CASY-MSCCN Jobs

Job Family: People & Organization

Req ID: 419616

Report To: People & Culture (HR) Director I Department: People & Culture Team I Location: Pasadena, CA (only local candidates will be considered for the role)

Why You’ll Love Working Here:

• Strong track record of providing an inclusive culture of belonging and empowerment in an entrepreneurial environment.

• We pay 100% of the Health, Dental & Vision premiums for the employee; 80% for the employee’s family. Short-Term Disability (STD) & Long-Term Disability (LTD) are provided and 100% covered by the company.

• We offer PTO (17 days for the 1st 5 years of employment) & up to 10 company paid holidays.

What You’ll Be Doing:

Supplyframe, recently acquired by Siemens, is looking for an Office Manager to be based in our Pasadena, CA office (HQ). This individual will manage all office related activities and provide high-level HR administrative and confidential support. The Office Manager reports directly to the onsite People & Culture Director but also provides support to our executive/senior leaders across the organization globally. The ideal candidate is independent, self-motivated and works efficiently with little to no supervision.

• Answer incoming phone calls, schedule virtual/in-person meetings & appointments, greet customers/visitors and provide general administrative support to employees

• Serve as point of contact for office maintenance & amenities, manage inventory for office supplies/equipment (coordinate with IT as needed), handle all shipping & receiving and mail management

• Act as travel liaison by booking flights, reserving hotel rooms, etc. for internal and external stakeholders

• Coordinate with facility management vendors, including cleaning, catering and security services

• HR administrative responsibilities include assisting with onsite interviews and new hire onboarding, data entry, maintaining office health & safety compliance protocols, etc.

• Coordinate with Marketing on major events from planning, budgeting, timelines, deliverables to execution and debriefing; provide monthly reporting to Accounting and Finance

• Communicate the company’s policies and best practices throughout day-to-day operations to ensure compliance

Who/What We Are Looking For:

• At least 2 years of related experience (as an Office Manager, Executive/Administrative Assistance and/or other administrative customer-facing roles) is required

• Bachelor’s degree is preferred and experience with HR administration/support is a plus

• Proficiency in Microsoft Office, Apple & Google applications

• Outstanding verbal and written communication skills; excellent time management skills, ability to multitask and prioritize work in a fast paced environment

• Attention to detail, problem solving skills and extremely proactive; strong organizational and planning skills

The hourly range for this position is $31.25 to $38.46 and this role is eligible to earn incentive compensation. The actual compensation offered is based on the successful candidate’s work location as well as additional factors, including job-related skills, experience, and relevant education/training.

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Equal Employment Opportunity Statement

Siemens is an Equal Opportunity and Affirmative Action Employer encouraging diversity in the workplace. All qualified applicants will receive consideration for employment without regard to their race, color, creed, religion, national origin, citizenship status, ancestry, sex, age, physical or mental disability unrelated to ability, marital status, family responsibilities, pregnancy, genetic information, sexual orientation, gender expression, gender identity, transgender, sex stereotyping, order of protection status, protected veteran or military status, or an unfavorable discharge from military service, and other categories protected by federal, state or local law.

Reasonable Accommodations

If you require a reasonable accommodation in completing a job application, interviewing, completing any pre-employment testing, or otherwise participating in the employee selection process, please fill out the accommodations form by clicking on this link Accomodation for disablity form (https://www.siemens.com/us/en/company/jobs/search-careers/accommodation-for-disability.html) If you’re unable to complete the form, you can reach out to our AskHR team for support at 1-866-743-6367. Please note our AskHR representatives do not have visibility of application or interview status.

EEO is the Law

Applicants and employees are protected under Federal law from discrimination. To learn more, Click here (https://www.dol.gov/ofccp/regs/compliance/posters/ofccpost.htm) .

Pay Transparency Non-Discrimination Provision

Siemens follows Executive Order 11246, including the Pay Transparency Nondiscrimination Provision. To learn more, Click here (https://www.dol.gov/sites/dolgov/files/OFCCP/pdf/pay-transp_%20English_formattedESQA508c.pdf) .

California Privacy Notice

California residents have the right to receive additional notices about their personal information. To learn more, click here (https://new.siemens.com/us/en/general/legal/us-internet-privacy-notice-state-rights.html) .