Job Information
T4S Partners, Inc. Administrative Services Specialist in Greenwood Village, Colorado
PERFORM FINANCIAL ADMINISTRATIVE SERVICES, including assist with financial record keeping by tracking and reporting progress against budget goals and review with Executive Team; process payments to contractors, vendors and employees and reconcile banking, bookkeeping and accounts receivable; execute fund transfers as necessary; maintain internal operating systems (i.e., New Client, Project, Vendor and Employee Setup; Time and Expense Tracking and AP/AR reconciliation); prepare and review necessary financial reports and work with CPA regarding annual tax filings and issue federal and state payments; and provide input on authorization for all capital equipment purchases. ASSIST WITH MARKETING, including maintain automated reporting of Pipeline Performance; complete New Vendor Questionnaires and Credit Applications; track recurring revenue deals and invoice accordingly; and develop software license quotes with the Business Development Team. PERFORM HUMAN RESOURCE ROLE, including administer annual performance review process and decide on promotion/progression readiness; track progress against Incentive Compensation Plan Goals and issue bonus payments; maintain internal operating systems to reflect up-to-date employee information; assist with recruiting by interacting with Practice Partners regarding demand capacity and source potential new-hire candidates and contractors; assist with bringing on additional agency partners as needed and manage contractual agreements (MSA; MNDA; Subcontractor and Insurance Requirements for T4S Compliance); generate semi-monthly payroll including bonus and commission payments as well as third party vendor payments and adjust payroll deductions and/or contributions as requested by employees; communicate changes with Benefit programs as necessary and evaluate the competitive landscape of PEO providers and assess contractual agreements; comply with Retirement Plan Reporting requirements; and assist with personnel by administering all activities and actions relating to on and off boarding (I-9 verifications/background checks/leave of absence/workers comp. claims/work visas/ service of process notifications, PTO payouts, etc.); and address and counsel employees when needed. ASSIST WITH OPERATIONS, including assist with corporate compliance by completing and submitting state registrations to ensure regulatory compliance and update annual reports and foreign qualification documents; assist with business insurance by maintaining proper Business Liability Insurance protection and continue to assess needs and complete Annual Insurance Audit Forms and Data/Cyber Security Compliance.
Minimum Requirements: Minimum Education: Bachelor's degree in Business Administration, Business Accounting, Human Resources, or related field.
Minimum Experience: 2 years of financial experience in banking reconciliations and financial analysis; 2 years of experience supporting sales pipeline marketing; and 2 years of human resource experience, including payroll, benefits, and recruiting.
Apply online at www.t4spartners.com.