CASY-MSCCN Jobs

Description Payroll Specialist to manage the organizations bi-weekly payrolls and responsibilities. They will be responsible for independently managing all things payroll related including accounting for benefits, workers’ comp, and the 401k company match. Heavy customer facing involvement and must have a strong understanding of payroll tax and labor laws in California. Lastly, this position will include performing month-end tasks related to payroll, such as journal entries and GL account reconciliations.

• Process payroll on a bi-weekly basis through ADP for approximately 140 hourly and salaried employees

• Ensure that timecards and payroll amounts are compliant with all applicable laws and internal organization policies

• Coordinate with the HR department and process all payroll changes including new hires, terminations, leaves, pay changes, differential pay, and any other elected or mandated payroll deductions

• Process employee vacation buy-back requests

• Process employee benefit payments to vendors within the required deadlines

• Ensure that all payroll tax filings are completed and filed on time

• Set up and maintain all necessary licenses and filings for California and out of state employees

• Oversee annual W-2 forms for all employees

• Prepare and process journal entries to record payroll including payroll allocations, benefits, accrued PTO, workers’ compensation, and 401k matching contributions

• Work with Program staff to maintain employee payroll allocations by program/contract

• Reconcile monthly all GL accounts related to payroll and benefits

• Research and respond to payroll and benefit related inquiries from internal and external sources

• Stay current on payroll related rules and regulations as well as internal policies and procedures

• Assist with any payroll related requests for the annual fiscal audit, annual 990 tax filing, workers’ compensation audits, government grant audits, annual 401k audit, and liability insurance applications Requirements ADP - Payroll, ADP - Payroll, Account Reconciliation, Account Reconciliation, Month End Close

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