Job Information
Stephen F. Austin State University Assistant Director - Business Services in Nacogdoches, Texas
Assistant Director - Business Services Bookmark this Posting Print Preview | Apply for this Job
Please see Special Instructions for more details.
Please upload verification of degree under Other Document in the Documents Needed to Apply section.
Posting Details
Position Information
Job Title Assistant Director - Business Services
Full Time/Part Time Full Time
FLSA Exempt
General Job Description
This is a managerial position responsible for assisting in directing the business services operations and daily activities of accounts payable and credit card program functions within Procurement and Business Services. Responsible for verifying the accuracy of transactions in the university’s financial system. Provides guidance to faculty, staff, and stakeholders regarding policies and procedures related to the area of responsibility. Responsible for researching and recommending changes to university policies and departmental procedures. Participates in internal and external audits. Works under limited supervision, with considerable latitude for the use of initiative and independent judgment. Reports to the Assistant Vice President of Finance and Business Services.
Essential Job Functions
Oversees preparation and review of vendor files for compliance with Form 1099- MISC reporting requirements and the annual preparation of IRS 1099- MISC forms.
Reviews and monitors the accounting and allowability of payment transactions.
Oversees the vendor onboarding process and setup.
Ensures accuracy of invoice processing and card program transactions.
Performs monthly reconciliations on travel advances, procurement card, and travel card transactions.
Oversees the continuous monitoring of card programs for compliance.
Recommends operational improvements and efficiencies and implements solutions.
Researches and recommends improvements in business services activities.
Prepares and/or oversees the preparation of various annual, semi-annual, quarterly, monthly, and ad hoc reports.
Oversees the reconciliation of credit card program activity, accuracy, and legitimacy of account information and state reimbursement.
Reviews and resolves transactions in problem resolution status.
Reviews, develops, refines, and implements policies and procedures. Incorporates updated laws and statutes as needed.
Supervises and trains assigned staff.
Stays informed of current trends and developments in areas of responsibility.
Non-Essential Job Functions
May receive and/or supervise the receipt of payments from students and others for departmentally sponsored activities.
May attend meetings and conferences related to area of responsibility.
Performs other related duties as assigned.
Required Knowledge, Skills, and Abilities
The individual must possess the following knowledge, skills, and abilities or be able to explain and demonstrate that the individual can perform the essential functions of the job, with or without reasonable accommodation.
Knowledge of, or the ability to learn, university policies and procedures.
Knowledge of professional standards and regulations.
Knowledge of accounting, budgetary, and management principles, practices, and procedures.
Knowledge of electronic procurement processes.
Organizational skills in managing projects simultaneously while maintaining a satisfactory work product.
Skill in the use of computer applications including spreadsheet, database, and word processing software.
Ability to identify problems, evaluate alternatives, and implement effective solutions.
Ability to interpret and apply state, federal, and university policies, regulations, and laws.
Ability to develop, interpret, and evaluate policies and procedures.
Ability to communicate effectively in both oral and written form.
Ability to establish and maintain a good rapport with university faculty and staff, students, and the general public.
Ability to learn office and university-specific software.
Ability to train and supervise others.
Physical Demands
Required Education
Bachelor’s degree in business administration or a related field is required. Related experience may be substituted for required education on a basis set forth by the Department of Human Resources.
Required Experience and Training
Three years of progressively responsible experience in accounts payable and/or credit card programs is required. Supervisory experience is required.
Preferred Qualifications
Experience in higher education and/or public agency is preferred. Enterprise resource planning system experience is preferred.
Special Conditions for Eligibility
This is a security-sensitive position subject to criminal record check.
This is an IT-sensitive position subject to the Computer and Network Security policy.
Min Pay Rate
Mid Pay Rate
Salary Information Commensurate with Experience, Salary Grade - 6
Specific Job Requirements/Duties for this Posting
Is Background Check Required? Yes
Benefit and Retirement Eligibility
This position is eligible for participation in the Teacher Retirement System of Texas ( TRS ) retirement plan, subject to the position being at least 20 hours per week and at least 135 days in length.
EEO Statement
Stephen F. Austin State University, an Equal Employment Opportunity and Affirmative Action Employer and Educator, is committed to excellence. All qualified applicants will receive consideration for employment without regard to sex, race, creed, color, age, national origin, religion or physical or mental disability as required by law. If, because of an impairment or disability, you need accommodation during any part of the employment process, please contact Human Resources at 936-468-2304.
Posting Detail Information
Posting Number S2024-131
Candidates Eligible to Apply Open to all qualified applicants
Number of Positions Available 1
Posted Date 09/05/2024
Review Start Date
Close Date
Work Schedule Monday-Friday, 8:00 am-5:00 pm; some overtime may be required
Open Until Filled Yes
Special Instructions to Applicants
Please upload verification of degree under Other Document in the Documents Needed to Apply section.
Posting Quick Link https://careers.sfasu.edu/postings/12025
Contact Information
Contact Name Kay Johnson
Contact Phone (936)468-6550
Contact Email johnsondk6@sfasu.edu
Contact Information
Supplemental Questions
Required fields are indicated with an asterisk (*).
- Which of the following best represents your education background?
Completed High School Diploma or GED
Completed some college
Completed Associates Degree
Completed Bachelor's Degree
Completed Master's Degree
Completed Doctoral Degree or ABD
If you completed a college degree, please indicate your major field of study.
- Which of the following best represents the number of years experience you possess relating directly to the job to which you are applying?
Less than one
One to two
Three to four
Five to six
Seven to eight
Nine or more
- Please describe your progressively responsible experience in accounts payable and/or credit card programs.
(Open Ended Question)
- How many years of supervisory experience do you have?
(Open Ended Question)
- Please describe your professional work experience in higher education and/or a public agency.
(Open Ended Question)
- Please describe your experience with an enterprise resource planning (ERP) system.
(Open Ended Question)
- Are you a current employee of the university?
Yes
No
Documents Needed To Apply
Required Documents
Resume
Cover Letter
List of References
Other Document
Optional Documents
Letter of Recommendation