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Senior Executive Secretary

LOCATION

COMPANY

JOB FIELD

JOB TYPE

JOB ID

LOCATION

COMPANY

JOB FIELD

JOB TYPE

JOB ID

We are a leading chemical company, with the best teams developing intelligent solutions for our customers, and for a sustainable future.

We connect and develop people with diverse talents all over the world. For you, this means a variety of ways to progress.

Not only your performance but also your personality matter to us, regardless of gender, age, ethnicity, orientation, and background. At BASF, careers develop from opportunities.

Objectives of the Position

To provide administrative and secretarial support to the Sr. Vice President, Agricultural Solutions with the aim to facilitate the operations and coordinate people interactions.

Ensuring all assigned duties are carried out in a timely, efficient & organized way. Provide high quality assistance in all administrative duties.

Main Tasks:

Scheduling and Travel Management

• Maintain the meeting agendas and team calendars; exercise personal judgment to prioritize or suggest schedules for meetings, conferences, travel etc

• Organize business travels for including hotel reservations, ticketing, travel document application, visa applications etc

Logistics Support for business meetings

• Prepare meetings, workshops, conferences etc. by providing logistics services (e.g. venue selection, invitations, agenda, participants’ confirmations, hotel reservations, catering), including assistance in preparing meeting materials and support to overseas visitors on administrative matters.

Correspondences & Information Handling

• Prepare correspondences on contracts, agreement and monitor on documentation signatory.

• Manage on documentation and dispatch via local or overseas delivery in timely manner.

• Collect, summarize and compile relevant business data into reports. i.e., quarterly expenditure in respective cost center against the company finance department allocation within BU.

• Handle confidential information, files, materials to ensure information security.

Office and Administrative Support

• Provide prompt assistance and full administrative support to the business leader for daily activities,

• Organize and expedite flow of work through supervisor's office and initiates follow-up action as instructed.

• Exercise judgment and demonstrate tact to greet and screen visitors and calls at all levels within the organization, industry, and community with great frequency of senior-level internal and external business contacts.

• Prepare and submit travel expense for Business leader supported. Perform verification on personnel expenses prior submission for superior approval.

• Prepare and submit claims on home leave, medical expenses, and business travel information required by auditors.

• Perform delegated duties from supervisor on general system access approval during their absence.

• Handle and monitor external/non-trade invoices, billing set-up are in accord manner. (Creation on vendor form, verification on invoices & contract)

• Support on system and office setup, organization orientation to new hires (i.e. system application, general admin equipment requisition, general admin, name cards, corporate credit card, blackberry, company policies on BU’s admin guidelines and intranet navigation, check schedules of team leads for induction).

• Requisite and purchase of office supplies, equipment, furniture through admin department for supporting teams.

• Collect and distribute postal mails for supported teams.

• Serve as minute taker for selected meetings as required.

Other responsibilities (General)

• Maintain contact details and organization chart of all functional team across the region.

• Organizing team building activities and event coordination support for the business

• Maintain office environment to be user friendly, safe and in proper order.

• Perform other adhoc tasks and responsibilities.

Requirements:

• Minimum Private Secretary's Diploma/ Diploma in Business Admin

• 5 years of working experience in a complex and matrix organization with multiple reporting lines

• Team player with strong personal and communication skills

• Proficient in Microsoft office applications

• Resourceful and able to work independently.

Stay alert for possible recruitment fraud!

This can include fake websites, fake job offers, or contact from a person falsely claiming to represent BASF.

Remember, neither BASF nor our representatives will ever request money from a job candidate.

If you suspect recruitment fraud and BASF is mentioned, first get in touch withHR team (https://www.basf.com/hk/en/company/career/news-faq/contact.html) at BASF.

A unique total offer: you@BASF

At BASF you get more than just compensation. Our total offer includes a wide range of elements you need to be your best in every stage of your life. That’s what we call you@BASF. Click here to learn more.

Auniquetotal offer: you@BASF

At BASF you get more than just compensation. Our total offer includes a wide range of elements you need to be your best in every stage of your life. That’s what we call you@BASF. Click here to learn more.

Working at BASF: We connect to create chemistry

We are proud of strong history of innovation, which has helped make us who we are today – the world's leading chemical company. Every day, our global team of over 117,000 individuals work together to turn visions for sustainable solutions into reality by connecting with one another and sharing our knowledge.

The right people are crucial for our sustainable success. We aim to form the best team by bringing together people with unique backgrounds, experiences and points of view. Our differences make us stronger and more vibrant. And an open, creative and supportive work environment inspires us to achieve exceptional results.

About BASF

Find out what BASF has to offer as an employer and why you should join our team.

Your application

Here you find anything you need to know about your application and the application process.

Contact us

You have questions about your application or on how to apply in Europe? The BASF Talent Acquisition Europe team is glad to assist you.

Please note that we do not return paper applications including folders. Please submit copies only and no original documents.

For BASF, diversity is one of the essential keys to business success and the well-being of our employees. We promote an inclusive culture that accepts the diversity of people, experiences and capabilities. By embracing talents and abilities of all kinds, we aim to boost creativity and motivation, and enhance our teams’ performance.

Join the team and connect with more than 117,000 other minds.

Singapre, 01, SG

BASF South East Asia Pte. Ltd.

Other

Permanent

100929

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