CASY-MSCCN Jobs

Manager – Construction Contract Administration, Documents & Records

Capital Programs

Job Description:

Forbes List of America's Best Employers 2022, 2023, & 2024 (When not using the "work with the best” banner, especially for rail and bus)

Move forward with us! At NJ TRANSIT, you'll join us in transforming the third-largest transportation agency in North America. We are committed to delivering safe, reliable service that gets customers to their destinations on time–and we're looking to hire talented folks with a commitment to excellence to make it all possible.

Roles and Responsibilities

• Assists in supporting the financial needs of the Construction Management (CM) department, by coordinating and processing purchase orders, payments for invoices, and routing agreements for approval. Responsible for operations including but not limited to Oracle data processing, coordination with the Human Resources Department, Construction Project Managers and CM Document Control personnel.

• Manages Task Order proposals, related to on-boarding of consultant personnel. Ensures completeness of work scope and cost estimates prepared by the Construction Program Managers. Works with Procurement to confirm onboarding of consultant personnel through TOC.

• Manages the CM Document Control personnel, directly or indirectly, and plans for appropriate staff training needs. Evaluates compliance with policies and procedures specific to adequately staffing jobs and performing work. Responsible for goal setting, performance reviews and professional growth of assigned personnel.

• Oversees, directly or indirectly, staff recruitment including hiring, training, and regulation of all CM temporary and consultant personnel.

• In collaboration with CP ESRM, oversees the implementation and administration of electronic records/document management systems and other automated tools for CM. Implements procedures and document retention policies.

• Assists in preparing summaries, reports and metrics relating to Capital Construction projects to allow management to make informed and timely decisions.

• Conducts special assignments and/or other duties as directed by the Deputy Chief of CM.

• Provides day-to-day project support to unit supervisors for various Capital Programs projects, including forecasting supporting personnel for projects, and planning for project-specific needs.

  This position supervises:

• Supervisor - CM Electronic Systems Records

  Education, Experience, and Qualifications:

• Bachelor’s degree

• Five (5) or more years of experience in construction records, document and/or drawing management, with at least two (2) years of that experience being in a supervisory capacity.

• Working knowledge of Oracle Financial system such as invoicing, purchase orders, receipting, and creating requisitions is preferred.

• Experience with construction activities, projects and contractors also preferred.

  Knowledge and Skills:

• Proficient computer skills in Microsoft Office Applications.

• Excellent oral and written communication skills and strong presentation and training skills required. Skills in managing multiple priorities and making timely decisions.

• Detail- and solution- oriented.

• Ability to work independently and make decisions to maintain an effective working environment. Supervisory skills are required.

  Working Environment:

• P rimary working location HQ Office, with visits to various temporary field offices/trailers as needed/directed.

  Certificates, Licenses, Registrations:

• Driver’s License

  Physical Demands:

• Must be able to lift 25 pounds (Archive Boxes).

  At NJ Transit, you will enjoy a competitive salary and excellent benefits package:

• Comprehensive Family Health Insurance – Medical, Prescription, Dental, Vision

• Flexible Spending Account

• Life Insurance

• Paid Leave

• Tuition Assistance

• Pre-Tax Commuter Benefits Plan

• Retirement Plans

• • 401(a) - Retirement plan with a 6% employer contribution

• 401(k) - Retirement saving plan with up to an 3% company match

• 457(b) - Deferred Savings Plan

  At NJ TRANSIT, diversity and inclusivity are vital to our success as are committed to hiring individuals from diverse backgrounds, experiences, abilities, and veteran status. As an Equal Opportunity Employer, we encourage all qualified applicants to apply and join our team.

  Learn more about NJ TRANSIT! Sign up to receive an invitation to our next live information session atWWW.NJTRANSIT.COM/BEST