Job Information
Numa Management Associates, LLC Executive Secretaries and Administrative Assistant in New York, New York
Executive Secretaries and Administrative Assistant
Posted on 21 December 23 by Numa Management
Albany, NY
$ - $
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Job Description Duties:
• Prepare, edit, proofread and review documents, both legal and technical.
• Maintain paper and electronic files (including initiation, closure and archival of case files).
• Perform data entry into the NYMatters case management system for case updates, calendar deadlines, and create new intakes (citizen complaints) and matters (litigations and investigations).
• Coordinate expert witness procurement, depositions, court reporters, and court filings (paper and electronic).
• Interface with database systems, particularly Oracle-based NYMatters and Paper Archive Management (PAM).
• Assist with bureau library maintenance and updates.
• Produce and manage bureau correspondence and reference materials.
• Schedule meetings, video conferences and conference calls.
• Provide telephone coverage, mail distribution, supply ordering, e-fax management, processing monies received as settlement to litigation.
• Manage fax, email and phone inquiries; route inquiries to appropriate staff.
• Make travel arrangements, obtain approvals and utilize Statewide Financial System (SFS) to submit travel reimbursement information.