CASY-MSCCN Jobs

16337BR

Office Coordinator

New York

New York

Job Description

Sotheby’s International Realty New York office is searching for an experienced Office Coordinator. This role provides supporting services necessary to enable the Real Estate brokers and associates to perform their duties of listing and selling real estate and allow the office to run efficiently.

Key responsibilities include:

• Process under contracts

• Maintain and order office supplies coordinating with the Front Office Coordinator

• Ordering business cards, building ID’s for new agents

• Exclusive listing updates (Price changes, status changes, expiration dates, open houses)

• Coordinate equipment maintenance

• Assist agents with completing purchase and lease applications by completing (typing) pre populated forms

• Ensuring agents licenses are up to date and assisting in the renewals process

• Ensuring agents REBNY dues are up to date

• Provide administrative support to agents / IT assistance

• Ad hoc projects as needed

Secondary Responsibilities

• Backup to Regional Accounting (AR/AP, agent reimbursements via OnBase)

• Provide back up to Front Office Coordinator

• Drafting exclusive agreements

• Sending DocuSigns for signature

Requirements:

• 4-year degree or equivocal and/or related office administrative experience (preferably in a real estate office)

• Strong customer service skills with excellent communication skills, both written and verbal.

• Attention to detail and should enjoy finance and numbers.

• Ability to interact successfully with both internal and external customers at all levels.

• Two or more years’ experience in a customer centric business environment with administrative responsibility for office operations.

• Real Estate background preferred.

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Employment Type

Full-time

Company

Sothebys International Realty

About Us

Sotheby's International Realty® (https://www.sothebysrealty.com/eng) is one of the world’s most prestigious names in real estate and this luxury real estate franchise network was created in 2004. Since that time it has grown to approximately 990 franchise and company owned offices globally and over 24,000 independent sales associates in 75 countries and territories. Franchise affiliates benefit from an association with the venerable, centuries-old Sotheby’s auction house. Sotheby’s International Realty is a subsidiary of Anywhere Real Estate Inc.

Anywhere Real Estate Inc. (http://www.anywhere.re/) (NYSE: HOUS) is on a mission to empower everyone’s next move. Home to some of the most recognized brands in real estate Better Homes and Gardens® Real Estate (https://www.bhgre.com/) , Century 21® (https://www.century21.com/) , Coldwell Banker® (https://www.coldwellbanker.com/) , Coldwell Banker Commercial® (https://www.cbcworldwide.com/) , Corcoran® (https://www.corcoran.com/) , ERA® (https://www.era.com/) , and Sotheby's International Realty® (https://www.sothebysrealty.com/eng)

The Anywhere portfolio includes franchise and brokerage operations as well as national title, settlement, and relocation companies and nationally scaled mortgage origination and underwriting joint ventures. Supporting approximately 1.5 million home transactions in 2021, Anywhere is focused on simplifying, digitizing and integrating the real estate transaction for all consumers, no matter where they may be in their home buying and selling journey. With innovative products and technology, Anywhere fuels the productivity of its approximately 196,200 independent sales agents in the US and approximately 136,400 independent sales agents in 118 other countries and territories. Recognized for twelve consecutive years as one of the World’s Most Ethical Companies, Anywhere has also been designated a Great Place to Work four years in a row, named one of LinkedIn’s 2022 Top Companies in the U.S., and honored by Forbes as one of the World’s Best Employers 2022.

At Anywhere, diversity fuels success – for our company and for our employees. We strive to be the preferred company for diverse talent, committed to creating an inclusive environment that encourages everyone to succeed. We pursue talent – strategic thinkers who are eager to innovate, focused on execution and accountable for results. We value diversity – respecting backgrounds, cultures, perspectives.

You’ll find our commitment to diversity reflected in our achievements:

• Forbes 2022 Best Employers for Diversity.

• Forbes 2022 World’s Top Female Friendly Companies.

• Recognized on the 2020 Human Rights Campaign Corporate Equality Index.

• Recognized for gender diversity on our board of directors by Executive Women of New Jersey and Women’s Forum of New York.

With diversity, we succeed together. We hope you’ll join us.

EEO Statement

EOE AA M/F/Vet/Disability