CASY-MSCCN Jobs

Office Manager/Bookkeeper

Job Description

Job Title: Office Manager/Bookkeeper Reports To: Chief of Staff  Location: Manufacturing Facility, Holland, MI FLSA: Exempt Travel Required: Occasionally Supervisory    Position: No

General Summary

An Office Manager/Bookkeeper is in charge of running the front office and all bookkeeping functions. Their duties include managing the office budget, dealing with staff issues, and establishing and maintaining policies and procedures. They will be responsible for maintaining financial records, helping the executive team in understanding our finances and managing our cash flow as well as all AP/AR, invoicing, purchase orders, journal entries and reconciliations.

Office Manager/Bookkeeper Apprentice Responsibilities:

• Manage employee schedules and potential conflicts.
• Taking inventory of office supplies and order more if needed
• Helping establish and maintain office policies and procedures.
• Assist senior management team when needed.
• Assist with staff recruitment and onboarding.
• Attend seminars and training and take meeting minutes.
• Process financial documents and perform accounting duties.
• Record daily financial transactions, update general ledger and reconcile all accounts.
• Maintain and file requisite documents for taxation compliance and work with our CPA for end of year tax filings.
• Monitor cash flow and promptly report any issues to senior management.
• Process payroll and update Quickbooks with accurate figures
• Manage timesheets and leave balances.
• Assist with insurance and benefits audits.
• Monitor and regularly check health benefits to ensure accuracy in billing.
• Run internal audits to check for accuracy in billing and receiving.
• Manage employee expense claims and reconcile all company credit cards.

Knowledge, Skills, and Abilities Required

• Degree in accounting, business management or equivalent preferred
• 5+ years' experience gained within the bookkeeping and administrative fields.
• Advanced knowledge of Quickbooks online and accounting procedures.
• Ability to read and run accounting/payroll reports.  
• Critical thinking and problem-solving skills.
• Strong communication and presentation skills
• Troubleshooting skills and attention to detail.
• Documentation and organization skills.
• Proficiency in MS Office and experience with payroll
• Excellent attention to detail and accuracy levels.
• Ability to follow procedures and work instructions / manuals.
• Good verbal communication and listening skills.
• Ability to work to tight deadlines and remain calm under pressure.
• Used to working in a fast-moving environment.

The above statements are intended to describe the general nature and level of work performed.  They are not intended to be an exhaustive list of all duties.