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Senior Executive Management Assistant 11 - Bureau of Development

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Senior Executive Management Assistant 11 - Bureau of Development

Salary

$24.19 - $32.61 Hourly

Location

Lansing, MI

Job Type

Limited Term (position has expiration date)

Job Number

5901-24-BOD-29-SEMA11-KC

Department

Transportation

Opening Date

05/01/2024

Closing Date

5/22/2024 11:59 PM Eastern

Bargaining Unit

NON-EXCLUSIVE REPRESENTED EMPLOYEE (NERE)

• Description

• Benefits

• Questions

Job Description

This is a full-time position in an executive leadership role. As such, this level requires an annual employment contract that will be renewed based on performance objectives being met. Due to the renewal of contract requirements, this position is classified/labeled as limited term, however, is considered a full-time position with benefits.

This position is the Senior Management Assistant and provides administrative and executive secretarial support to the Bureau of Development Director and acts as a liaison between the supervisor, MDOT management, public/private industry, and employees. Duties include, but are not limited to, screening telephone calls, maintaining and scheduling appointments, meetings, and conferences, making decisions, solving problems, working with contractors and consultants, and answering questions from the public or directing to proper department personnel for the Bureau of Development Director. Information received can involve confidential and time-sensitive information, instructions, and assignments. Perform duties which requires high degree of confidentiality, diplomacy, and a wide range of knowledge of the bureau and department’s goals and functions. Serve as back up to the Chief Operations Officer's management assistant.

The "Salary" listed above is a range that reflects the minimum rate through the maximum rate of the Senior Executive Management Assistant 11 position.

For additional information, please see the links below:

• Senior Executive Management Assistant 11 Position Details (https://MCSC.state.mi.us/AgencyPDFs/SEMA2A68N Position Description 5.1.2024.pdf)

• All about MDOT

Based on operational needs and within established limits, remote work and alternate work schedule requests for this position may be considered.

For information on benefits, visitwww.mi.gov/employeebenefitsorwww.mi.gov/orsstatedc.

The State of Michigan has been recognized as a leading U.S. employer by new graduates from 2021-2023 and a best large U.S. and state employer. Recognized on the international stage for fostering positive employee engagement, the State of Michigan is a past recipient of a North America Government Agency Employees Engagement Award.

Required Education and Experience

Education

Education typically acquired through completion of high school.

Experience

Six years of administrative support experience where use of a personal computer to prepare correspondence, reports, charts, etc., or to enter/retrieve/update information is an essential part of the work, including three years equivalent to an advanced, 8-level, administrative support worker, Secretary E8, or Legal Secretary E8; two years equivalent to a Secretary 9, Legal Secretary 9, or Senior Executive Management Assistant 9; or, one year equivalent to the Division Head Legal Secretary 10 or Executive Secretary E10.

Alternate Education and Experience

Possession of an associate's degree in applied arts and sciences in an executive secretarial science curriculum may be substituted for one year as a Secretary 9.

Additional Requirements and Information

Possession of a valid driver's license is required.

To be considered for this position you must:

• Attach a detailed resume and cover letter.

• If applicable, attach a copy of your official college transcripts and/or foreign degree evaluation with your application.Click here (https://www.michigan.gov/-/media/Project/Websites/mdcs/neogov/OfficialTranscript.pdf?rev=0c57f92e150e4856b207ef348781c406) for the State of Michigan (SOM) definition of an Official College Transcript. Applicants who possess foreign degrees must have their academic credentials evaluated or converted into U.S. educational equivalents. Civil Service accepts evaluations from organizations listed on theNational Association of Credential Evaluation Services (https://www.naces.org/members) or theAssociation of International Credential Evaluators, Inc. (https://aice-eval.org/members/)

View job specification at:http://www.michigan.gov/documents/SeniorExecutiveManagementAssistant_13149_7.pdf

All newly hired state employees are required to submit and pass a pre-employment drug test and physical (if applicable) prior to their actual appointment. Criminal and driving records will also be checked if applicable. Any position offer will be conditional until results of the drug test, physical, criminal background, and driving records indicate eligibility for employment.

The department reserves the right to close this posting prior to its original end date once a sufficient number of applications have been received.

Your application for any position does not guarantee that you will be contacted by the Department for further consideration. Only those applicants interviewed will be notified of the results.

The use of artificial intelligence (AI) software of any kind is prohibited in all areas of the selection process including, but not limited to, responses to application questions and responses to interview questions or exercises.

If you have questions related to this posting, please contact Kelsea Cole atColeK10@michigan.gov.

