Job Information
Pennsylvania State University Conflict of Interest and Outside Activities Specialist in University Park, Pennsylvania
APPLICATION INSTRUCTIONS:
CURRENT PENN STATE EMPLOYEE (faculty, staff, technical service, or student), please login to Workday to complete the internal application process (https://pennstateoffice365.sharepoint.com/:b:/s/KnowledgeBaseArticlesSharing/EfiwgKReZ4VAjprFZPKWUm0Bq_sU3KzTmERfpryq0esPKQ) . Please do not apply here, apply internally through Workday.
CURRENT PENN STATE STUDENT (not employed previously at the university) and seeking employment with Penn State, please login to Workday to complete the student application process. (https://pennstateoffice365.sharepoint.com/:b:/s/KnowledgeBaseArticlesSharing/Eeys15Xva4hFokHVtbP1eGIB5i1WFLc-J3k9KHgrFYZ7mg) Please do not apply here, apply internally through Workday.
If you are NOT a current employee or student, please click “Apply” and complete the application process for external applicants (https://hr.psu.edu/sites/hr/files/Application_Process_for_External_Applications_Non-Penn_State_Employees_.pdf) .
JOB DESCRIPTION AND POSITION REQUIREMENTS:
The Office of Research Protections (ORP) at Penn State, seeks a qualified candidate with a demonstrated commitment to leadership, strategic thinking, and collaboration to serve as Conflict of Interest (COI) and Outside Activities (OA) Analyst.
A leading public research university, Penn State’s research expenditures exceeded $1.2 billion in FY2023 while its academic health center and system – Penn State Health – serves more than 2.8 million residents. As a member of the Office for Research Protections, you will be joining a team of individuals who have the ambition to help Penn State succeed.
This position will be responsible primarily for Individual, research-related, COI and OA processes, and will report to the COI Program Senior Analyst in the Office for Research Protections (ORP) and work in collaboration with other COI and OA Analysts, the COI Assistant, and other staff in the ORP, as well as other offices at Penn State.
Responsibilities: Following are the key responsibilities of this position:
Analyze individual disclosures and inquiries about conflicts. Collaborate with internal COI/OA team and external Penn State offices (OSP, OTM, OGC) to address faculty, staff, and student concerns across all campuses.
Responsible for the core processes of compliance with the Individual COI policy (RP06 (https://policy.psu.edu/policies/rp06) ) and OA policy (AC80 (https://policy.psu.edu/policies/ac80) ), including collecting, maintaining, and reviewing disclosures in the University’s electronic disclosure system.
Manage all aspects of COI/OA disclosure programs, maintaining appropriate records, ensuring compliance with federal, state and local regulations and addressing policy inquiries as needed.
Interpret regulations for compliance, writes/updates COI/OA policies and procedures for disclosure review.
Contribute to the development and maintenance of educational materials and provide reports to the Committee, to the Provost of the University, and to federal agencies as required.
The administration of the individual conflict of interest and outside activities disclosure and management process includes, but is not limited to the following:
Reviewing investigator disclosures (financial/outside activity) and using the University’s electronic disclosure and management system, COINS, to prescreen disclosures for required information in COINS for completeness.
Administratively reviewing and managing disclosures under authority granted to the COI Program by the COI Committee(s).
Preparing disclosures for review by the Individual COI Committee and assisting with monthly committee meetings.
Communicate COI decisions/plans via COINS or email and maintain program records.
Reporting identified conflicts of interest and COI management plans to sponsors as required by federal law, policy, sponsorship agreement, and/or committee decision.
Monitoring Investigator and University compliance with COI management plans on behalf of the University.
Education and Experience: A minimum of Bachelor’s Degree is required with 3+ years of related experience, or equivalent combination of education and experience.
Skills and Abilities:
Excellent written and verbal communication.
Exceptional organizational skills and attention to detail.
Ability to multi-task, analyze complex situations, and develop actionable solutions.
Discretion and ability to maintain confidentiality of sensitive information.
Ability to work effectively with researchers and prioritize tasks in a dynamic environment.
Sound judgment for decision-making.
Demonstrated ability to work independently.
Proficiency with Microsoft Office is required and knowledge of and experience with electronic data management systems is strongly desired. Must be comfortable working with remote meeting software such as Zoom.
Preferred Qualifications:
Master’s degree or higher (e.g. J.D.), and experience with research administration or law
Experience with university administration, grants management and negotiation, or with regulatory compliance processes
Work Arrangement: The Office for Research Protections is supportive of flexible work arrangements when aligned with the ability to meet the needs of the unit and the essential duties of the position. The location of this position is flexible and can operate remotely within the US. Standard working hours are in the eastern time zone.
The Pennsylvania State University is committed to and accountable for advancing diversity, equity, and inclusion in all its forms. We embrace individual uniqueness, foster a culture of inclusive excellence that supports both broad and specific diversity initiatives, leverage the educational and institutional benefits of diversity, and engage all individuals to help them thrive. We value inclusive excellence as a core strength and an essential element of our public service mission.
Penn State offers competitive benefits to full-time employees, including medical, dental, vision, and retirement plans, in addition to tuition discounts (75% discount for spouse and children), and paid holidays. Please visit https://hr.psu.edu/current-employee/benefits for more detailed information.
The salary range for this position, including all possible grades is:
$56,200.00 - $81,500.00
Salary Structure (https://hr.psu.edu/current-employee/compensation/staff-salary-grades-and-leveling-matrix) - additional information on Penn State's job and salary structure.
CAMPUS SECURITY CRIME STATISTICS:
Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act and the Pennsylvania Act of 1988, Penn State publishes a combined Annual Security and Annual Fire Safety Report (ASR). The ASR includes crime statistics and institutional policies concerning campus security, such as those concerning alcohol and drug use, crime prevention, the reporting of crimes, sexual assault, and other matters. The ASR is available for review here (https://police.psu.edu/annual-security-reports) .
Employment with the University will require successful completion of background check(s) in accordance with University policies.
EEO IS THE LAW
Penn State is an equal opportunity, affirmative action employer, and is committed to providing employment opportunities to all qualified applicants without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. If you are unable to use our online application process due to an impairment or disability, please contact 814-865-1473.
Federal Contractors Labor Law Poster (https://affirmativeaction.psu.edu/files/2022/01/Federal-Contractors-Labor-Law-Poster.pdf)
PA State Labor Law Poster
Affirmative Action (https://policy.psu.edu/policies/hr11)
Penn State Policies
Copyright Information (https://www.psu.edu/copyright-information)
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University Park, PA