Job Information
IFF Executive Assistant in Singapore, Singapore
Executive Assistant
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Date:Apr 4, 2024
Location: Singapore, Singapore, SG, 138567
Company: IFF Family of Companies
Executive Assistant, FL
It's an exciting time of growth for IFF, we’re inviting a dedicated and results driven individual to join us as Executive Assistant for our Greater Asia, Nourish, division. Based at IFF Singapore Creative Centre, this position will report to VP, GA Regional President, Nourish.
Your Focus
As Executive Assistant, you will handle complex meeting agenda and calendar management of the VP, GA Regional President, Nourish. In addition, you will manage the travel arrangements and reporting of travel expenses in compliance with Global policy.
Apart from secretarial administration there would be opportunities for you to be involve in event management of team meetings. These team meetings comprise of onsite, offsite or remote meetings for either Regional or Global Functional Leaders. Employee engagement initiatives support, coordination of special events and follow through on office operation related matters are also key accountabilities of this role.
The Executive Assistant will coordinate with cross functional leaders or managers and other EAs for data information, cascading of information and other ad-hoc administrative matters or request, which includes but is not limited to reception duties, Visa invitation, orientation planning, researching, events support and travels coordination.
About You
To be successful in this role, you should have at least 3 years’ secretarial and administrative support experience for Senior Executive Committee or VP level.
You should have proven track record in calendar management, complex travel arrangements, hotel and flight bookings, VISA applications, expenses reimbursement and events planning or coordination.
You should possess either a Diploma or Bachelor Degree in Business Administration or any other relevant discipline from a reputable institute. You should be well-versed in MS Office and SAP PR, any other software application skills will be a plus.
A fast and efficient team player, you are detail oriented, dependable with the ability to anticipate the needs of your manager or other functional leaders. You have quick learning capability, the willingness to take on challenges, and have no issues going the extra mile or attending to urgent assigned task.
Well presented with good articulation skills you should have excellent command of English, proficiency in any other languages will be an added advantage.
About IFF
We are IFF. We are the catalyst for discoveries that spark the senses and transform the everyday. International Flavors & Fragrances Inc. is a leading innovator of sensorial experiences that move the world. At the heart of our company, we are fueled by a sense of discovery, constantly asking "what if?" That passion for exploration drives us to co-create unique scents and tastes in fine fragrances and beauty, detergents and household goods, as well as beloved foods and beverages. Our 7,300 team members globally take advantage of leading consumer insights, research and development, creative expertise, and customer intimacy to develop differentiated products.