Job Information
MyFlorida ADMINISTRATIVE ASSISTANT III - 79010300 in TALLAHASSEE, Florida
ADMINISTRATIVE ASSISTANT III - 79010300
Date: Apr 22, 2024
Location:
TALLAHASSEE, FL, US, 32399
The State Personnel System is an E-Verify employer. For more information click on our E-Verify Website (http://www.dms.myflorida.com/workforce_operations/human_resource_management/for_job_applicants/e_verify) .
Requisition No: 827822
Agency: Business and Professional Regulations
Working Title: ADMINISTRATIVE ASSISTANT III - 79010300
Pay Plan: Career Service
Position Number: 79010300
Salary: AGENCY UPDATE
Posting Closing Date: 05/08/2024
Total Compensation Estimator Tool (https://compcalculator.myflorida.com/)
DIVISION OF REGULATION
ADMINISTRATIVE ASSISTANT III
Position Number: 79010300
Bi-weekly Hiring Salary: $1,341.00 - $1,609.20
STATE PERSONNEL SYSTEM
ANTICIPATED VACANCY
Our Organization and Mission:
License efficiently. Regulate fairly. Florida counts on DBPR to ensure a lot of important matters are handled well. They range from the safety of food service to the integrity of real estate transactions, the standards of racing to the transparency of condominium governance, and of course, the qualifications of licensure that ensure work requiring a skilled professional is performed safely and sufficiently. Our stakeholders include these professionals and their customers alike.
Under the direction of Secretary Melanie S. Griffin, the agency oversees many of Florida’s professions and industries in the areas above, and many more which can be seen on our website: http://www.myfloridalicense.com/DBPR/ .
The Work You Will Do:
This position is located within the Division of Regulation, Tallahassee Regional Office. This position is responsible for providing administrative support to the Regional Program Administrator and support staff in the Tallahassee Regional Office.
Incumbent serves as a personal and confidential assistant to the Regional Field Office Administrator. Assists the Field Office Manager, Regional Program Administrator, Investigator Supervisor, Inspectors and Investigators with administrative matters. This position requires the ability to objectively evaluate problems and make decisions independently, arriving at solutions based on Department policies and procedures.
Assists with internal case management tracking system, with the current statistical information on the status of cases, citations, and notices of non-compliance monthly.
Tracks citations after issuance by Inspectors/Investigators. Sends payments to Revenue for further processing.
Closes notices of non-compliance. Maintains associated paperwork.
Assists with staff orientation and all paperwork necessary for employment with DBPR and office needs.
Property custodian ensuring accurate recordkeeping of office equipment. Responsible for surplus equipment processing and handling incoming surplus and new equipment.
Responsible for compilation of statistics for Regulation, coordination of information needed, and producing the monthly report, and others, as required. Oversees and maintains invoices and billings, travel vouchers, and reimbursement requests for the regional offices.
Completes reimbursement requests, recordkeeping and deposit processing. Prepares annual reports.
Oversees all supplies, furniture, and equipment including computer needs for the regional offices. Effects continuous building item and equipment repairs for Region I and II offices. Oversees forms management, processes updates, creates in-office forms and account set-ups, and oversees implementation, as needed, to facilitate effective office operations.
Develops and oversees efficient filing system for office and maintains master records for office. Coordinates and oversees timely records destruction.
Scans case related documentation to OnBase.
Serves as primary reception person, answering phones, opening mail, and greeting visitors.
Assists the Unlicensed Activity Unit with outreach event coordination, provides payments, and other related activities.
Performs monthly WEX/car log reconciliation.
Performs other duties as assigned.
The Difference You Will Make:
At DBPR, you will always have an opportunity to make a difference in the daily lives of Floridians and the communities where they live and work. As an employee, you help to “make DBPR and Florida great places to do business.” To that end we will invest in you, treat our licensees as valued customers and partners, and uphold laws that protect the public and Florida’s competitive marketplace.
