CASY-MSCCN Jobs

Telespazio Belgium can count on almost 40 years of experience in the field of Space Operations Service & Engineering activities.

We provide a significant contribution to the most major Space programs of the European Space Agency. Our core business is to work on the ground to build bridges into space, contributing to the success of ambitious missions.

The European Space Agency is our biggest client and we provide highly qualified employees to many sites of ESA but mainly for ESTEC in the Netherlands, and we provide a permanent contract with great benefits, a good salary, a relocation package along with genuine support to our employees.

On behalf of the European Space Agency, we are looking for a highly skilled Assistant Secretary of the JCB to work in ESTEC, in the Netherlands.

What is expected from you:

Reporting directly to the Head of Programme Planning, Strategy and

Management Coordination Office. and with a high degree of autonomy,

the postholder's responsibilities will include:

• Joint Board on Communication Satellite Programmes ("JCB") Secretariat, supporting in the overall control, coordination, organisation

and monitoring of JCB, advisory committees, workshops and all related tasks;

• Ensure consistency and coherence of the layout as well as configuration control of the documents to be submitted to JCB meetings, JCB workshops and JCB-related advisory committees. Ensure documents are managed in compliance with relevant QMS procedures and processes

and raise non-conformances as required; Provide regular internal training of CSC colleagues contributing to JCB documents;

• Act as administrator and first line of support for delegations and CSC workforce with respect to JCB-related matters including the JCB

repository (SharePoint site). Support further digitisation of the JCB;

• Ensure close cooperation with all required corporate interfaces to ensure efficient and timely issuing of documents in blue-docs.

• Ensure all presentations are formatted and registered in the Eclipse DMS as well as issued in blue-docs;

• Manage the document visa process as required;

• Liaise with initiators to ensure timely availability of JCB-related documents.

• Liaise with JCB delegates as required;

• Prepare the logistics of all JCB and Office-related meetings including relevant procurements;

• Attend official meetings; travel as required, a minimum of four times per year, 2-3 days per mission.

• Liaise with Cabinet services and other board/committee secretariats on relevant matters;

• Update and maintain JCB delegates in the ESA Member State Representative Accreditation System (PUMA 2.0);

• Attend and participate in the Governing Board Secretaries (GBS) meetings (four times per year), as well as the GBS seminar held

annually.

• Provide support to the Head CSC-C Office and the team, including support to daily activities of the Office.

• Responsible for the CSC relevant documentation in the Management Information Systems such as Eclipse, JCB repository, and other SharePoint sites.

• Support the CSC-C Office in management and retrieval of documents from various Management Information Systems.

• Management of original files.

What you offer:

• University degree (Bachelor) from a recognised institution of post-secondary studies or equivalent qualification with 4 years of relevant experience.

• Strong organisational skills to follow up and meet deadlines.

• Attention to detail, diplomacy and ability to communicate in a multicultural environment, behavioural flexibility and team spirit.

• Proficiency in both written and spoken English; knowledge of other Member State languages is an asset.

What we offer

• A competitive salary

• 30 days of paid annual leave, plus the days ESTEC is closed including public holidays (12 days) based on a 40-hour working week;

• Hybrid working scheme (3 days in the office and 2 days remote in the Netherlands)

• Flexible working hours; you are in charge of your own agenda respecting core working hours

• Fully paid collective extensive health insurance scheme;

• A good pension scheme with no personal contribution;

• A career development (Coursera membership + training budget);

• Travel allowance;

• Extensive relocation package

Where:

You will be working within ESTEC, the European Space Agency's offices in the Netherlands as a contractor for Telespazio Belgium. We don't expect the employees to be on-site full time however you will still have to relocate to the Netherlands for this position.

Check out the ESTEC site here: esa.int/About_Us/ESTEC (https://www.esa.int/About_Us/ESTEC)

When

Deadline to apply: 29/04/2024

Please note that interviews will be held either via skype, webex, other digital platforms or onsite in ESTEC

We look forward to receiving your application for this position!