CASY-MSCCN Jobs

Description

Robert Half is seeking a dynamic and organized Administrative Operations Specialist to join our client's team in the West Metro area. The successful candidate will play a crucial role in enhancing operational efficiency, streamlining processes, and driving success at a broader organizational level. The ideal candidate will have strong communication skills, an entrepreneurial spirit, and a commitment to leadership excellence.

Responsibilities:

• Identify and anticipate future projects and events, providing timely updates and detailed schedules to internal teams.

• Coordinate and organize logistics for company events and meetings, ensuring all necessary resources and information are available.

• Distribute comprehensive event details and project timelines to relevant stakeholders to ensure seamless execution.

• Develop and implement systems to track and monitor project progress and event preparations.

• Attend leadership and staff meetings to document detailed notes and capture key takeaways.

• Prepare and distribute meeting agendas in advance to ensure focused and productive discussions.

• Send out action items promptly after meetings and ensure all tasks are clearly assigned and understood.

• Follow up on pending action items to ensure timely completion and address any obstacles preventing progress.

• Maintain a system for tracking meeting outcomes and action item status to provide regular updates to leadership.

• Coordinate, track, and compile monthly job tracking reports to support leadership in making informed decisions.

• Handle warranty and co-op claims efficiently by liaising with manufacturers to ensure timely resolution and payments.

• Execute and monitor the progress of new product launches, ensuring all relevant parties are informed and deadlines are met.

• Maintain and update communication lists for product launches and manufacturer price changes to ensure accurate and timely dissemination of information.

• Collaborate with inside and outside sales teams to manage RMAs, co-op requests, and other administrative tasks, ensuring smooth and efficient operations.

• Develop and implement procedures and work instructions/SOPs to streamline operations.

• Develop, implement, and maintain a comprehensive onboarding process to ensure new employees have a smooth and effective integration into the company.

• Create and manage onboarding schedules, materials, and documentation to provide new hires with a clear and organized introduction to their roles and responsibilities.

• Manage and enhance social media presence to promote organizational visibility.

  Requirements

• Advanced skills in Microsoft Office Suite, including SharePoint. Smartsheet experience highly desired.

• Proficiency with Salesforce or similar CRM systems required.

• Prior experience in providing operations or administrative assistance support in the HVAC or Plumbing industries is a strong plus.

• Demonstrated ability to multitask, prioritize, and adapt to rapidly changing business requirements.

• Keen attention to detail, capable of managing multiple projects and deadlines simultaneously.

• Exceptional verbal and written communication skills, with the ability to collaborate effectively with team members.

• Solid project management skills, with a track record of managing complex projects from inception to completion.

• Demonstrates leadership qualities and the ability to take initiative, driving projects and tasks forward with minimal guidance.

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

© 2024 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https:///www.roberthalf.com/us/en/terms) .