Job Information
City of New York Executive Assistant to MOCS Director in New York, New York
Job Description
The Mayor's Office of Contract Services (MOCS) is a New York City oversight and service agency that manages procurement citywide, from planning and release of agency solicitations to payment of vendors. Annually, agencies procure billions in products and services from a diverse pool of vendors that represent various industries. MOCS therefore aims to ensure that the procurement process remains fair, transparent, efficient, and cost-effective.
MOCS makes it easier to do business through use of end-to-end technology tools, increases transparency by publication of enriched data and hosting public hearings, and strengthens procurement operations by providing direct assistance and resources to all stakeholders. MOCS also partners with agencies and vendors to identify areas for policy reform, resulting in ongoing process improvement to reduce administrative burdens and increase the positive impact of services on communities. The MOCS Director serves as the City Chief Procurement Officer.
MOCS team members operate in a collaborative, service-oriented environment, where flexibility and ability to achieve results are valued. The Executive Assistant to the MOCS Director requires a highly organized and flexible individual to provide administrative support for a busy executive. This position will work in close coordination with the First Deputy Director team to schedule internal and external engagements, prepare the Director for meetings, track events and deliverables, and managing competing priorities. All staff members are expected to deliver timely and quality work products and services, proactively deepen their knowledge of procurement and government operations, and will use modern technology software and hardware to complete daily duties.
Under the supervision of the First Deputy Director, the Executive Assistant position responsibilities include, but are not limited to, the following:
Proactively manage the Director’s schedule and calendar using good judgment and the ability to prioritize meetings and key stakeholders.
Coordinate with teams across the agency to ensure the Director receives requested support materials, including agendas, notes, and briefing documents.
Use project management tools to track meetings, events, and official correspondence.
Respond professionally and in a timely matter to all internal and external correspondence, including to high-level stakeholders.
Register the Director for events and arrange travel logistics in accordance with the City’s conflict of interest policies and procedures.
Other administrative tasks to support the Director and overall organization’s mission and values as requested.
Mayor’s Office of Contract Services is an equal opportunity employer. Mayor’s Office of Contract Services recognizes the unique skills and strengths gained through military service. Veterans and service members of the U.S. Armed Forces are strongly encouraged to apply. Special accommodations provided to applicants with disabilities. Please contact MOCS Disability Service Facilitator at disabilityaffairs@mocs.nyc.gov or 212 298 0734 only to request an accommodation. No other phone calls or personal inquiries permitted.
Only those candidates under consideration will be contacted.
No phone calls, faxes or personal inquiries permitted.
Additional Information:
To best serve the City we represent, MOCS seeks individuals from a variety of backgrounds who can bring different perspectives to contribute to the work of the office. MOCS also seeks candidates who want to contribute to a work environment that values teamwork, inclusion and respect.
Work Location:
255 Greenwich Street, 9th Floor New York, NY 10007
Qualifications
Graduation from an accredited college with a baccalaureate degree; or
Graduation from an accredited community college plus two years of experience with administrative, analytic, coordinative, supervisory or liaison responsibilities; or
A four year high school diploma or its educational equivalent plus four years of experience as described in "2" above; or
A satisfactory equivalent combination of education and experience.
Additional Information
The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.