Job Information
Ventura County Legal Processing Assistant I/II in Ventura, California
Legal Processing Assistant I/II
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Legal Processing Assistant I/II
Salary
$39,044.24 - $60,117.44 Annually
Location
throughout Ventura County, CA
Job Type
Full-Time Regular
Job Number
1321VAR-24AC (MRM)
Department
Various Departments
Opening Date
09/27/2024
Closing Date
10/11/2024 5:00 PM Pacific
Description
Benefits
Questions
Description
WHAT WE OFFER
The County of Ventura offers an attractive compensation and benefits package that includes:
A general salary increase of 3.5% effective December 22, 2024.
New Hire/Retention/Referral Incentive: New hires may be eligible for a one-time New Hire Incentive up to 10% of the current annual base wage. (Subject to the applicable section of the SEIU 721 MOA 2022-2025, Article 38, Secs. 3801 – 3803)
Educational Incentive: An educational incentive of 2.5% for completion of an associate's degree, 3.5% for completion of a bachelor's degree, OR 5% for completion of a graduate's degree.
Bilingual Incentive: Proficiency levels by exam are $.69 per hour (Level I), $1.00 per hour (Level II), or $1.32 per hour (Level III).
Vacation Accrual: New regular, full-time employees shall accrue approximately 14 days of vacation a year for the first 10,400 hours or 5 years of service; vacation accruals increase at 5, 11, 12, 13, 14, 15 and 20 years of service topping out at 26 days a year and 400 hours of vacation hours banked.
Annual Leave Redemption: After 14,560 hours of continuous County service an employee may elect to "cash in" or redeem up to 80 hours of vacation accrued in the same year after using 80 hours of vacation in the preceding 12 months.
Sick Leave: Full time regular employees accrue 3.08 hours of sick leave per pay period with an advance at hire of 40.04 hours which will be balanced at the completion of 13 bi-weekly pay periods.
Deferred Compensation: Eligible to participate in the County's 401(k) Shared Savings Plan and/or the Section 457 Plan. This position is eligible for up to a 3.00% match on your 401(k) contributions.
Health Plans: You are afforded an annual flexible credit allowance for purchasing medical, dental, and/or vision insurance from a group of authorized plans.
Flexible Spending Accounts: Pre-tax benefit towards eligible medical, dental and vision care expenses.
Pension Plan: Participation in the County's defined pension plan, which has reciprocity with CalPERS.
Holidays: 12 paid days per year which, includes a scheduled floating holiday.
Additional Benefits: Tuition Reimbursement, Disability Plans, Employee Assistance Program, Life Insurance, Wellness Program.
Under immediate (I) or general (II) supervision, Legal Processing Assistants performs specialized clerical and/or secretarial duties in support of legal defense, prosecution activities and/or specialized law enforcement and performs other duties as assigned. Support activities may include public contact, customer service, records maintenance, document production, and/or processing data.
The ideal candidate will possess excellent verbal communication skills, the ability to work as a member of a team, and a desire to work in the criminal justice field. They must have excellent customer service skills, the ability to exercise sound judgment, and the ability to perform and remain calm in a fast-paced environment with frequent interruptions.
Legal Processing Assistant I - hourly/non-exempt, is the entry level in the series. Incumbents prepare, examine and process legal documents in support of specialized law enforcement or legal prosecution/defense activities, utilizing journey level clerical skills and limited application of specialized legal procedures and processes.
Legal Processing Assistant II - hourly/non-exempt, is the journey level in the series. Incumbents prepare and process a variety of legal documents and performs a variety of legal case management activities.
VETERAN’S POINTS: The Legal Processing Assistant I is an entry level classification, and Veteran’s Points may apply to eligible applicants. Documentation of military service must be submitted with your application prior to close of recruitment in order to receive points.
AGENCY/DEPARTMENT: Various
APPROXIMATE SALARIES:
Legal Processing Assistant I: $18.77 - $26.23 per hour
Legal Processing Assistant II: $20.66 - $28.90 per hour
The eligible list established from this recruitment may be used to fill current and future Regular, Temporary, Fixed-Term, Intermittent, and Extra-Help vacancies throughout various departments/agencies within the County of Ventura.