State employment also offers rewarding careers where you can help Michiganders enjoy better lives. Many State of Michigan jobs offer alternate work schedules and remote-work options that can help give the flexibility you need. The State of Michigan has been recognized as a leading U.S. employer by new graduates from 2021-2023 and a best large U.S. and state employer. Recognized on the international stage for fostering positive employee engagement, the State of Michigan is a past recipient of a North America Government Agency Employees Engagement Award.

More details on benefits for our new hires are below:

Rewarding Work:State of Michigan jobs allow you to serve Michiganders in many different ways depending on your interests and skills. Help preserve and protect our environment and the public health; enforce state laws and regulations; advocate for children, families, and victims of discrimination; support our state’s military and veterans; rebuild our state’s infrastructure; or support other state agencies through our fiscal, IT, and HR systems.

Insurance Benefits:The State of Michigan offers health, mental health, dental, and vision insurance to eligible career employees, their spouses, and their children. The state also covers a life-insurance benefit of two times employees’ annual salary (up to $200,000). The state also offers long-term-disability insurance that can provide continuing benefits if an injury or illness prevents employees from working. More information is available atwww.mi.gov/employeebenefits.

Retirement Programs:The State of Michigan offers 401(k) and 457 plans for new hires to save for retirement. The state will automatically contribute an amount equal to 4% of your pay to a 401(k) account. The state will also match up to 5% of your pay if you contribute to your 401(k) account. Your contributions vest immediately, and the state’s contributions fully vest after just 4 years. More information is available athttp://www.mi.gov/orsstatedc.

Vacation and Sick Leave:Eligible full-time employees receive between15 and 35 personal daysand13 sick daysper year that may be rolled over to the following year if not used. Eligible employees also receive an additional day each year for community service or school functions.

Paid Parental Leave:Eligible employees can take12 weeks of paid leaveimmediately after a birth or adoption to allow needed time together at home with a new child.

Paid Holidays:Eligible employees receive 13 or 14 paid holidays each year including New Year’s Eve and Day, Martin Luther King Jr. Day, Presidents’ Day, Memorial Day, Juneteenth, the Fourth of July, Labor Day, Election Day, Veterans Day, Thanksgiving, Thanksgiving Friday, Christmas Eve and Day.

Bonus Programs:Eligible employees with five years of service also receive annual longevity bonuses that grow as seniority increases. Some positions also may qualify for recruitment, retention, and performance bonuses or other special pay premiums.

Military Pay Differential:Employees in the guard or reserves may also qualify for supplemental pay benefits if miliary pay during qualifying duty is less than normal state pay. Prior military service may also allow seniority credits to accelerate eligibility for longevity bonuses and additional personal leave accrual.

Tax-Advantaged Programs:In addition to 401(k) and 457 retirement accounts, the state also offers flexible spending account (FSA), health savings account (HSA), and qualified transportation fringe benefit (QTFB) programs that can help you save money by reducing your taxable income.

Student Loan Forgiveness:Working for the State of Michigan may allow you to participate in programs that forgive the balance of qualifying student loans.Information (https://studentaid.gov/manage-loans/forgiveness-cancellation) to help determine if you could qualify is available from the U.S. Department of Education.

Tuition Reduction:Some colleges and universities offer savings to eligible employees and family members to further their education while working for the State of Michigan.

Professional Development:To help develop your career, programs are available to apply for reimbursement of up to $2,000 a year for education and training for college course credits and non-degree programs.

Alternative and Remote Work Schedules:Depending on the nature of their duties, many state jobs offer flexible work schedules and remote or hybrid telecommuting options that can help obtain the work-life balance that you seek.

Great Lakes and Great Times:Michigan boasts four Great Lakes, 11,000 inland lakes, 36,000 miles of rivers and streams, 20 million acres of forests, 100 state and national parks and recreation areas, 1,300 miles of bike trails, 6,500 miles of snowmobile trails, the second-most ski areas in the nation, 650 public golf courses, 600 campgrounds, and an international dark-sky park—just for starters. Our cities offer concerts and cultural events, storied sports teams, education hubs, vibrant downtowns, one-of-a-kind craft beverages, and renowned restaurants for every appetite. From urban centers to beach towns to the great outdoors, the opportunities are endless. With your state salary and benefits and Michigan’s affordable cost of living, you can explore all that Michigan has to offer.

