Job Information
Michigan Technological University Sr. Administrative Aide in Houghton, Michigan
Department: Office of Advancement
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
If you require any auxiliary aids, services, or other accommodations to apply for employment, or for an interview, at Michigan Technological University, please notify the Human Resources office at 906-487-2280 or .
Job Description Summary
This position provides comprehensive and professional administrative support for the Assistant Vice President for Advancement and Gift Planning & Corporate Secretary, Michigan Tech Fund (AVP). You will make an immediate difference by contributing to our fundraising mission to support Michigan Tech's endeavors to create solutions for society's challenges. You will join a fast-paced, interesting and exciting environment and become part of a culture that respects and empowers employees, encourages open communication, and provides opportunities to learn. You will represent the University and the department with excellent customer service by anticipating and responding to the needs of the AVP, colleagues, donors and alumni in a friendly, courteous, and prompt manner. The ideal candidate for this position will be able to act independently, be proactive, have excellent organizational and communication skills, exercise strong judgment, and have the ability to handle confidential information with discretion.
Essential Duties & Responsibilities (other duties may be assigned)
Work closely with the AVP to provide comprehensive professional support and well coordinated planning, preparation, and scheduling for day-to-day, monthly, quarterly and annual administrative operations.
Assist the AVP in the coordination of Michigan Tech Fund Board of Directors and related Governance and Nomination committee work, including managing details and contributing to board assignments.
Anticipate the needs of the AVP to ensure they are well prepared for meetings and other events.
Assist in managing multiple priorities and independently monitor progress, tasks and project lists.
Independently organize, prioritize, and manage multiple duties and determine actions needed to ensure timely and efficient completion of tasks.
Schedule and lead preparation for meetings,
Create and revise documents, prepare donor correspondence.
Identify problems, independently analyze information, and take initiative to develop solutions.
Review, maintain, develop and recommend office procedures and systems.
Answer department phone calls and greet visitors with exceptional customer service skills, discretion, and sound judgment in light of the confidential nature of Advancement work.
Assist with the cultivation and stewardship needs of donors, including telephone calls, emails and written correspondence.
Work closely with and provide administrative support to the Advancement and Gift Planning team as requested.
Coordinate travel arrangements and reimbursement through Concur, assist in travel preparation and follow up for supervisor and team as requested.
Assist with donor research, contact reports and information requests as needed.
Coordinate and process department paperwork, including check requests, inter account bills, POs, procurement card reallocations, and reimbursements.
Supervise student workers as needed.
Work collabo