NOTE: If appointed at the lower level, incumbent may be promoted to the higher level without further examination upon meeting the minimum requirements, demonstrating satisfactory performance, and in accordance with the business needs of the department.
Legal Processing Assistant I/IIs are represented by the Service Employees' International Union (SEIU) and are eligible for overtime compensation.
TENTATIVE SCHEDULE
OPENING DATE: September 27, 2024
CLOSING DATE: October 11, 2024
Examples Of Duties
Depending on assignment, duties may include, but are not limited to the following:
Processes legal documents and records through the office to which assigned as well as through the Courts and/or other offices based on established legal procedure or special instructions in case files; examines documents for conformance with established rules, standards and/or legal requirements;
Gives the public, clients, law enforcement officials and/or other employees procedural and/or case information which requires distinguishing between, and consideration of, sensitive/protected and public information and may require understanding or interpretation/explanation of legal documents (e.g., subpoenas), legal/court procedure or specific file notations regarding case/processing and status;
Coordinates the preparation of files scheduled for court ensuring that all needed documents are included and presented in proper form and order; maintains current status of court calendars;
Prepares correspondence and/or legal forms and documents using standard word processing applications from prepared drafts, special file notations or from standard procedural guidelines;
Accompanies attorneys and/or other professional staff to court as required; makes notations to case files and draws the attention of the attorney to case or procedural detail;
Coordinates court appearances for witnesses or defendants by updating appearance times, scheduling/postponing/ canceling appearances; maintains case status information and contact with interested parties; notifies witnesses and/or other involved parties of case disposition;
Maintains reference materials, records systems, status logs and/or workload statistics; sorts and stores information based on alpha, numeric, content or other classification method; searches for and retrieves information stored in manual and/or automated systems; purges files in accordance with established procedure;
May compute fees or credit for time served or other circumstances affecting length of custody; may collect fees, issue receipts and prepare bank deposits or statement of cash received; may prepare work unit reports and/or workload statistics; and
Performs other related duties as assigned.
Typical Qualifications
These are entrance requirements to the examination process and assure neither continuance in the process nor placement on an eligible list.
EDUCATION, TRAINING, and EXPERIENCE:
Any combination of education, training, and experience which has led to the acquisition of the required knowledge, skills and abilities.
Legal Processing Assistant I:
One (1) year of office clerical experience and some knowledge of legal terminology (as it pertains to the criminal justice system.)
Legal Processing Assistant II:
Two (2) years of legal clerical experience which has included legal document preparation and processing and the application of specialized law enforcement/legal court procedure in support of a legal specialty area (e.g., criminal defense, criminal prosecution, or witness liaison); OR
One (1) year as a Legal Processing Assistant I with the County of Ventura.
OTHER REQUIREMENTS:
Some positions allocated to these classifications may require working knowledge of Microsoft Office applications such as Word, Excel, PowerPoint, etc.
Positions allocated to these classifications may require bilingual skills.
Candidates for positions in this series will be required to pass a background investigation in accordance with applicable law, regulation, and/or policy.
DESIRED:
Bilingual skills (English/Spanish) is highly desirable.
Experience working in the criminal justice field is highly desirable.
Recruitment Process
FINAL FILING DATE: Applications must be received by County of Ventura Human Resources no later than 5:00 p.m. on Friday, October 11, 2024. To apply online, please refer to our web site at www.ventura.org/jobs. A paper application can be obtained by calling (805) 654-5129. Our address is: County of Ventura, Human Resources Division, 800 South Victoria Avenue, L-1970, Ventura, CA 93009.
LATERAL TRANSFER PROGRAM: If presently permanently employed in another "merit" or "civil service" public agency/entity in the same or substantively similar position as is advertised, and if appointed to that position by successful performance in a "merit" or "civil service" style examination, then appointment by "Lateral Transfer" may be possible. If interested, please click here (https://vcportal.ventura.org/CEO/HR/docs/Lateral_Transfer.pdf) (Download PDF reader (https://get.adobe.com/reader/) ) for additional information.
