Job Information
Saint-Gobain Mobility & Immigration Coordinator in Malvern, Pennsylvania
Mobility & Immigration Coordinator
Position Description
Job Summary
The Immigration & Mobility Coordinator’s main focus is to support the SGNA Mobility team in all administrative and reporting duties for our mobility and immigration programs. The incumbent will provide support on a daily basis to a team of 5 and to the employees whom we support. Volume is: 70-75 assignees, 30 to 40 International Permanent transfers, 200+ active immigration cases and 100+ new immigration cases/year.
This role is key to the good functioning of the Mobility programs and of the SGNA immigration compliance needs. All administrative aspects are centralized within the department. The incumbent is expected to be involved in individual cases and will learn in detail our internal processes and policies.
Global Mobility Programs
Coordination with HR and international employees to gather and save documents from those employees and their family members for immigration submission and support (employee & family)
Responsible for initiating applicable services and documents with vendors (including but not limited to Relocation, Tax, and Language training)
Monthly and annual payroll reporting and data extraction (monthly & Annual reporting) for international mobility assignments from HRIS system
Handle all updates of internal systems, PeopleGroup/MicroStrategy, due to position and personal changes
Review and confirm invoices associated with scope of responsibility
Immigration
Ability to remain up to date with and learning of US and Canadian immigration basics and protocols
Initiation with employees and vendors (Hunton, Newland Chase, Audet) for US and Canadian employees
Saving and gathering immigration documents
Assist with Business travelers process (documents gathering, I-9, SSN applications) to ensure compliance
Handle FICA compliance and submit tickets to payroll system accordingly for all employees, interns, and co-ops
Reporting
Work with Mobility Manager and Mobility Financial Analyst to complete tasks
Complete tracking reports for immigration initiations and expenses reporting
Update Microsoft List Tool for internal tracking purposes within scope (FICA, immigration, mobility, etc)
Required Qualifications
The coordinator will need to be able to operate in a complex, multi-business environment with different processes by Country (US/Canada) by working directly with transferees, vendors, employees, and HR teams.
HS Diploma Required
Bachelor’s degree or relevant experience in the required field.
3+ years in Finance, HR, or other business related field
Experience in applying and following established procedures and work instructions to complete day to day responsibilities, which are generally well-defined and straight-forward, but require relatively frequent deviations
Excellent written and verbal communication skills are required
Strong organizational skills with ability to prioritize multiple tasks in a fast-paced environment, demonstrating a high level of integrity and accuracy
Ability to handle high volume of work efficiently
Must have strong attention to detail and error prevention
Ability to develop and maintain a positive working relationship with others, including being courteous with others when requesting or transmitting information
Very good analytical and problem-solving skills, capable of sound decision making
Proven ability to work without frequent supervision
MS office suite
Company Summary
At Saint-Gobain, our employees have pride in belonging to an organization whose culture is made up of these core values: Trust, Empowerment, & Collaboration. Our company encourages diversity and inclusion in all its forms while our productsmake the world a more beautiful, safer, and sustainable home (http://bit.ly/purpose-sgna) .
Legal Statement
Saint-Gobain provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, gender, sexual orientation, gender identity or expression, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Saint-Gobain is an equal opportunity employer of individuals with disabilities and supports the hiring of veterans.
Mobility & Immigration Coordinator
Location: Malvern, Pennsylvania
Posting Date: 04/15/2024
Job Code: USA08778
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