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Job Description

The Office Manager will be responsible for the day-to-day administration and running of the Integra offices in Canada. The position supports a wide range of groups based onsite and is expected to support visiting ILS employees and guests as required. A summary of tasks (not exhaustive) are listed below:

The Office Manager will report directly to the CALA General Manager. No direct reports.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily:

• Provide administrative support to the General Manager, sales and marketing management team and support staff as needed.

• Co-ordinate internal and external meetings/training sessions/conferences including hotel/event liaison, catering orders, set up and billing.

• Document and maintain a budgetary database for sales conferences & events.

• Travel coordination for staff when needed (hotels, flights, car hire, chauffeur services, etc) and support expense reporting where needed.

• Event coordination, including training, social, teambuilding, presentations, etc.

• Support the Contract, Pricing and Tender team in contract scouting, pricing, and contract submissions, as required.

• Ensure confidentiality of sensitive information

• Managing all stationery requests.

• Support Oracle data entry.

• Other related duties as assigned.

• Ensure all documentation is adequately filed on site and archived.

Qualifications:

• College or university degree

• 5+ years’ experience in this role / area or similar

• Experience working in a multi-national environment is preferred.

• Bilingual (English and French), preferred.

• Excellent interpersonal skills and experience in a diverse and fast growing, multinational environment.

• Strong Organizational Skills.

• Attention to detail, an ability to work on own initiative and motivate others.

• Ability to multitask.

• Ability to work under time pressure and be adaptable to move fast as needed.

• Excellent English, oral and written communication skills.

• Professional manner and approach, ensuring the Values of the company are upheld at all times.

• MS Office Essential – Advanced Excel & PowerPoint specifically.

• Experience using Oracle.

• Good analytical ability