Job Information
Commonwealth of Pennsylvania Administrative Officer 3 in Harrisburg, Pennsylvania
Reference #: 4434804 THE POSITION The Office of Administration (OA), Office of Continuity and Records Information Management (OCRIM) is seeking a motivated individual who enjoys multi-tasking and working with records, data, and policy for a prominent opportunity. If you have experience and knowledge working in records management and policy and are looking to use your analytical, collaborative, and communication skills, we have an opportunity for you!
DESCRIPTION OF WORK
This Administrative Officer 3 position serves as the OA Agency Records Manager responsible for managing the agency's Records Management Program and assisting with the management of the Directives Management and Executive Board Resolution Systems. Responsibilities also include assisting with office management and providing technical training. This is a highly visible, fast-paced position that consistently works with the Governor's Office and executive level staff from various Commonwealth agencies.
Interested in learning more? Additional details regarding this position can be found in the position description.
Work Schedule and Additional Information: Full-time employment Work hours are 8:00 AM to 4:30 PM, Monday - Friday, with 60-minute lunch. Telework: You may have the opportunity to work from home (telework) part-time. The current telework schedule for this position is Monday and Friday for telework and Tuesday, Wednesday, and Thursday for work in the headquarters office. In order to telework, you must have a securely configured high-speed internet connection and work from an approved location inside Pennsylvania. If you are unable to telework, you will have the option to report to the headquarters office in Harrisburg. Salary:In some cases, the starting salary may be non-negotiable. You will receive further communication regarding this position via email. Check your email, including spam/junk folders, for these notices. REQUIRED EXPERIENCE, TRAINING & ELIGIBILITY
QUALIFICATIONS Minimum Experience and Training Requirements: One year as an Administrative Officer 2; or Four years of experience in progressively responsible and varied office management of staff work in public or private organization, including experience in personnel management budgeting or procurement; and such training as may have been gained through graduation from a four-year college or university; or Any equivalent combination of experience and training.
Additional Requirements: You must possess two years of experience working in a progressively active records management program or environment involving the analytical assessment of records and information. You must possess two years of experience working with the interpretation and updating of policies that govern a large volume of employees. You must possess two years of experience developing and conducting training to staff. You must possess experience working with Microsoft Office Suite modules (such as Excel, Word, Teams, and Outlook) and Adobe Acrobat. You must be able to perform essential job functions.
Preferred Qualifications (not required): Two years of experience interpreting and implementing records management policies or procedures. Two years of experience handling records retention and disposition schedules, or records file plans, within an agency or private organization. Two years of experience researching, interpreting, and drafting policies and procedures. Two years of experience collaborating with and communicating to upper management-level staff and leadership. Attach a copy of your resume.
How to Apply: Resumes, cover letters, and similar documents will not be reviewed, and the information contained therein will not be considered for the purposes of determining your eligibility for the position. Information to support your eligibility for the position must be provided on the application (i.e., relevant, detailed experience/education). If you are claiming education in your nswers to the supplemental application questions, you must attach a copy of your college transcripts for your claim to be accepted toward meeting the minimum requirements. Unofficial transcripts are acceptable. Your application must be submitted by the posting closing date. Late applications and other required materials will not be accepted. Failure to comply with the above application requirements may eliminate you from consideration for this position.
Veterans: Pennsylvania law (51 Pa. C.S. *7103) provides employment preference for qualified veterans for appointment to many state and local government jobs. To learn more about employment preferences for veterans, go to www.employment.pa.gov/Additional%20Info/Pages/default.aspx and click the Veterans' Preference tab or contact us at ra-cs-vetpreference@pa.gov.
Telecommunications Relay Service (TRS):
711 (hearing and speech disabilities or other individuals).
If you are contacted for an interview and need accommodations due to a disability, please discuss your request for accommodations with the interviewer in advance of your interview date.
The Commonwealth is an equal employment opportunity employer and is committed to a diverse workforce. The Commonwealth values inclusion as we seek to recruit, develop, and retain the most qualified people to serve the citizens of Pennsylvania. The Commonwealth does not discriminate on the basis of race, color, religious creed, ancestry, union membership, age, gender, sexual orientation, gender identity or expression, national origin, AIDS or HIV status, disability, or any other categories protected by applicable federal or state law. All diverse candidates are encouraged to apply.