How You Will Grow:
DBPR employees are expected to uphold these seven core values: Accountability, Innovation, Integrity, Ownership, Responsiveness, Respect and Teamwork. In turn, we will involve you on important and often complex projects while offering you the opportunity to gain valuable experience quickly.
The Benefits of Working for the State of Florida:
Working for the State of Florida is more than a paycheck. The State’s total compensation package for employees features a highly competitive set of employee benefits including:
Annual and Sick Leave benefits;
Nine paid holidays and one Personal Holiday each year;
State Group Insurance coverage options, including health, life, dental, vision, and other supplemental insurance options;
Retirement plan options, including employer contributions (For more information, please click www.myfrs.com );
Flexible Spending Accounts;
Tuition waivers;
And more!
For a more complete list of benefits, visit www.mybenefits.myflorida.com .
Required Knowledge, Skills, and Abilities:
Ability to draft letters and proofread documents.
Ability to plan, organize, prioritize, and coordinate work assignments.
Ability to operate various office equipment including scanners, copiers, and fax machines.
Skilled in time management.
Experience handling multi-line phone calls in a courteous manner and providing excellent customer service.
Knowledge of administrative principles and practices.
Knowledge of office procedures and practices.
Ability to establish working relationships with others.
Minimum Qualifications:
The selected incumbent should possess the following:
High School Diploma and/or GED.
A Valid Drivers’ License is required.
At least two(2) years of clerical, secretarial, or administrative work experience
Preferences:
More than two (2) years of secretarial or office clerical work experience
Knowledge of fleet vehicle policies and procedures
Knowledge of travel and purchasing within state government
Good verbal communication and writing skills
Computer literate and proficient in Microsoft Office
Pay:
Employees are normally hired at the minimum of the range.
NOTE: If you are the selected candidate for this position and hold a current license through the Florida Department of Business & Professional Regulation, you may be required to place your license in an inactive status.
This position requires a security background check and/or drug screening and participation in direct deposit. You will be required to provide your Social Security Number and date of birth in order to conduct this background check.
The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.
Applicants are required to apply online through the People First system by the closing date. All required documentation must be received by the closing date of the advertisement. If you have any questions regarding your application, you may call 1-877-562-7287.
The Florida Department of Business & Professional Regulation is committed to increasing recruitment and hiring of individuals with disabilities and improving employment outcomes.
Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must contact the DBPR Human Resources (HR) Office at (850) 487-2074. DBPR requests applicants notify HR in advance to allow sufficient time to provide the accommodation.
The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.
SPECIAL REMINDERS:
Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion unless they are registered with the Selective Services System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS. For more information, please visit the SSS website: http://www.sss.gov .
If you are a retiree of the Florida Retirement System (FRS), please check with the FRS on how your current benefits will be affected if you are re-employed with the State of Florida. Your current retirement benefits may be canceled, suspended or deemed ineligible depending upon the date of your retirement.
The Florida Department of Business & Professional Regulation values the sacrifices
veterans and their family members have given to our country and supports
the hiring of returning service members and military spouses.
A candidate for veterans’ preference who believes he or she was not afforded employment preference may file a complaint in accordance with Rule 55A-7.016, F.A.C., with the Florida Department of Veterans’ Affairs, Veterans’ Preference Coordinator, 11351 Ulmerton Road, Suite 311, Largo, FL, 33778. The Department of Veterans’ Affairs has also established an email where people can electronically file claims or ask questions. The email is veteranspreference@fdva.state.fl.us .
We hire only U.S. citizens and lawfully authorized alien workers. Our agency participates in the E-Verify System which is a federal government electronic database available for employers to use to verify the identity and employment eligibility of all persons hired to work in the United States.
The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.
Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.
The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.
VETERANS’ PREFERENCE. Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Certain service members may be eligible to receive waivers for postsecondary educational requirements. Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans’ Preference documentation requirements are available by clickinghere (http://www.dms.myflorida.com/content/download/97612/566545) . All documentation is due by the close of the vacancy announcement.
Nearest Major Market:Tallahassee