CASY-MSCCN Jobs

Events Manager

Date Posted: Apr 26, 2024

Requisition ID: 442868

Location:

Indianapolis, IN, US, 46204

Begin a fulfilling career with the State of Indiana by joining one of the largest employers in the state, offering a diverse range of opportunities across 60+ agencies. At the state, you'll find competitive compensation, a robust benefits package and a commitment to work-life balance. Most importantly, you'll have the chance to make a real and measurable impact on the lives of Hoosiers across Indiana.

At the State of Indiana, we don’t just talk about diversity and inclusion—we make it our goal to create a welcoming, accessible, and equitable workplace with a workforce that is representative of Indiana's population. As a proud equal opportunity employer, reasonable accommodations may be available to enable individuals with disabilities to complete the application and interview process as well as perform the essential functions of a role.

About the Indiana Commission for Higher Education (ICHE):

The Indiana Commission for Higher Education (CHE) collaborates with multiple partners to facilitate Indiana’s goal to provide quality college degrees and credentials. We are driven to improve economic and social mobility and prosperity for our fellow Hoosiers and strengthen human capital through the opportunities and possibilities of education. These goals are supported through college going, college completion, and graduate retention efforts focusing on opportunity gaps, college value, state financial aid, data collection, and other initiatives. Learn more about our work at www.in.gov/che.

Salary:

This position traditionally starts at an annual salary of $60,000. Salary for this position may be commensurate with education and job experience.

Role Overview:

The Events Manager manages all logistics and planning associated with the events hosted by the Indiana Commission for Higher Education. This includes the Student Advocates Conference, H. Kent Weldon Conference, Faculty Leadership Conference, and up to seven (7) Commission meetings per year. The position serves as a point of contact for and works extensively with Commission members to coordinate travel accommodations and provide pre-meeting documents and communications. Internally, this position works closely with the senior leadership and executive teams to coordinate presentations at conferences and Commission meetings.

Key outcomes for this role include:

• Develop and maintain comprehensive plans and procedures for event logistics for all Commission-hosted conferences and Commission meetings.

• Track appointment cycles for Commission members and communicate upcoming cycle changes to the Commission’s Chief of Staff.

• Build strong relationships with key university staff to ensure a strong connection with each of the seven public institutions and the Commission.

• Provide clear communications to Commission members to ensure they are informed of any significant initiatives prior to Commission meetings and have received proper travel accommodations.

  Interested candidates should provide a cover letters with their resumes.

A Day in the Life:

Events and Presentations:

• Work with the Finance team to create a budget for events.

• Book venues or establish platforms for virtual events.

• Coordinate with senior and executive teams to plan presentations and speakers.

• Determine design needs and work with the Creative Director to generate design elements.

• Coordinate travel accommodations for speakers, Commission staff, and Commission members.

• Coordinate and communicate meeting roles for Commission staff.

  Commission Meetings:

• Be the point of contact for the 14 Commission members.

• Coordinate hotel accommodations for Commission staff and members.

• Communicate logistics and meeting information to Commission staff and members in advance.

• Lead meeting setup and teardown.

• Track Commission member attendance to ensure meeting quorum.

• Coordinate with representatives at the public institutions to schedule meetings and create a calendar. Coordinate meetings as they approach.

• Coordinate with the senior leadership team to develop meeting agendas and ensure timely presentation submissions.

• Update the Commission website with all meeting materials and meeting logistics.

• Write the Chair’s remarks and meeting minutes.

• Work with the Chief of Staff to track Commission member appointments and ensure positions are filled.

• Coordinate and lead bi-yearly appointments of the Student and Faculty Commission members, including the application process, selection committee, and applicant interviews.

• Work closely with the Communications Specialist to create press releases.

What You'll Need for Success:

• Minimum of a bachelor’s degree in a related discipline and three (3) years of relevant work experience in higher education, government, hospitality, event coordination, or related area.

• Excellent organization and prioritization skills.

• High ability to manage and prioritize multiple tasks and priorities simultaneously and thrive in a fast-paced, high-profile work environment.

• Strong planning skills and attention to detail.

• Excellent interpersonal, written, and verbal communication skills.

• Some experience creating and executing a budget for an event.

• Some experience working with vendors is preferred.

• Ability to anticipate and address needs to ensure successful meetings and events.

Supervisory Responsibilities/Direct Reports:

This role may be utilized in a supervisory capacity based on agency needs.

Benefits of Employment with the State of Indiana:

The State of Indiana offers a comprehensive benefits package for full-time employees which includes:

• Three (3) medical plan options (including RX coverage) as well as vision and dental plans

• Wellness Rewards Program: Complete wellness activities to earn gift card rewards

• Health savings account, which includes bi-weekly state contribution

• Flexible work scheduling options, including the potential for hybrid remote work for employees whose work may be performed outside state facilities

• Deferred compensation 457B account (similar to 401k plan) with employer match

• Two (2) fully-funded pension plan options

• A robust, comprehensive program of leave policies covering a variety of employee needs, including but not limited to:

• 150 hours of paid new parent leave

• Up to 15 hours of paid community service leave

• Combined 180 hours of paid vacation, personal, and sick leave time off

• 12 paid holidays, 14 on election years

• Education Reimbursement Program

• Group life insurance

• Referral Bonus program

• Employee assistance program that allows for covered behavioral health visits

• Qualified employer for the Public Service Loan Forgiveness Program

• Free Parking for most positions

• Free LinkedIn Learning access

  Equal Employment Opportunity:

  The State of Indiana is an Equal Opportunity Employer and is committed to recruiting, selecting, developing, and promoting employees based on individual ability and job performance. Our policy is to provide equal employment opportunity to all people in all aspects of employer-employee relations without discrimination because of race, color, creed, religion, sex, national origin, ancestry, age, sexual orientation, gender identity, physical or mental disability, or veteran status. We will comply with the spirit as well as the letter of all applicable state and federal laws.

  If you are a qualified individual with a disability and require reasonable accommodations to complete this application, you can request assistance by contacting the Indiana State Personnel Department at [email protected] .

  The State of Indiana has established a culture that welcomes equity, inclusion, and opportunity for all employees and applicants. We encourage you to apply if you feel you have the transferrable skills to be successful in this position and we look forward to reviewing your application.

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