Job Information
City of New York Executive Assistant to Corporate Secretary in New York, New York
Job Description
THE ACTUAL SALARY RANGE FOR THIS POSITION IS $89,753.00-$108,156.00.
The New York City Housing Authority (NYCHA) is the nation’s largest public housing authority, with a public housing and Section 8 programs that provide housing to approximately 600,000 New Yorkers.
The Office of the Corporate Secretary (OTCS) is charged with the direct supervision of administrative staff in several fast-paced extremely deadline-driven departments, including the Calendar and Documents Unit, the Board Logistics Unit, and the Office of Impartial Hearings (OIH).
Generally, the Executive Assistant to the Corporate Secretary will assist the Corporate Secretary (CS) with responsibilities including, but not limited to the following:
Provide administrative support and supervision of all staff and substantive work product for the Units within OTCS.
Assist the CS in monitoring and handling all administrative matters pertaining to Units within the OTCS.
Assist in the preparation and review/update of periodic reports (e.g., COOP, PMI Statistics, etc.).
Monitor and handle personnel and budget-related matters.
Serve as the OTCS’ liaison on various committees and/or initiatives.
Carry out the CS’s duties when the CS is absent.
Manage special projects and perform other related duties or assist in other areas within the OTCS and OIH as required.
Specifically, the Executive Assistant to the Corporate Secretary may:
Assist in drafting proposed rules and regulations for the OTCS and the OIH.
Assist in training and supervising the activities of subordinate staff.
Guide, supervise and/or review work of support staff to ensure completeness and compliance with agency policy and professional standards.
May act as liaison with operational staff within NYCHA.
Perform the duties of the CS in the temporary absence of the CS and the Special Advisor to the CEO.
Act as liaison with executives within NYCHA and with other City agencies in the absence of the CS and the Special Advisor to the CEO.
Assist in monitoring the workflow in the OTCS, ensuring compliance with deadlines, and preparing reports and summaries for, inter alia, Board Meetings and other meetings.
Review/analyze Appellate decisions on cases in the OIH.
Assist in legal research involving issues under the Public Officer’s Law.
Keep updated on the Open Meetings Law and advise on legal aspects of non-compliance with same and create action plan on how to bring the OTCS into compliance as needed.
Determine which legal and/or other questions require more legal analysis or review and refer same with appropriate memoranda to the CS.
Review and prepare OTCS and OIH documents to be disclosed (by the Law Dept.) under the Freedom of Information Law.
Additional Information
NYCHA employees applying for promotional, title or level change opportunities must have served a period of one year at current location and in current title and level (if applicable).
NYCHA residents are encouraged to apply.
Please read this posting carefully to make certain you meet the qualification requirements before applying to this position.
Qualifications
Admission to the New York State Bar; and either "2" or "3" below.
One year of satisfactory United States legal experience subsequent to admission to any state bar; or
Six months of satisfactory service as an Agency Attorney Interne (30086).
Incumbents must remain Members of the New York State Bar in good standing for the duration of this employment.
In addition to meeting the minimum Qualification Requirements:
To be assigned to Assignment Level (AL) II, candidates must have one year of experience at Assignment Level I or two years of comparable legal experience subsequent to admission to the bar, in the areas of law related to the assignment. To be assigned to AL III candidates must have two years of experience in Assignment Levels I and/or II or three years of comparable legal experience subsequent to admission to the bar, in the areas of law related to the assignment.
Additional Information
The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.