CASY-MSCCN Jobs

Description

We currently have a long-term contract / temporary opening for an intelligent, highly-skilled Receptionist in a growing company. This original and stable company offers a rewarding work environment with fulfilling challenges and is based in the Jersey City, New Jersey region. Are you a skilled professional who can balance multiple tasks at the same time? Then this Receptionist position is for you.

Your responsibilities in this role

We currently have a long-term contract / temporary opening for an intelligent, highly skilled Receptionist in a growing company. This original and stable company offers a rewarding work environment with fulfilling challenges and is based in the Miami, FL region. Are you a skilled professional who can balance multiple tasks at the same time? Then this Receptionist position is for you.

Key Objectives:

• Responsible for the overall front office activities. Also provides support to some executives and office staff.

• Schedules appointments, prepares external/internal correspondence, screens telephone calls and visitors, makes travel arrangements, coordinates meetings, opens and organizes mail, and maintains document files.

Responsibilities:

• Greet Guest upon arrival, and check them in.

• Manage Meeting room calendars and assist in meeting room setup.

• Answer telephones, direct calls and take messages.

• Serve as back-up to the Administrative Assistants.

• Prepares outgoing mail and correspondence, including fedex.

• Orders and maintains supplies in copy rooms, and arranges for equipment maintenance.

• Manages the reception area to ensure effective telephone and mail communications both internally and externally to maintain a professional corporate image.

• Provide office support services to ensure efficiency and effectiveness within the office.

• Screens guests and calls and maintains executive calendar.

• Performs other duties as assigned.

• Manage conference room reservations and organize all aspects of meetings.

• Directs visitors by maintaining employee and department directories and giving instructions.

• Maintains security by following procedures; monitoring logbook; and issuing visitor badges.

• Maintains a safe and clean reception area by complying with procedures, rules, and regulations.

• Contributes to team effort by accomplishing related results as needed.

• Make travel arrangements for executives, as well as travel expense reports using AMEX Travel and Concur.

• Have strong prioritization skills and a sense of urgency

• Create a fantastic first impression for visitors

• Be an asset to other administrative staff with support overflow work, including word processing, data entry, and Internet research tasks

• Organize, review, and allocate incoming mail according to specified procedures

• Submit orders for office and kitchen supplies

• Manage various office files and provide general office filing support

• Perpetuate a number of different offices filing processes and offer general office filing support

  Requirements

Skills:

• Verbal and written communication skills, multi-tasking, customer service skills and interpersonal skills.

• Must be punctual and organized.

• Ability to work independently and manage one's time.

• Ability to keep information organized and confidential.

• Previous experience with computer applications, such as Microsoft Outlook, Word, Excel, and PowerPoint a must.

• Bilingual in English and Spanish

Education/Experience:

• Associate degree or higher preferred

• 1-3 years of receptionist/administrative assistant-related experience required.

This position is available exclusively through Robert Half. This position offers an excellent career growth opportunity for the right Receptionist that is driven to succeed!

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Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

© 2024 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https:///www.roberthalf.com/us/en/terms) .