Job Information
Arkansas State University Project Program Specialist in Jonesboro, Arkansas
Job Details
Please note: all position postings close at 12:00 A.M. CST on the position closing date
Project Program Specialist
Working Title Executive Assistant
Position # A00276
Department Research and Technology Transfer
Apply Now (https://phe.tbe.taleo.net/phe02/ats/careers/v2/applyRequisition?org=ARKASTAT2&cws=40&rid=34790)
Employment Status:
Full time (29-40 Hrs)
Type of Employment:
Staff
# of openings:
1
Location:
ASU-Jonesboro
Proposed Salary Range:
Commensurate with Experience
Closing:
10/30/24
Please note: All postings close at 12 A.M. CST on the closing date. A-State participates in E-Verify.
Position Summary:
The Executive Assistant serves a critical and multi-faceted role in Research and Technology Transfer (RTT) and the Arkansas Biosciences Institute (ABI). The successful candidate will serve as the primary point of contact for internal and external stakeholders, know and execute the priorities of the Vice Provost, manage the Vice Provost’s calendar and communications, direct correspondences to the correct staff members on the team, and attend meetings with the Vice Provost to provide meeting summaries and action items, including required follow up, to meeting attendees. Qualified candidates will possess exemplary professionalism, build trust with constituencies across campus, including faculty, staff, students, and RTT and ABI team members, demonstrate excellent verbal and written communication skills, be highly organized, handle sensitive information with discretion, and thrive in a demanding and fast-paced environment, remaining cool under pressure. Knowledge of the academic research enterprise is an asset.
Duties & Responsibilities:
Manage the Vice Provost’s schedule, including coordinating meetings, appointments, and travel arrangements, including those travel arrangements for other RTT staff
Coordinate candidate and special guest visits
Organize and prioritize incoming requests and communications for the Vice Provost, ensuring timely responses
Serve as the primary liaison between the Vice Provost and other ABI and RTT staff members, university stakeholders, and external partners
Prepare and edit correspondence, presentations, reports, and other documents on behalf of the Vice Provost
Conduct landscape analysis and gather information as needed to support the Vice Provost in decision-making development of initiatives
Maintain confidentiality and handle sensitive information with discretion and professionalism
Assist in the planning and execution of events, meetings, and conferences
Collaborate with other administrative staff and university departments to streamline processes and enhance efficiency
Perform other duties as assigned to support the overall mission and objectives of the Vice Provost
Knowledge/Skills/Abilities:
The Vice Provost seeks an Executive Assistant who:
• is detail oriented
• has developed decision-making skills
• works well independently and on a team
• works well under deadlines
• follows through on projects
• has developed excellent verbal and written communication skills
• has cultural competency
• has strong organizational skills and attention to detail
• has the ability to manage multiple tasks and priorities effectively
• is flexibile and adaptable to changing priorities and deadlines in a fast-paced work environment
• exercises sound judgment and discretion when handling confidential information and sensitive situations
• has problem-solving abilities
• is proactive in anticipating and resolving issues.
The successful candidate will have proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Teams, Publisher) and other relevant software applications.
General Days/Hours:
Monday - Friday
8:00 a.m. - 5:00 p.m.
Additional hours as requested and/or needed
Regular and reliable attendance
Other:
Please note: all position postings close at 12:00 A.M. CDT on the position closing date; in other words, make sure your application is submitted by 11:59pm the day before the closing date.
Arkansas State University is a comprehensive, public research institution that is classified as a doctoral university with high research activity (R2). Research and Technology Transfer supports faculty, students, and staff in pre-award grant proposal development, execution of contracts and agreements for sponsored research and creative endeavors, intellectual property protections for invention and commercialization, and research compliance for the entire university. Jonesboro is a community of 80,000 people located in Northeast Arkansas, amid the Mississippi Alluvial Plain and Crowley’s Ridge ecoregions. We are an hour away from Memphis, Tennessee, and the Ozark Highlands. Jonesboro boasts a regional center for quality healthcare, a variety of dining and entertainment options, a low cost of living, and plenty of recreational opportunities.
To apply, please submit a cover letter, resume, and contact information for at least three references. For any questions, feel free to reach out directly to the Vice Provost for Research, Innovation, and Discovery, Dr. Travis Marsico at tmarsico@astate.edu. Review of applications will begin immediately after position closing date. Anticipated start date for this position is January 6, 2025.
Preferred Qualifications:
An earned Master’s degree in Public Administration or Business Administration or equivalent; experience in an executive assistant role.
Minimum Qualifications:
An earned Bachelor’s Degree from an accredited institution
Proven experience in executive support or administrative roles, preferably in a higher education or research environment
Commitment to upholding the values and mission of Arkansas State University and promoting a positive work culture
E-Verify Participation Notice:
https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf
E-Verify Right to Work:
https://www.e-verify.gov/sites/default/files/everify/posters/IER_RightToWorkPoster%20Eng_Es.pdf