Job Information
Pennsylvania State University Administrative Assistant in University Park, Pennsylvania
APPLICATION INSTRUCTIONS:
CURRENT PENN STATE EMPLOYEE (faculty, staff, technical service, or student), please login to Workday to complete the internal application process (https://pennstateoffice365.sharepoint.com/:b:/s/KnowledgeBaseArticlesSharing/EfiwgKReZ4VAjprFZPKWUm0Bq_sU3KzTmERfpryq0esPKQ) . Please do not apply here, apply internally through Workday.
CURRENT PENN STATE STUDENT (not employed previously at the university) and seeking employment with Penn State, please login to Workday to complete the student application process. (https://pennstateoffice365.sharepoint.com/:b:/s/KnowledgeBaseArticlesSharing/Eeys15Xva4hFokHVtbP1eGIB5i1WFLc-J3k9KHgrFYZ7mg) Please do not apply here, apply internally through Workday.
If you are NOT a current employee or student, please click “Apply” and complete the application process for external applicants (https://hr.psu.edu/sites/hr/files/Application_Process_for_External_Applications_Non-Penn_State_Employees_.pdf) .
JOB DESCRIPTION AND POSITION REQUIREMENTS:
The Communications, Information and Navigation Office (CINO) at the Applied Research Laboratory (ARL) is looking for motivated and talented individual to join our Administrative Support Team. You will assist on a wide variety of moderately complex business and financial operations and will directly supporting onsite/offsite personnel.
ARL is an authorized DoD SkillBridge partner and welcomes all transitioning military members to apply.
You will:
Greet visitors, provide information and refer as appropriate
Screen and process routine telephone communications, mail and requests
Plan, organize, coordinate, and oversee CINO activities and events including Sponsor visits
Assist in the preparation of reports and memorandum
Update and make routine changes to internal web pages
Handle and generate classified information
Maintain office files and calendar appointments
Arrange high volumes of international and domestic travel and meetings
Facilitate communications within the research office and Lab, as well as external communications with outside sponsors and contractors
Maintain inventory and order/purchase office supplies; arrange for equipment -maintenance; process work orders for facilities repairs/needs
Minimally requires a High School Diploma/GED or Vocational Training/Degree.
Requirements of this position include:
Knowledge of Microsoft Office products (Word, PowerPoint, Excel, and Outlook)
Knowledge of standard office procedures
Excellent interpersonal and communication skills
Success in an office environment where organizational skills were crucial to be effective
Interest in learning job related software
Preferred experience/knowledge includes:
Knowledge of security procedures and requirements
SAP Concur, Shop ONLion, Simba, and Workday
Your working location will be fully on-site, located in State College, PA.
Candidates for consideration must submit a cover letter of interest and a resume. You must be a U.S. Citizen to apply.
Employment with the ARL will require successful completion of a pre-employment drug screen. Applicant selected will be subject to a government security investigation.
ARL is committed to diversity, equity, and inclusion; we believe this is central to our success as a Department of Defense designated University Affiliated Research Center (UARC). We are at our best when we draw on the talents of all parts of society, and our greatest accomplishments are achieved when diverse perspectives are part of our workforce.
FOR FURTHER INFORMATION on ARL, visit our web site at www.arl.psu.edu.
The pay range for this position, including all possible grades is:
$38,300.00 - $55,500.00
Salary Structure (https://hr.psu.edu/current-employee/compensation/comp-modernization) - additional information on Penn State's job and salary structure.
CAMPUS SECURITY CRIME STATISTICS:
Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act and the Pennsylvania Act of 1988, Penn State publishes a combined Annual Security and Annual Fire Safety Report (ASR). The ASR includes crime statistics and institutional policies concerning campus security, such as those concerning alcohol and drug use, crime prevention, the reporting of crimes, sexual assault, and other matters. The ASR is available for review here (https://police.psu.edu/annual-security-reports) .
Employment with the University will require successful completion of background check(s) in accordance with University policies.
EEO IS THE LAW
Penn State is an equal opportunity, affirmative action employer, and is committed to providing employment opportunities to all qualified applicants without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. If you are unable to use our online application process due to an impairment or disability, please contact 814-865-1473.
Federal Contractors Labor Law Poster (https://affirmativeaction.psu.edu/files/2022/01/Federal-Contractors-Labor-Law-Poster.pdf)
PA State Labor Law Poster
Affirmative Action (https://policy.psu.edu/policies/hr11)
Penn State Policies
Copyright Information (https://www.psu.edu/copyright-information)
Hotlines
University Park, PA