Job Information
Pennsylvania State University Financial Specialist in University Park, Pennsylvania
APPLICATION INSTRUCTIONS:
CURRENT PENN STATE EMPLOYEE (faculty, staff, technical service, or student), please login to Workday to complete the internal application process (https://pennstateoffice365.sharepoint.com/:b:/s/KnowledgeBaseArticlesSharing/EfiwgKReZ4VAjprFZPKWUm0Bq_sU3KzTmERfpryq0esPKQ) . Please do not apply here, apply internally through Workday.
CURRENT PENN STATE STUDENT (not employed previously at the university) and seeking employment with Penn State, please login to Workday to complete the student application process. (https://pennstateoffice365.sharepoint.com/:b:/s/KnowledgeBaseArticlesSharing/Eeys15Xva4hFokHVtbP1eGIB5i1WFLc-J3k9KHgrFYZ7mg) Please do not apply here, apply internally through Workday.
If you are NOT a current employee or student, please click “Apply” and complete the application process for external applicants (https://hr.psu.edu/sites/hr/files/Application_Process_for_External_Applications_Non-Penn_State_Employees_.pdf) .
JOB DESCRIPTION AND POSITION REQUIREMENTS:
The Office of Finance and Business in the College of Agricultural Sciences (https://agsci.psu.edu) is hiring a Financial Specialist.
Job Duties
Provide leadership and coordinate with units on new hire profiles to update the PAF database for planning, forecasting, and creating an accurate funding model utilizing federal, state, and local funding sources. Review project assignments, percentages, and funding sources for all personnel. Reconcile the projects database to the PAF database for accurate funding model and labor distributions. Interpret and administer financial policy and accounting procedures.
Support the Director with the completion of monthly and annual reports for federal capacity awards and required matching funds. Assist with maintaining records for USDA NIFA capacity awards and assist with independent audit request. Assist with the design and use of data analytics and Power Bi for the college with a focus on federal funds. Keep abreast of changes in university and federal policies and procedures applicable to college funding sources.
Review for approval SIMBA documents and purchasing card transactions in SAP Concur from various units under the Dean's office and Administrative Services. Notify individual card holders of pending transactions and receipt requirements. Review completed reconciliation forms for compliance with University policy, proper receipts, correct account/cost object assignment, correct general ledger account, and required signatures/electronic approvals. Assist in approving SAP Concur reports at the FO/final level. Approves transactions on behalf of Director up to $10,000.
Perform a wide variety of college financial activities such as financial transaction review and approval; monitor and manage budgets; labor redistributions; internal audits and financial reviews; financial policy and procedure development, interpretation, and enforcement; and prepare and process financial transactions. Run monthly budget reports on the College Professorship Endowments and send to the Department Chair and Department ASC. Research and answer questions regarding budget reports.
Support the administrative staff for the college-level units under the Dean’s Office (Development, Relations, Alumni, Pasto, Farm Residences, Facilities) and the Office of Administrative Services, with SIMBA and SAP issues, etc.
Maintain knowledge and answer questions concerning University and Federal policies and procedure for transfer and other budgetary matters, etc. Keep abreast of federal and state regulations, requirement, and procedure as they relate to allowable expenses and financial reporting, specifically with federal capacity awards and landscrip funds. Keep current and maintain proficiency with several systems and software used in support of CoAS work functions to include but not limited to SIMBA, SAPConcur, Esteward, FileMaker Pro, and Microsoft Office.
Must have working knowledge of the following: credit card processing policy and procedures, PCI compliance, device configuration, terminal creation, and management as well as user management. Experience with credit card fees distribution and reconciliation.
Additional duties on behalf of CoAS Finance and Business Office as needed.
This position will work fully remote.
Education and Experience:
Minimum requirements for this position include a Bachelor's Degree and 1 or more years of relevant experience, or an equivalent combination of education and experience.
The Pennsylvania State University is committed to and accountable for advancing diversity, equity, and inclusion in all of its forms. We embrace individual uniqueness, foster a culture of inclusive excellence that supports both broad and specific diversity initiatives, leverage the educational and institutional benefits of diversity, and engage all individuals to help them thrive. We value inclusive excellence as a core strength and an essential element of our public service mission.
The salary range for this position, including all possible grades is:
$51,000.00 - $74,000.00
Salary Structure (https://hr.psu.edu/current-employee/compensation/staff-salary-grades-and-leveling-matrix) - additional information on Penn State's job and salary structure.
CAMPUS SECURITY CRIME STATISTICS:
Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act and the Pennsylvania Act of 1988, Penn State publishes a combined Annual Security and Annual Fire Safety Report (ASR). The ASR includes crime statistics and institutional policies concerning campus security, such as those concerning alcohol and drug use, crime prevention, the reporting of crimes, sexual assault, and other matters. The ASR is available for review here (https://police.psu.edu/annual-security-reports) .
Employment with the University will require successful completion of background check(s) in accordance with University policies.
EEO IS THE LAW
Penn State is an equal opportunity, affirmative action employer, and is committed to providing employment opportunities to all qualified applicants without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. If you are unable to use our online application process due to an impairment or disability, please contact 814-865-1473.
Federal Contractors Labor Law Poster (https://affirmativeaction.psu.edu/files/2022/01/Federal-Contractors-Labor-Law-Poster.pdf)
PA State Labor Law Poster
Affirmative Action (https://policy.psu.edu/policies/hr11)
Penn State Policies
Copyright Information (https://www.psu.edu/copyright-information)
Hotlines
University Park, PA