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Company Description

Work with Us. Change the World.

At AECOM, we're delivering a better world. Whether improving your commute, keeping the lights on, providing access to clean water, or transforming skylines, our work helps people and communities thrive. We are the world's trusted infrastructure consulting firm, partnering with clients to solve the world’s most complex challenges and build legacies for future generations.

There has never been a better time to be at AECOM. With accelerating infrastructure investment worldwide, our services are in great demand. We invite you to bring your bold ideas and big dreams and become part of a global team of over 50,000 planners, designers, engineers, scientists, digital innovators, program and construction managers and other professionals delivering projects that create a positive and tangible impact around the world.

We're one global team driven by our common purpose to deliver a better world. Join us.

Job Description

The Executive Assistant will provide administrative support to the global leadership team. This position requires a high level of resourcefulness, administrative skills, ability to prioritize and multi-task, excellent communication skills and the highest degree of confidentiality.

• Manages and maintains Executive’s professional and personal calendar in Microsoft Outlook, including assisting the Executive with personal scheduling, within limits and at his/her discretion; applies understanding of executive's priorities in scheduling meetings.

• Prepares travel arrangements (domestic and international); air, hotel and car arrangements

• Facilitates and manages the Executive’s accessibility and open lines of communication with staff; interfaces with internal and external customers on behalf of executive and company

• Reads and routes all incoming mail and email for the Executive; proofreads and edits emails and correspondence for errors; initiates draft correspondence for executive review

• Meets regularly with Executive to review status of projects; plan key events, meetings and upcoming travel; and prioritize open action items

• Provides support and acts as back up for other Executive Assistants

• Creates and maintains reports, spreadsheets, and other necessary documents in response to and in anticipation of executive's needs

• Interacts and communicates with all levels within the company; develops effective networks with peers, as well as external professional groups

• Identifies opportunities for process improvement and recommends special projects and initiatives related to general business administration

• Maintains department organization charts and email groups

• Sharepoint database administration

• Organize and manage Team shared files

• Works with peers to execute approved project activities

• Processes documents for other departments as needed

• Reroutes documents to other approvers when necessary

• Prepares, reviews, submits and tracks Executive’s expense reports for reimbursements

• Enters, tracks and processes departmental expenses and invoices for payment

• Process Purchase Requests, Purchase Orders, Invoice Coding, vendor setup and AP coordination

• Collaborates closely with peers to understand and enhance the value of the EA role

• Perform other related projects and duties as assigned

Qualifications

• Bachelor’s Degree

• Strong experience working in Microsoft Word, Excel, Outlook, and PowerPoint required

• Highly motivated with ability to function well in a fast-paced environment;

• Excellent interpersonal, organizational and communication skills;

• Strong attention to detail with an ability to deliver accurate documentation and task completion;

• Experience composing and preparing correspondence and reports

• Demonstrated excellent verbal and written communication skills, and experience drafting reports and correspondence to a diverse audience

• Experience managing multiple and changing demands, details, and deadlines

• Experience working with a global team

• Good understanding of Administrative and Vendor Support functions

• Working knowledge of company organizational structures, terminology, and policies and procedures; experience with and/or working knowledge of functions, terminology, and policies and procedures applicable to assigned department

• Experience with project coordination and budget tracking

Additional Information

AECOM is the world’s trusted infrastructure consulting firm, delivering professional services throughout the project lifecycle – from advisory, planning, design and engineering to program and construction management. On projects spanning transportation, buildings, water, new energy and the environment, our public- and private-sector clients trust us to solve their most complex challenges. Our teams are driven by a common purpose to deliver a better world through our unrivaled technical and digital expertise, a culture of equity, diversity and inclusion, and a commitment to environmental, social and governance priorities. AECOM is a Fortune 500 firm and its Professional Services business had revenue of $14.4 billion in fiscal year 2023. See how we are delivering sustainable legacies for generations to come at aecom.com and @AECOM.

Freedom to Grow in a World of Opportunity

You will have the flexibility you need to do your best work with hybrid work options. Whether you’re working from an AECOM office, remote location or at a client site, you will be working in a dynamic environment where your integrity, entrepreneurial spirit and pioneering mindset are championed.

You will help us foster a culture of equity, diversity and inclusion – a safe and respectful workplace, where we invite everyone to bring their whole selves to work using their unique talents, backgrounds and expertise to create transformational outcomes for our clients.

AECOM provides a wide array of compensation and benefits programs to meet the diverse needs of our employees and their families. We also provide a robust global well-being program. We’re the world’s trusted global infrastructure firm, and we’re in this together – your growth and success are ours too.

Join us, and you’ll get all the benefits of being a part of a global, publicly traded firm – access to industry-leading technology and thinking and transformational work with big impact and work flexibility. As an Equal Opportunity Employer, we believe in each person’s potential, and we’ll help you reach yours.

All your information will be kept confidential according to EEO guidelines.

About AECOM

AECOM is the world’s trusted infrastructure consulting firm, delivering professional services throughout the project lifecycle – from advisory, planning, design and engineering to program and construction management. On projects spanning transportation, buildings, water, new energy and the environment, our public- and private-sector clients trust us to solve their most complex challenges. Our teams are driven by a common purpose to deliver a better world through our unrivaled technical and digital expertise, a culture of equity, diversity and inclusion, and a commitment to environmental, social and governance priorities. AECOM is a Fortune 500 firm and its Professional Services business had revenue of $14.4 billion in fiscal year 2023. See how we are delivering sustainable legacies for generations to come at aecom.com and @AECOM.

Freedom to Grow in a World of Opportunity

You will have the flexibility you need to do your best work with hybrid work options. Whether you’re working from an AECOM office, remote location or at a client site, you will be working in a dynamic environment where your integrity, entrepreneurial spirit and pioneering mindset are championed.

You will help us foster a culture of equity, diversity and inclusion – a safe and respectful workplace, where we invite everyone to bring their whole selves to work using their unique talents, backgrounds and expertise to create transformational outcomes for our clients.

AECOM provides a wide array of compensation and benefits programs to meet the diverse needs of our employees and their families. We also provide a robust global well-being program. We’re the world’s trusted global infrastructure firm, and we’re in this together – your growth and success are ours too.

Join us, and you’ll get all the benefits of being a part of a global, publicly traded firm – access to industry-leading technology and thinking and transformational work with big impact and work flexibility. As an Equal Opportunity Employer, we believe in each person’s potential, and we’ll help you reach yours.

All your information will be kept confidential according to EEO guidelines.

ReqID: J10107116

Business Line: Geography OH

Business Group: DCS

Strategic Business Unit: GBS

Career Area: Administration

Work Location Model: Hybrid