Job Information
City and County of San Francisco SENIOR MANAGEMENT ASSISTANT, OFFICE OF LABOR STANDARDS ENFORCEMENT (1844) in San Francisco, California
The Office of Labor Standards Enforcement (OLSE) is tasked with enforcing local labor laws adopted by San Francisco voters and/or the Mayor and San Francisco Board of Supervisors. The OLSE ensures that public works contractors comply with prevailing wage regulations, enforces the Minimum Compensation Ordinance and the Health Care Accountability Ordinance and administers the City's Sweatfree Contracting Ordinance.
Additionally. the OLSE also enforces labor laws of general application including the San Francisco Minimum Wage Ordinance, the Paid Sick Leave Ordinance, the Health Care Security Ordinance, the Family Friendly Flexible Workplace Ordinance, the Fair Chance Ordinance, the Formula Retail Employee Rights Ordinance and the Paid Parental Leave Ordinance
Appointment Type: Permanent Exempt (PEX), this position is excluded by the Charter from the competitive Civil Service examination process and shall serve at the discretion of the Appointing Officer.
Under direction, the 1844 Senior Management Assistant performs difficult and complex professional level administrative and/or management duties in a variety of functional areas, such as: office/operations management; budget development, administration and fiscal reporting; development and administration of contractual agreements, leases and grants; evaluation and development of management policies and procedures; management of department specific programs and functions.
Essential Functions
Manages office resources and operations: monitors available budget and maximizes use of existing staff and resources; administers acquisition of equipment/materials; oversees purchasing, billing and inventory control; coordinates building security, maintenance and utilization of space.
Manages clerical & technical support activities; compiles and produces a variety of status reports for management; ensures compliance with established departmental policies, procedures and goals, as well as legal requirements and regulatory mandates.
Supervises the work of assigned staff: plans, assigns, directs and reviews work; monitors and evaluates performance of subordinate personnel; completes performance appraisals and counsels employees; provides training and aids in staff development: fosters cooperation and teamwork amongst staff.
Coordinates work and/or planning functions and serves as a liaison to promote working relationships with other offices, programs, agencies, contractors, departments and members of the public to meet established goals and objectives: arranges meetings, develops agenda and conducts meetings as needed; participates in department meetings, including making presentations; may represent department at meetings and hearings.
Performs a variety of research and reporting functions identifies issues; consults with departmental personnel and other individuals/experts; evaluates information and documentation from a wide variety of sources conducts surveys and needs assessment:
Develops, reviews and evaluates policies, procedures and work practices; c views and evaluates the effect of proposed and existing legislation, regulations and law on organizational structure and operations; develops/recommends and implements changes to policies and procedures in compliance with overall City/departmental policies and goals.
Performs or assists in budget development, resource planning, and fiscal reporting: assesses staff and resource needs of office, program, operation or section based on research and consultation with managers and administrative staff: reviews budget requests from departmental managers; assists in development of annual departmental budget; monitors revenues and/or expenditures; performs fiscal/financial analysis; gathers information and prepares reports related to budget, fiscal, resource and staffing issues.
Other duties may be assigned consistent within the 1844 job specifications.
Possession of a Baccalaureate Degree from an accredited college or university with major coursework in public or business administration, accounting, finance, economics, social sciences, education or related fields, or other subject areas closely related to a specific departmental program or function; AND
Three (3) years full-time equivalent experience performing professional-level management and/or administrative duties in functional areas such as: program/office/operations management. budget development and/or administration, development and administration of contractual agreements and/or grants, or other closely related functional areas.
Substitution: Applicants may substitute up to 2 years of the required education with additional qualifying experience in program/ office/ operations management, budget development and/or administration, or contract/grant administration. One year (2,000 hours) of additional qualifying experience will be considered equivalent to 30 semester units/45 quarter units.
Compensation: $104,910 - $127,530 (annually) / $50.4375 - $61.3125 (hourly)
How to Apply:
Applicants are encouraged to apply immediately as this recruitment may close at any time, but not before May 31, 2024 at 11:59 PM.
Your application MUST include a resume. To upload, please attach using the "additional attachments" function.
You may contact Lawlun Leung via email at lawlun.leung@sfgov.org with questions regarding this opportunity.
Late or incomplete submissions will not be considered. Mailed, hand delivered or faxed documents/applications will not be accepted.
Helpful Information
Information About The Hiring Process (https://sfdhr.org/information-about-hiring-process)
Conviction History
Employee Benefits Overview (https://sfdhr.org/benefits-overview)
Equal Employment Opportunity (https://sfdhr.org/equal-employment-opportunity)
Disaster Service Worker (https://sfdhr.org/disaster-service-workers)
ADA Accommodation
Veterans Preference (http://sfdhr.org/information-about-hiring-process#veteranspreference)
Right to Work
Copies of Application Documents (https://sfdhr.org/information-about-hiring-process#copies)
Diversity Statement
Right to Work:
All persons entering the City and County of San Francisco workforce are required to provide verification of authorization to work in the United States.
The City and County of San Francisco encourages women, minorities and persons with disabilities to apply. Applicants will be considered regardless of their sex, race, age, religion, color, national origin, ancestry, physical disability, mental disability, medical condition (associated with cancer, a history of cancer, or genetic characteristics), HIV/AIDS status, genetic information, marital status, sexual orientation, gender, gender identity, gender expression, military and veteran status, or other protected category under the law.
The City and County of San Francisco encourages women, minorities and persons with disabilities to apply. Applicants will be considered regardless of their sex, race, age, religion, color, national origin, ancestry, physical disability, mental disability, medical condition (associated with cancer, a history of cancer, or genetic characteristics), HIV/AIDS status, genetic information, marital status, sexual orientation, gender, gender identity, gender expression, military and veteran status, or other protected category under the law.