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Job Title

Administrative Associate V, Health and Behavioral Sciences

Agency

Texas A&M University - San Antonio

Department

Department of Health and Behavioral Sciences

Proposed Minimum Salary

Commensurate

Job Location

San Antonio, Texas

Job Type

Staff

Job Description

Works under general supervision of the Chair of the Department of Health and Behavioral Sciences, and provides administrative support for the Department of Health and Behavioral Sciences to include the exercise of discretion and independent judgement with respect to matters of significance.

Responsibilities:

• Screens phone calls, responds to questions and takes messages for departmental faculty and staff

• Handles correspondence and prepares various reports as needed

• Maintains active personnel files for the department and assists in the processing of faculty and staff applications, credentialing, approval and appointment letters

• Drafts, composes, proofs, obtains signatures, sends, and receives correspondence on behalf of the department chair

• Assists in the planning and execution of special events and meetings

• Maintains office equipment and assists in acquiring departmental supplies

• Assists the department chair in record retention efforts.

• Maintains academic, student, and year-to-year financial records related to the activities of the faculty and department.

• Assists departmental faculty and staff with purchasing, travel planning, and related accounting tasks

• Assists with travel arrangements and reimbursement for faculty, staff, and invited guests

• Manages procurement card and reconciliation

• Enters adjunct faculty assignments in Banner

• Prepares occasional textbook requests for departmental faculty (when faculty need assistance)

• Prepares workload reports for departmental faculty

• Assists faculty with office needs, facilitates completion of HR-related tasks, and sends reminders on completing training by departmental faculty and staff

• Prepares and distributes meeting minutes and tracks action items

• Screens complaints and determines the appropriate action or referral

• Serves as a liaison between faculty, administrators, and students

• Handles highly sensitive and confidential materials

• Alerts the department chair to outstanding issues and concerns

• Keeps track of departmental assets

• Submits work requests for the office, as needed

• Performs other duties as assigned

• Often the first point of contact for the department. Must provide excellent customer service to the internal and external customers.

• Assists the Chair of Life Sciences in maintaining academic, student, and financial records related to the activities of the department.

• Assists faculty with routine office needs and works with other university departments to complete various tasks.

Education and Experience:

• High school diploma or higher.

• Five (5) years of related experience.

Knowledge, Skills, and Abilities:

• Knowledge of word processing, spreadsheet, database, and presentation applications

• Ability to multitask and work cooperatively with others in a fast-paced setting

• Excellent Interpersonal and communication skills

• Strong planning and organization skills

• Ability to work independently once given a project

• Ability to streamline processes, meet deadlines, and a willingness to learn new office processes

Applicant Instructions:

Please make sure to provide the following documents:

• Cover Letter

• Resume / CV

• References – at least two professional references

For detailed instructions on how to apply for any position on our website, please use the following link:

http://www.tamusa.edu/humanresources/job-opportunities/index.html ​

Summary of Employee Benefits:

https://www.tamusa.edu/human-resources/documents/summary-of-employees-benefits.pdf

Texas A&M University-San Antonio values community engagement and encourages applicants who are committed to advancing the well-being and prosperity of our communities.

Please ensure that all required documents are uploaded prior to submitting the application. Once the application is submitted, no changes or revisions can be made. If you have issues with adding documents to your application, please contact HR at 210-784-2058

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/Affirmative Action/Veterans/Disability Employer.

Established as a standalone university in 2009, Texas A&M University-San Antonio (A&M-San Antonio) is a comprehensive four-year public university that reflects the heritage-rich community it serves. Situated on nearly 700 acres in South San Antonio, A&M-SA is a Military Embracing institution offering over 40 undergraduate and graduate programs to close to 7000 students.

A&M-San Antonio is quickly expanding to fill its campus grounds in South San Antonio. Due to the rapid growth, the University's footprint is transforming with Esperanza Hall, the first residence hall having opened in fall 2017, the Science & Technology Building, which opened in spring 2018, Classroom Hall which opened in fall 2020 and our newest building for the College of Business and University Library scheduled to open fall 2022.

The University's core values of being “ student centered, equity minded, inclusive and respectful, visionary, a catalyst for opportunity, collaborative and committed to excellence ”, provide a foundation for its world-class faculty to inspire graduates to be lifelong learners and responsible global citizens. A&M-San Antonio will continue growing as an economic and social catalyst while becoming nationally recognized for student and academic success.

Texas A&M University-San Antonio values community engagement, and encourages applicants who are committed to advancing the well-being and prosperity of our communities.

Texas A&M University-San Antonio is an Equal Opportunity/ Affirmative Action/ Veterans/ Disability Employer.

If you need assistance in applying for this job, please contact (210) 784-2058.

The following links will open in a new tab

• Texas A&M - San Antonio Home Page (http://www.tamusa.edu/)

• Human Resources Home Page

• Annual Security Report (http://www.tamusa.edu/uploadFile/folders/fcestrad/Pdf/Pdf-635834334159812616-10.100.150.124.pdf)

• Americans with Disabilities Act

• Benefit Programs (http://www.tamus.edu/business/benefits-administration/employeeretiree-benefits/)

• Overview of TRS and ORP

• Summary of New Employee Benefits (http://www.tamusa.edu/humanresources/newemployee.html)

• Cost of Living Calculator

• Notice of Nondiscrimination and Abuse (http://www.tamusa.edu/documents/business-affairs/title-ix/notice-of-nondiscrimination-abuse-fy2020-21.pdf)