Job Information
Commonwealth of Pennsylvania Administrative Assistant 1 in Harrisburg, Pennsylvania
Reference #: 4354715 THE POSITION Are you interested in a career where you have the ability to showcase your administrative skill set? Are you looking for a challenging yet rewarding career? Look no further, the Bureau of Library Development is seeking an Administrative Assistant 1 to complete our team. This position gives you the opportunity to perform paraprofessional work including planning, contracting, reviewing, monitoring, and analyzing multi-faceted, mandated statewide library funding. This includes federal Library Services and Technology Act (LSTA) and state appropriations for the Library Services for the Visually Impaired and Disabled and Library Access. Join our team and unleash your potential!
DESCRIPTION OF WORK
As an Administrative Assistant, you will have the opportunity to collaborate in the planning and development of grant application processes, including guidelines, website content, and training. You will be serving as a liaison for the Bureau of Library Development with various Commonwealth offices in grant contract and payment routing. Effective communication is essential as you will be assisting in the development and presentation of virtual and in person training for grantees, team members, and other vested partners as related to the position's job duties. Additional responsibilities include: Assisting program advisors in resolving problems as they occur Instructing vendors in obtaining required contract identification so that agreements and payments can be processed Researching and gathering applicable information for all types of contracts for the Office of Commonwealth Libraries to ensure regulation compliance Uploading fully executed contracts to the PA Contracts e-Library page of the Pennsylvania Treasury Department website to insure transparency of government Performing administrative tasks as assigned Researching and verifying financial and contractual information Reconciling and reviewing fiscal reports for expenditure needs Interested in learning more? Additional details regarding this position can be found in the
Work Schedule and Additional Information: Full-time employment Work hours are 8:30 AM to 5:00 PM, Monday - Friday, with 60-minute lunch. Telework: You may have the opportunity to work from home (telework) part-time. You will be required to report in-office the first Monday of every month. In order to telework, you must have a securely configured high-speed internet connection. If you are unable to telework, you will have the option to report to the headquarters office in Harrisburg. Salary:In some cases, the starting salary may be non-negotiable. You will receive further communication regarding this position via email. Check your email, including spam/junk folders, for these notices. REQUIRED EXPERIENCE, TRAINING & ELIGIBILITY
QUALIFICATIONS Minimum Experience and Training Requirements: Such training as may have been gained through graduation from a four-year college or university or any equivalent combination of experience and training. Applicants will be considered to have met the educational requirements once they are within 3 months of graduating with a qualifying degree. Other Requirements: You must meet the . For more information on ways to meet PA residency requirements, follow the and click on Residency. You must be able to perform essential job functions. How to Apply: Resumes, cover letters, and similar documents will not be reviewed, and the information contained therein will not be considered for the purposes of determining your eligibility for the position. Information to support your eligibility for the position must be provided on the application (i.e., relevant, detailed experience/education). If you are claiming education in your answers to the supplemental application questions, you must attach a copy of your college transcripts for your claim to be accepted toward meeting the minimum requirements. Unofficial transcripts are ac eptable. Your application must be submitted by the posting closing date. Late applications and other required materials will not be accepted. Failure to comply with the above application requirements will eliminate you from consideration for this position. Veterans: Pennsylvania law (51 Pa. C.S. *7103) provides employment preference for qualified veterans for appointment to many state and local government jobs. To learn more about employment preferences for veterans, go to and click the Veterans' Preference tab or contact us at. Telecommunications Relay Service (TRS): 711 (hearing and speech disabilities or other individuals). If you are contacted for an interview and need accommodations due to a disability, please discuss your request for accommodations with the interviewer in advance of your interview date.
EXAMINATION INFORMATION
Completing the application, including all supplemental questions, serves as your exam for this position. No additional exam is required at a test center (also referred to as a written exam). Your score is based on the detailed information you provide on your application and in response to the supplemental questions. Your score is valid for this specific posting only. You must provide complete and accurate information or: your score may be lower than deserved. you may be disqualified. You may only apply/test once for this posting. Your results will be provided via email.
The Commonwealth is an equal employment opportunity employer and is committed to a diverse workforce. The Commonwealth values inclusion as we seek to recruit, develop, and retain the most qualified people to serve the citizens of Pennsylvania. The Commonwealth does not discriminate on the basis of race, color, religious creed, ancestry, union membership, age, gender, sexual orientation, gender identity or expression, national origin, AIDS or HIV status, disability, or any other categories protected by applicable federal or state law. All diverse candidates are encouraged to apply.