Job Information
Gwinnett County Public Schools Financial Support Specialist - Financial Operations in Suwanee, Georgia
Financial Support Specialist - Financial Operations JobID: 93607
Position Type:
Office Professionals/ Financial Support Specialist
Date Posted:
6/3/2024
Location:
Instructional Support Center
Date Available:
07/18/2024
Job Code: Financial Support Specialist - 030349 Standard Hours: 40 Department: Financial Operations - 252526 Empl Class: NA
Minimum Salary: $36,111.00/Annually
Maximum Salary: $59,866.00/Annually Scheduled Days: 210Target Openings: 1
License and Certification Qualifications: None required.Education Qualifications: High school diploma or equivalent required. Bachelor's degree in related field preferred.Experience Qualifications: Four years of accounting, bookkeeping, or financial related experience required. Accounting or bookkeeping experience within a K-12 school system environment preferred.Skills Qualifications: Knowledge of comprehensive accounting systems; proficient with spreadsheet applications; ability to effectively communicate with all levels of staff; ability to analyze and solve problems; ability to work independently; ability to analyze existing processes and identify areas for improvement; ability to prepare accurate reports, records, and correspondences; ability to represent Gwinnett County Public Schools in a positive and professional manner; strong computer skills with a working knowledge of Microsoft Office required; and knowledge of PeopleSoft and Lotus Notes preferred.Primary Responsibilities: Provide training and ongoing support to local school bookkeepers, administrators, and other central office staff concerning Board policies and procedures.1. Provide training and support concerning policies and procedures related to the Financial Operations Department.a. Provide training and support of the local school bookkeepers and central office staff concerning all essential accounting functions and procedures by answering telephone calls, e-mails, and making periodic site visits.b. Assist local schools with daily routines if bookkeeper is out for a short period of time, to include preparation of deposits, payment of invoices, and coding of purchasing card transactions.c. Provide on-site support to schools if the bookkeeper is out for an extended period of time, to include preparation of deposits, payment of invoices, and coding of purchasing card transactions.d. Report to the Coordinator of Financial Support or Financial Support Manager areas of concern with local school bookkeeper training, support and coaching.2. Assist with local school bank reconciliations.a. Reconcile local school bank statements monthly in local school accounting system as assigned. 3. Assist with vendor file maintenance as assigned.a. Add and update vendors in PeopleSoft4. Complete code corrections as assigned.a. Review all code corrections received from local school or central office staff and prepare for processing.5. Complete PeopleSoft pay cycle process for central office accounts as assigned.a. Check weekly edit for expense run.b. Print weekly accounts payable checks and expense checks/advices.c. Process positive pay and electronic payment files associated with each pay cycle.6. Complete supply ordering and safe maintenance requests as assigned.a. Process supply orders for school banking supplies.b. Monitor email box for school banking supplies.7. Process weekly deposit for central office accounts as assigned.8. Assist with travel and expense reimbursement program as assigned.a. Assist with review of travel card statements and related documents to ensure appropriate documentation is submitted in accordance with Board policies and procedures.b. Assist with review and approvals of local mileage reports in Lotus Notes local mileage database.c. Assist with administration of travel card program and provide backup in the absence of the Travel Card Administration and Expense Specialist when needed.9. Assist with bookkeeper screenings.a. Participate in applicant screening for local school bookkeeper positions by assisting with testing and interviews of qualified candidates.b. Provide interview scores to Coordinator of Financial Support for review. 10. Perform other duties as assigned. Physical Demands:While performing the duties of this job, the employee is frequently required to sit for extended periods of time. The employee is also required to talk, hear, stand, and walk. The employee may be required to use hands to finger, handle, feel, and/or reach. The employee is occasionally required to stoop, kneel, or crouch. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, depth perception, and ability to adjust focus. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.