Updated: 2/28/24

01

Your eligibility for this position is based solely upon the information provided in your application, resume, transcripts, cover letter, and other attachments. Provide accurate dates of employment and extensive detail of your job duties in your application. Responses to the questions below must match what is on your application and are used for screening purposes. Have you read and understand the process for submission and use of your application materials?

• Yes

• No

  02

  SEMA – Do you possess at least an educational level typically acquired through the completion of high school?

• Yes

• No

  03

  SEMA2 - Do you possess one of the following? At least six years of administrative support experience where use of a personal computer to prepare correspondence, reports, charts, etc., or to enter/retrieve/update information is an essential part of the work, including at least three years equivalent to an advanced, 8-level, administrative support worker, Secretary E8, or Legal Secretary E8; at least two years equivalent to a Secretary 9, Legal Secretary 9, or Senior Executive Management Assistant 9; or, at least one year equivalent to the Division Head Legal Secretary 10 or Executive Secretary E10. OR An associate's degree or higher in applied arts and sciences in an executive secretarial science curriculum and at least one year of experience as a Secretary 9 in State classified service. If so, please attach a copy of your official college transcripts.

• Yes

• No

  04

  If applicable, did you attach a copy of your official transcripts/foreign degree evaluation? Failure to attach official transcripts/foreign degree evaluation may result in you being screened out of the process.

• Yes

• No

• Not applicable

  05

  In accordance with federal law, all new employees must provide proof of eligibility to work in the United States within three business days of beginning employment. Can you, after employment, submit proof of your legal right to work in the United States?

• Yes

• No

  06

  Do you possess a valid driver's license?

• Yes

• No

  07

  Are you a current State of Michigan employee? State employees work for one of the departments that make up the government of the State of Michigan (e.g., Michigan Department of Corrections (MDOC), Michigan Department of Transportation (MDOT), etc.).

• Yes

• No

  08

  Are you a current or former MDOT employee?

• Yes

• No

  09

  Do you possess experience composing, editing, proofreading, and tracking correspondence/documents? If you have this experience, please ensure it is documented in detail in the work experience and/or skills section of your application and/or resume otherwise you may be screened out of this hiring process.

• Yes

• No

  10

  Do you have experience scheduling meetings and adjusting staff schedules using Microsoft Outlook? If you have this experience, please ensure it is documented in detail in the work experience and/or skills section of your application and/or resume otherwise you may be screened out of this hiring process.

• Yes

• No

  11

  Do you have experience arranging large meetings/conferences? If you have this experience, please ensure it is documented in detail in the work experience and/or skills section of your application and/or resume otherwise you may be screened out of this hiring process.

• Yes

• No

  12

  Do you have experience tracking and ensuring deadlines are met? If you have this experience, please ensure it is documented in detail in the work experience and/or skills section of your application and/or resume otherwise you may be screened out of this hiring process.

• Yes

• No

  13

  Please select from the list below all the programs you are proficient using. Proficient means that you use the programs regularly and can provide real work examples immediately upon request. If you have experience with any of the programs below, please ensure your experience with each program is documented in detail in the work experience and/or skills section of your application and/or resume otherwise you may be screened out of this hiring process.

• Microsoft Word

• Microsoft Excel

• Microsoft Outlook

• Microsoft OneNote

• Microsoft PowerPoint

• Adobe

• Others

• None of the above

  14

  Did you attach a resume (separate from your application) and a cover letter? Failure to do so may result in your application being screened out of this hiring process.

• Yes

• No

  15

  MDOT - Have you participated in any of the following MDOT Workforce Programs?

• MDOT Youth Development and Mentoring Program

• MDOT TRAC Program

• MDOT Internship (Co-Op) Program

• Transportation Diversity Recruitment Program (TDRP) Internship

• MI Construction Career Days

• National Summer Transportation Institute (NSTI)

• Other

• N/A

• MDOT Capstone Internship

  16

  MDOT - Where did you hear about this job? (Check all that apply)

• State of Michigan Website/NEOGOV or Governmentjobs.com

• LinkedIn

• College/University Career Services Office or website

• Twitter

• Facebook

• Indeed

• Career Search Engine (i.e. Monster, Careerbuilder)

• Michigan Works! Agency

• Career Fair

• GovDelivery

• Billboard

• Employee Referral

• Veterans Organization

• Government Jobs

• Diversity Jobs

• recruitics

• ZipRecruiter

• Other

  17

  If you selected "Other" above, please indicate where you saw the posting. Otherwise type "N/A".

  Required Question

Agency

State of Michigan

Department

Transportation

Address

425 West Ottawa Street

Lansing, Michigan, 48909

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