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Day - 08 Hour (United States of America)

This is a Stanford Health Care job.

Located in the heart of Silicon Valley, Stanford Health Care’s mission is to heal humanity through science and compassion, one patient at a time. The Facilities Services & Planning (“FS&P”) division plays a key role in helping Stanford Health Care accomplish this mission. With a fast-paced, tech-savvy, and lean culture that focuses on goals, metrics, and continuous improvement, FS&P provides non-clinical operational support to Stanford Health Care and other Stanford Medicine entities to ensure safe and successful non-clinical operations 24/7 and plan for the organization’s future facility needs. Site Support Services is one of ten business units within FS&P.

More information about FS&P and its business units can be found at this site: Facilities Services & Planning (FS&P) | Stanford Health Care (https://stanfordhealthcare.org/about-us/facilities-services-and-planning.html)

The Site Support Services business unit manages over 3.5 million square feet of facilities at over 150 ambulatory care and administrative locations across the Bay area. This encompasses multiple Stanford Medicine entities including Stanford Health Care, Stanford Medicine Children’s Health, and Stanford Health Care Tri-Valley. With a budget of over 64-million-dollars, Site Support Services oversees facility engineering, facility maintenance, project/construction management, property/facility management, housekeeping, and collaborates with security and environmental health & safety. Being a member of FS&P and Site Support Services means you are part of keeping a very large and complex health care network of entities and facilities functioning smoothly.

*Stanford Health Care is not looking for job seekers. SHC wants changemakers! Amazing Things Are Happening Here! * The Facility Coordinator (“FC”) reports to the Senior Manager - Facilities Management & Manager - Facilities Management – Site Support Services. The FC will support a portfolio of 800K square feet. The Facility Coordinator is an onsite position located at Stanford Health Care, with frequent travel to Site Support Services locations required. Stanford Health Care is seeking a motivated, collaborative professional to join the team with an extraordinary customer service focus. SHC is looking for the type of person who truly listens and steps outside the assigned role to add value wherever possible. Working with hundreds of vendors and external partners, SHC takes pride in operating at the highest standard of services for partners. The FC will be the first point of contact for internal and external customers seeking support and information from the Facilities organization at Stanford Health Care. Facility Coordinators are responsible for managing the day-to-day operations of a building or group of buildings. This person will commonly work with contractors, vendors, and other professionals to ensure that the facilities are always well-maintained and functional. The Facility Coordinator will be responsible for documenting, coordinating, and communicating facility conditions for Stanford Health Care. The FC will provide administrative support to the Facilities Manager and the Facilities organization, manage office functions including work order coordination, database management, daily office operations, coordination of budgeting/accounting systems, maintaining office records, and provide general support services for the divisional staff.

If you are interested in joining a nationally recognized healthcare system, home to numerous Nobel Prize winners, and being part of a cohesive team of Engineers, Senior Facility Managers, Facility Managers, Facility Coordinators, and other professionals, please read the job description below and apply online.

A Brief Overview

The Facility Coordinator supports the regional team with mostly desk-oriented tasks in support of operations that include but are not limited to service contract and purchase order work; ordering supplies; coordinating vendor and internal meetings and following up on vendor deliverables. The Facility Coordinator will also be responsible for documenting, coordinating and communicating facility conditions for Stanford Health Care.

Locations

Stanford Health Care

What you will do

• Assists Facility Managers with incident response by disseminating the appropriate communication using standard communication protocols.

• Aids Facility Managers with site inspections and related follow-ups. Coordinates with vendors and internal teams on the contract-purchase order paperwork associated with site inspections.

• Assists with the annual generation of letters to Landlords regarding compliance with Fire Life Safety regulations; follows up on receipt of information to report to team.

• Addresses new site activation by creating needed materials i.e. welcome packets. Organize contracting, purchasing paper work and cost tracking for site related projects.

• Maintains the Standards information for furniture, carpet, fabrics and finishes. Supports management of furniture inventory. Coordinates ICRA/PCRA documentation as needed.

• Ensures financial management at the purchase order level by collaborating with Facility Managers and Business Managers. Assists with database information updates: customers, suppliers, landlords; collaborates with Lease Administration as needed.

• Handles event coordination (town halls, CICARE rounds, HR events, Campus Council); prepares agendas.

• Peform condition assessments of each area/facility according to standard work, including appropriate documentation and follow-up.

• Review documentation for completeness according to standard work.

• Document and generate reports from data electronic system.

• Manage, update and report on status of work order calendar.

• Works with Director, Facility Manangers on financial analysis, forecasting and need assessments.

Education Qualifications

• High School Diploma or GED

Experience Qualifications

• 1+ years of related work experience.

Required Knowledge, Skills and Abilities

• Knowledge of general practices, program, and/or administrative specialty.

• Knowledge of and proficiency in the use of Microsoft Office Suite applications and standard office equipment.

• Knowledge of English grammar, spelling, and punctuation.

• Familiarity and understanding of project management principles and practices.

• Ability to take initiative and independently plan, organize, coordinate, and perform work in various situations where numerous and diverse demands are involved.

These principles apply to ALL employees:

SHC Commitment to Providing an Exceptional Patient & Family Experience

Stanford Health Care sets a high standard for delivering value and an exceptional experience for our patients and families. Candidates for employment and existing employees must adopt and execute C-I-CARE standards for all of patients, families and towards each other. C-I-CARE is the foundation of Stanford’s patient-experience and represents a framework for patient-centered interactions. Simply put, we do what it takes to enable and empower patients and families to focus on health, healing and recovery.

You will do this by executing against our three experience pillars, from the patient and family’s perspective:

• Know Me: Anticipate my needs and status to deliver effective care

• Show Me the Way: Guide and prompt my actions to arrive at better outcomes and better health

• Coordinate for Me: Own the complexity of my care through coordination

Equal Opportunity Employer Stanford Health Care (SHC) strongly values diversity and is committed to equal opportunity and non-discrimination in all of its policies and practices, including the area of employment. Accordingly, SHC does not discriminate against any person on the basis of race, color, sex, sexual orientation or gender identity and/or expression, religion, age, national or ethnic origin, political beliefs, marital status, medical condition, genetic information, veteran status, or disability, or the perception of any of the above. People of all genders, members of all racial and ethnic groups, people with disabilities, and veterans are encouraged to apply. Qualified applicants with criminal convictions will be considered after an individualized assessment of the conviction and the job requirements.

Base Pay Scale: Generally starting at $32.65 - $41.62 per hour

The salary of the finalist selected for this role will be set based on a variety of factors, including but not limited to, internal equity, experience, education, specialty and training. This pay scale is not a promise of a particular wage.

At Stanford Health Care, we seek to provide patients with the very best in diagnosis and treatment, with outstanding quality, compassion and coordination. With an unmatched track record of scientific discovery, technological innovation and translational medicine, Stanford Medicine physicians are pioneering leading edge therapies today that will change the way health care is delivered tomorrow.

As part of our spirit of discovery, we also leverage our deep relationships with luminary Silicon Valley companies to develop new ways to deliver preeminent patient care.

Learn about our awards (https://stanfordhealthcare.org/about-us/awards.html) and significant events (https://stanfordhealthcare.org/about-us/our-history.html) .