies and reviews data for university & national reports.
Reviews and edits memos and correspondence.
Plans and coordinates meetings, workshops, and special events.
Performs miscellaneous duties as assigned, which may include advanced desktop publishing, presentation, and data management activities.
Accounting Support & Other Duties
Updates the balances on the Dean’s accounts.
Gathers data for university & national reports.
Coordinates purchasing activities for supply orders and other items as needed.
Processes invoices for payment and requisitions (POs) in Aggiebuy for departments’ approval.
Prepares department credit card reports in Concur.
Collaborates with team members to create and update reports in Business Objects based on finance and business services needs and requirements.
Reviews faculty positions for funding sources/account numbers through Faculty Affairs Portal.
Reviews asset transmittal forms prepared by the Development Office for accuracy for the Assistant Dean of Business Services’ approval.
May enter scholarship award information into the university system.
Why Texas A&M University?
We are a prestigious university with strong traditions, Core Values, and a community of caring and collaboration. Amenities associated with a major university, such as sporting and cultural events, state-of-the-art recreation facilities, the Bush Library and Museum, and much more await you. Experience all that a big city has to offer but with a reasonable cost-of-living and no long commutes.
Health (https://www.tamus.edu/business/benefits-administration/medical/) , dental (https://www.tamus.edu/business/benefits-administration/dental/) , vision (https://www.tamus.edu/business/benefits-administration/vision-insurance/) , life and long-term disability insurance (https://www.tamus.edu/business/benefits-administration/life-add/) with Texas A&M contributing to employee health and basic life premiums
12-15 days (https://employees.tamu.edu/employee-relations/leave/index.html) of annual paid holidays
Up to eight hours of paid sick leave (https://employees.tamu.edu/employee-relations/leave/paid/sick.html) and at least eight hours of paid vacation each (https://employees.tamu.edu/employee-relations/leave/paid/vacation.html) month
Automatically enrollment in the Teacher Retirement System of Texas
Health and Wellness: Free exercise programs and release time (https://flourish.tamu.edu/wellness-release-time/)
Professional Development: All employees have access to free LinkedIn Learning (https://linkedinlearning.tamu.edu/) training, webinars, and limited financial support to attend conferences, workshops, and more
Employee Tuition Assistance (https://livingwell.tamu.edu/employee-tuition-assistance/) and Educational Release time (https://employees.tamu.edu/employee-relations/leave/paid/educational.html) for completing a degree while a Texas A&M employee
For additional information on benefits Click here (http://employees.tamu.edu/benefits/_media/documents/200benefitsWellness101.pdf)
All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.
Equal Opportunity/Affirmative Action/Veterans/Disability Employer.
Howdy and thank you for your interest in a career with Texas A&M University. As the flagship campus of The Texas A&M University System, we are located in College Station, Texas with a student population of more than 74,000 and nearly 14,000 faculty and staff.The Spirit of Aggieland is unmistakable. We are a unique American institution, fostering a culture of friendliness, compassion and respect for one another. Our unique history and rich traditions make Texas A&M special.From our benefits package and professional development opportunities to our retirement programs, Texas A&M is a great place to work. Your path to a great career starts here!Equal Opportunity/Affirmative Action/Veterans/Disability Employer.
If you need assistance in applying for this job, please contact (979) 845-5154.
Useful Links:
Benefit Programs (https://www.tamus.edu/business/benefits-administration)
Retirement
Employee Discount Program (https://employees.tamu.edu/benefits/healthy-behaviors/perks.html)
Flexible Spending Accounts
University Holidays (http://www.tamus.edu/business/human-resources/am-system-holidays/)
Legal Statements
New Employee Orientation (https://employees.tamu.edu/orgdev/courses.html#EmployeeOrientations)
Prospective Employees
Safety and Security Notices (https://orec.tamu.edu/clery/annual-security-report/)
Training and Development
USERRA (https://www.dol.gov/agencies/vets/programs/userra)
Nondiscrimination Notice