Job Information
City of New York ASSISTANT TO THE EXECUTIVE DIRECTOR OF ACCOUNTS PAYABLE in New York, New York
Job Description
APPLICANTS MUST BE PERMANENT IN THE ASSOCIATE STAFF ANALYST CIVIL SERVICE TITLE OR BE PERMANENT IN A COMPARABLE TITLE ELIGIBLE FOR 6.1.9 TITLE CHANGE.
The Department of Social Services (DSS) is comprised of the administrative units of the New York City Human Resources Administration (HRA) and the Department of Homeless Services (DHS). Human Resource Administration is dedicated to fighting poverty and income inequality by providing New Yorkers in need with essential benefits such as Food Assistance and Emergency Rental Assistance. Department of Homeless Services is committed to preventing and addressing homelessness in New York City by employing a variety of innovative strategies to help families and individuals successfully exit shelter and return to self- sufficiency as quickly as possible.
The Office of Fiscal Operations is DSS/HRA/DHS’s primary payments and accounting office, and the core responsibilities are carried out through the operations of the Bureau of Accounts Payable, Revenue and Reimbursement, and Disbursement & Grant Accounting.
The Finance Office / the Office of Fiscal Operations is requesting to hire an Associate Staff Analyst (ASA) to function as an Assistant to the Executive Director of Accounts Payable in the DHS Human Services Payment Unit to work on the Sanctuary Portfolio that is projected to grow from 60 contracts to 150 contracts with the registration of additional hotels, who will be responsible for the following:
Supervise and train staff in the processing/preparation of payment vouchers and analysis of payment documents in accordance with the Comptroller’s directives, MOUs and internal policy and procedures within service-level agreements.
Assign daily processing work to staff and monitor invoice entry in the city’s Financial Management System (FMS) and HHS Accelerator to ensure that workload is processed promptly.
Perform quality assurance review of vouchers ensuring they are thoroughly reviewed for accuracy and processed, approved, and disbursed through HHS Accelerator, FMS, and CARES within the prescribed period.
Reconcile monthly claims and maintain a claim-control register to ensure the accuracy of reimbursement.
Validate and ensuring that a complicated funding allocation is accurately followed and coordinate with staff from the Comptroller’s office, DSS DHS Office of Budget Administration and the NYC Office of Management and Budget.
Monitor the invoices against the approved budget, expense report, encumbrances, and other fiscal documents, and perform calculations and spreadsheet analysis.
Monitor and maintain FY closeouts in accordance with the Comptroller’s directives.
Validate and reconcile FYTD expenses for claiming (BORAC)
Hours/Schedule: Monday - Friday 9 am to 5 pm
Work location: 4 World Trade Center
Qualifications
- A master’s degree from an accredited college or university, accredited by regional, national, professional or specialized agencies recognized as accrediting bodies by the U.S. Secretary of Education and the Council for Higher Education Accreditation (CHEA) in economics, finance, accounting, business or public administration, human resources management, management science, operations research, organizational behavior, industrial psychology, statistics, personnel administration, labor relations, psychology, sociology, human resources development, political science, urban studies or a closely related field, and one year of satisfactory full-time professional experience in one or a combination of the following: working with the budget of a large public or private concern in budget administration, accounting, economic or financial administration, or fiscal or economic research; or in management or methods analysis, operations research, organizational research or program evaluation; or in personnel or public administration, recruitment, position classification, personnel relations, labor relations, employee
benefits, staff development, employment program planning/administration, labor market research, economic planning, social services program planning/evaluation, or fiscal management; or in a related area; or
- A baccalaureate degree from an accredited college or university, accredited by regional, national, professional or specialized agencies recognized as accrediting bodies by the U.S. Secretary of Education and the Council for Higher Education Accreditation (CHEA) and three years of satisfactory full-time professional experience in the areas described in “1" above.
Additional Information
The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.