NOTE TO APPLICANTS: It is essential that you complete all sections of your application and supplemental questionnaire thoroughly and accurately to demonstrate your qualifications. A resume and/or other related documents may be attached to supplement the information in your application and supplemental questionnaire; however, it/they may not be submitted in lieu of the application.
SUPPLEMENTAL QUESTIONNAIRE – qualifying:
All applicants are required to complete and submit the questionnaire for this examination AT THE TIME OF FILING. This questionnaire may be used throughout the examination process to assist in determining each applicant's qualifications and acceptability for the position.
APPLICATION EVALUATION – qualifying:
Candidates' applications, resumes, or other required documentation will be evaluated on a comparative basis against pre-established criterion. Those individuals whose materials best indicate possession of the stated requirements, may be invited to continue to the next step in the screening and selection process.
WRITTEN EXAMINATION – 100%:
An un-proctored, internet-based job-related written examination will be conducted to test candidates' knowledge of Reading Comprehension, Recording/Verifying Data, Vocabulary, Filing, Legal Terminology & Processing, Mathematics, Office Practices & Procedures. Candidates must earn a score of seventy percent (70%) or higher to qualify for placement on the eligible list.
Applicants must earn a score of seventy percent (70%) or higher to qualify for placement on the eligible list. The eligible list is valid for a period of one (1) year.
BACKGROUND INVESTIGATION: A thorough pre-employment, post offer background investigation which may include inquiry into past employment, education, criminal background information and driving record is required for this position.
For further information about this recruitment, please contact Melissa Rodriguez by e-mail at Melissa.RodriguezM@ventura.org or telephone at (805) 654-2556.
EQUAL EMPLOYMENT OPPORTUNITY:
The County of Ventura is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding, and related medical conditions), and sexual orientation.
Service Employees International Union (LOCAL 721)
(SEIU)
To learn more about Benefits, Retirement, and the Memorandum of Agreement (MOA), see links below.
Benefits website (https://hr.ventura.org/benefits) or you may call (805) 654-2570.
Retirement FAQ's (https://vcportal.ventura.org/CEO/benefits/docs/RETIREMENT%20-%20FAQs.pdf)
Memorandum of Agreement
Union Code: UPP
01
Important Notice Regarding your Application and Responses in the Supplement Questionnaire:
In order to receive credit for your experience, you MUST include each employer in the Work Experience section of your application, and all details for each employer must be included.
You must include details for all degrees in the Education section and any licenses in the License and Certification section of the application.
I have read and understand this notice.
02
Which option below best describes your full-time office clerical experience?
(NOTE: Full time is considered 40 hours per week; anything less than that must be prorated.)
None to less than one (1) year of full-time office clerical experience
One (1) to less than two (2) years of full-time office clerical experience
Two (2) or more years of full-time office clerical experience
03
Does your office clerical experience include some knowledge of legal terminology as it pertains to the criminal justice system?
Yes
No
04
Briefly describe your knowledge of legal terminology obtained through your education, training, or work experience.
If you do not have this experience, please type "N/A".
05
The Legal Processing Assistant II requires two (2) years of legal clerical experience.
Please check any option below that demonstrates your full-time legal clerical experience which has included legal document preparation and processing and the application of specialized law enforcement/legal court procedure in support of a legal specialty area.
If you do not have legal clerical experience, check box A. "No experience."
A. No experience
B. Criminal Defense
C. Criminal Prosecution
D. Witness liaison
E. Other
06
For each of the selected legal specialty areas in Question #5, please indicate how many years of experience you have for each in the box below.
For example:
B. Criminal Defense - 1 year of full-time experience
D. Witness liaison - 2 years of full-time experience
07
Some positions in these classifications may require bilingual skills. Are you bilingual in Spanish/English?
Yes
No
Required Question
Agency
Ventura County
Address
800 S. Victoria Avenue LOC. #1970 Ventura, California, 93009
Phone
(805) 654-5129
Website
http://hr.ventura.org
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