Job Information
County of Gladwin Executive Secretary/Administrative Assistant in Gladwin, Michigan
Overview: The Executive Secretary and Administrative Assistant plays a crucial role in supporting the efficient operation of the County Administration and County Board of Commissioners office in Gladwin, Michigan. This position requires a highly organized, detail-oriented, and proactive individual who can provide comprehensive administrative support to the County Board of Commissioners and other senior officials. The successful candidate will serve as a vital liaison between County Board of Commissioners and various departments, stakeholders, and the public.
Full time position. Salary Range: Competitive, commensurate with experience
Key Responsibilities:
1. Administrative Support:
- Manage the County Board of Commissioners' calendar, schedule appointments, and coordinate meetings.
- Prepare and distribute agendas, meeting materials, and minutes for county meetings and executive sessions.
- Handle incoming calls, emails, and inquiries, directing them to the appropriate staff members or departments.
- Assist in drafting, editing, and formatting documents, reports, and presentations.
- Maintain and update confidential files, records, and documents.
- Maintains and prepares reports for county grants.
2. Communication and Liaison:
- Act as the primary point of contact between County Board of Commissioners and internal/external stakeholders.
- Coordinate communications between County Board of Commissioners and other county departments, elected officials, and community organizations.
- Assist in drafting and distributing official county communications and announcements.
3. Office Management:
- Maintain office supplies, equipment, and inventory.
- Coordinate travel arrangements and logistics for County Commissioners and other executives.
- Assist with budget tracking and expense reports.
- Coordinate and assist with special projects as assigned.
4. Records Management:
- Ensure compliance with record-keeping and retention policies.
- Organize, maintain, and archive official county records and documents.
- Assist in responding to public records requests.
5. Public Engagement:
- Provide excellent customer service to citizens, visitors, and vendors.
- Assist in planning and organizing public events, meetings, and public forums as needed.
- Handle inquiries and concerns from the public in a professional and courteous manner.