Job Information
Pennsylvania State University Part-time Administrative Support - Gernand Lab in HHD in University Park, Pennsylvania
APPLICATION INSTRUCTIONS:
CURRENT PENN STATE EMPLOYEE (faculty, staff, technical service, or student), please login to Workday to complete the internal application process (https://pennstateoffice365.sharepoint.com/:b:/s/KnowledgeBaseArticlesSharing/EfiwgKReZ4VAjprFZPKWUm0Bq_sU3KzTmERfpryq0esPKQ) . Please do not apply here, apply internally through Workday.
CURRENT PENN STATE STUDENT (not employed previously at the university) and seeking employment with Penn State, please login to Workday to complete the student application process. (https://pennstateoffice365.sharepoint.com/:b:/s/KnowledgeBaseArticlesSharing/Eeys15Xva4hFokHVtbP1eGIB5i1WFLc-J3k9KHgrFYZ7mg) Please do not apply here, apply internally through Workday.
If you are NOT a current employee or student, please click “Apply” and complete the application process for external applicants (https://hr.psu.edu/sites/hr/files/Application_Process_for_External_Applications_Non-Penn_State_Employees_.pdf) .
JOB DESCRIPTION AND POSITION REQUIREMENTS:
The laboratory of Dr. Alison Gernand in the Department of Nutritional Sciences at Penn State is seeking an Administrative Support staff member to assist with administrative and organizational tasks for a funded research project that includes nutrition trials being conducted in multiple countries. The project is funded by the Bill and Melinda Gates Foundation. In addition, a small portion of the time will be spent on administrative tasks for other projects and lab work. We are especially interested in a candidate who views themselves as having a high attention to detail and a high degree of ownership in their work. The position may offer a hybrid work schedule. A regular part-time schedule would be up to 24 hours/week.
RESPONSIBILITIES MAY INCLUDE: • Compile and organize materials from different sources to draft e-mails and memos, prepare documents, meeting materials, and reports • Create and maintain work unit files and databases • Review and direct phone and mail communications; act on routine requests • Schedule and maintain calendar of appointments and meetings; schedule conference rooms • May coordinate travel arrangements, make reservations, and process reimbursements • Proofread materials to ensure proper grammar/formatting • Process and review routine payroll and/or human resources forms • Perform data entry; gather, assemble, and format data to create simple reports • Attend meetings; record, transcribe and distribute meeting minutes • Serve as resource to others on a variety of subjects including office equipment, software application usage, and information processing procedures • May maintain inventory and order/purchase office supplies; arrange for equipment maintenance; process work orders for facilities repairs/needs
Prior experience in any of the above is desired, but not required. This position requires interpersonal, organizational, and communication skills; ability to multi-task and prioritize daily workload in a fast-paced work environment; ability to work independently and in a team setting; and experience in Microsoft Office. To be considered, please complete the online application including a cover letter and resume.
Penn State is committed to and accountable for advancing diversity, equity, and inclusion in all of its forms. We embrace individual uniqueness, foster a culture of inclusion that supports both broad and specific diversity initiatives, leverage the educational and institutional benefits of diversity, and engage all individuals to help them thrive. We value inclusion as a core strength and an essential element of our public service mission.
CAMPUS SECURITY CRIME STATISTICS:
Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act and the Pennsylvania Act of 1988, Penn State publishes a combined Annual Security and Annual Fire Safety Report (ASR). The ASR includes crime statistics and institutional policies concerning campus security, such as those concerning alcohol and drug use, crime prevention, the reporting of crimes, sexual assault, and other matters. The ASR is available for review here (https://police.psu.edu/annual-security-reports) .
Employment with the University will require successful completion of background check(s) in accordance with University policies.
EEO IS THE LAW
Penn State is an equal opportunity, affirmative action employer, and is committed to providing employment opportunities to all qualified applicants without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. If you are unable to use our online application process due to an impairment or disability, please contact 814-865-1473.
Federal Contractors Labor Law Poster (https://affirmativeaction.psu.edu/files/2022/01/Federal-Contractors-Labor-Law-Poster.pdf)
PA State Labor Law Poster
Affirmative Action (https://policy.psu.edu/policies/hr11)
Penn State Policies
Copyright Information (https://www.psu.edu/copyright-information)
Hotlines
University Park, PA