Job Information
Ingham County Human Resources Deputy County Clerk in Lansing, Michigan
Under the supervision of the County Clerk and direct supervision of the Chief Deputy Clerk, receives, processes and records documents of births, deaths, marriages and other records processed by the Office of the County Clerk. Assists customers by responding to inquires related to all records of the Clerk's Office. Processes complex requests for information and documents which require researching county records, files of the Clerk's Office and the law.
Essential Functions
Processes requests for information, certificates and documentation.
Provides counter assistance to customers. Fulfills requests for certified copies of vital records.
responds to inquiries related to the processing of vital records and other functions of the office.
Receives, analyzes, processes various documents relating to the processing of concealed weapon license applications. These include new applications, renewal applications, and emergency applications. Assist customers with completing the Concealed Pistol License application process. Typing and responding to related inquiries at the counter. Review Personal Protection Orders and the NICS database and compare against registry of Concealed Pistol License holders throughout the State of Michigan. Process notices of disqualification, suspension, and revocation for existing Concealed Pistol License holders. Process name changes and issue replacement Concealed Pistol License cards. Send Concealed Pistol License renewal letters on a regular basis.
Issues marriage licenses. Keeps track of marriage licenses and waivers and provides necessary data. Processes marriage license requests for out-of-state residents. Schedules wedding ceremonies within the Clerk's availability. Notifies customers of incomplete or incorrect marriage licenses
Accepts, reviews and processes Notary applications and surety bonds. Provide Notarization services. Issue Notarial Certificates for customers.
7.Accepts, reviews, and files military discharge paperwork, and issues certified copies as necessary and by request. Accepts applications for and processes Veteran's Identification cards and Veteran's Peddler's licenses.
Receives, analyzes, and processes birth certificates by reviewing for completeness, assigning numbers making copies and filing. Creates and files birth records. Must work with hospitals to ensure the accurate and complete finalization of birth records. Must act as liaison with State of Michigan Office of Vital Records to recreate and/or reissue replacement birth records. Processes and flags birth records of missing persons as reported.
Receives, analyzes, and processes death certificates. Work with Funeral Homes and Crematoriums for accurate completion and submission of death certificates. Requests amended death records from certifying physicians and medical examinators prior to certification and filing.
Receives, processes and prepares Assumed Name Certificates, enters information from Assumed Name Certificates in the computer. Processes Co-Partnership requests; enter them in the computer and process certified copy requests. Processes Assumed Name and Co-Partnership Dissolutions, Address Changes, and Irrevocable Consent forms. Sends semi-monthly reminders for those Assumed Name Certificates and Co-Partnerships that are approaching their expiration dates, as required by statute.
Assists with ballot preparation, including, but not limited to, proofreading and typing. Indexes vital and election records. Enters information on office records. May be asked to assist with other election-related duties, as necessary.
12.Receives campaign filings and assists with the review and the preparation of notification letters. Receives and files Statements of Organization, Affidavits of Identity, Campaign Finance Reports, campaign finance fines, Precinct Delegate applications, Permanent Absent Voter Ballot Applicat