Job Information
MyFlorida COUNTY HEALTH DEPT FINANCIAL ADMIN-HLTH - 64027097 1 1 in FORT LAUDERDALE, Florida
COUNTY HEALTH DEPT FINANCIAL ADMIN-HLTH - 64027097 1 1
Date: May 30, 2024
Location:
FORT LAUDERDALE, FL, US, 33315
The State Personnel System is an E-Verify employer. For more information click on our E-Verify Website (http://www.dms.myflorida.com/workforce_operations/human_resource_management/for_job_applicants/e_verify) .
Requisition No: 830135
Agency: Department of Health
Working Title: COUNTY HEALTH DEPT FINANCIAL ADMIN-HLTH - 64027097 1 1
Pay Plan: SES
Position Number: 64027097
Salary: $120,000.00 Annually
Posting Closing Date: 06/30/2024
Total Compensation Estimator Tool (https://compcalculator.myflorida.com/)
FLORIDA DEPARTMENT OF HEALTH -CHD BROWARD COUNTY
COUNTY HEALTH DEPT FINANCIAL ADMIN-HLTH - 64027097
BUSINESS AND FINANCIAL OPERATIONS
OPEN COMPETITIVE OPPORTUNITY
Previous applicants need not apply
This position requires you to work on site at one of our facilities located throughout Broward County.
We request that all applications be completed with People First - no faxed or mailed applications to the agency. Experience, education, and/or training used to meet the minimum qualifications and in response to the qualifying questions must be verifiable through information contained in your application.
When completing the online application, all gaps of employment or education greater than 90 days starting from high school must be explained (approximate date, month, and year) identifying company name or if unemployed. Incomplete applications will not be considered.
DESCRIPTION OF DUTIES
The incumbent is part of a global public health organization and is expected to support the Florida Department of Health in Broward County in its mission to protect, promote, and improve the health of all people in Florida through integrated state, county and community efforts and its vision to be the Healthiest State in the Nation. Furthermore, the incumbent is expected to incorporate the agency values of Innovation, Collaboration, Accountability, Responsiveness and Excellence in all aspects of their work.
SPECIFIC RESPONSIBILITIES:
This is a highly responsible position reporting to the Director of the Broward County Health Department. The position is responsible for the agency's financial standing as well as direction and supervision of administrative services (finance and accounting, purchasing, budget, facilities, general services and vital statistics). The incumbent serves as the Department's Chief Financial Officer (annual budget in excess of $50 million) and is required to exercise independent judgment in maintaining internal controls and ensuring the financial sustainability of the county health department. Responsible for the supervision of staff including appraisals, planning and directing their work, approving leave, having the authority for hiring, and taking disciplinary action or effectively recommending such actions.
Supervises direct reports including motivating, training, providing guidance, and direction. Develops expectations and meets with staff regularly to discuss performance, complete performance reviews, and discipline action, if needed. Maintains vacation and work schedules to ensure proper coverage and completes timesheets. Ensures all staff complete required training and are offered additional training.
ADMINISTRATION:
Formulate and maintain up to date policies, protocols and procedures to assure compliance with all relevant standards, statutes and administrative code and train staff regarding these. Comply with and monitor compliance (when applicable) of the mandatory requirements of section 215.422, Florida statutes and chapter 3a-24 of the Florida administrative code. This position is assigned regulatory responsibilities as outlined in HRSR 60-55. Issued P-Card for emergency and non-emergency Department-related expenses.
PERFORMANCE EXCELLENCE:
Oversee the performance excellence activities for the financial and administrative services programs.
BUDGET:
Supervise the Budget Director. Oversee the development of the annual budget request and approved operating budget. Ensure the integrity of the agency's trust funds; maintain fund balances in accordance with statutory requirements, direct corrective actions and effect budget amendments to the approved operating budget. Create, monitor and update the CHD spending plan and maintain revenues and expenditures within approved limits. Ensure the provision of training and support to program managers regarding budget development, monitoring and reports on an ongoing basis. Ensure all state and federal OCAs are balanced within the required timeframes. The incumbent in this position is required to satisfactorily complete the following trainings in TRAIN at least 30 days prior to the beginning of each annual budget cycle established in the RPI process: FDOH FIRS-Our People, FDOH FIRS-Fiscal Reports and FDOH FIRS-Budget Module L4. The incumbent will serve as a Level 4 Budget Manager to include the preparation and monitoring of annual budget for assigned program area. This will require reviewing and monitoring of OCA budgets and EAR completion in an accurate and timely manner by the incumbent and all employees under their direct supervision. The incumbent must possess the necessary knowledge, skills, and abilities to be able to meet the core competencies regarding budget responsibilities and the computer skills to navigate the budget. The incumbent is required to review assigned program budgets and OCA balances monthly and at a minimum meet with the CHD Business Office quarterly to make any necessary budget adjustments.
FINANCE ACCOUNTING:
Oversee the operations of agency financial/accounting functions, including all agency trust fund accounts; accounts payable and receivable; travel; fee collections; third party billing; grants and contract billings; Environmental Health cashiering, in accordance with appropriate regulatory procedures. Oversee accounts payable, accounts receivable, the preparation of the Medicaid cost-based report, yearend financial reports and ensure that DOH A/R standards are met. Oversee accounts payable and ensure that all standards regarding P-card compliance and prompt payment are met. Complies with and, when applicable, monitors compliance with the mandatory requirements in Section 215.422 Florida Statutes, and Chapter 3A-24, FAC regarding payment of invoices.
Core Contract
Oversee the development of the agency's annual state/county contract. Monitor and provide variance reports required by the contract; and assess and recommend amendments to the contract as required.
GENERAL SERVICES/FACILITIES:
Supervise the General Services Manager and Facilities Manager. Ensure that fleet, warehouse, custodial, courier and facility maintenance functions are carried out in a timely, effective and efficient manner to support the delivery of public health services. Supervise and coordinate construction projects with the Office of Design and Construction in Tallahassee. Liaison with the Leasing Office in Tallahassee on procurement and termination of leased space.
PURCHASING:
Oversee the agency's purchasing functions and ensure compliance with appropriate regulatory policies relative to same, including approving purchase orders and contracts in accordance with funding levels approved by the annual operating budget. Ensure compliance with all State of Florida and Department of Health statutes, rules, regulations policies and requirements pertaining to procurement. Ensure compliance with requirements regarding the use of P-cards. Ensure the monitoring, approval and processing of vendor invoices or distribution of warrants to vendors meets the mandatory requirements in Section 215.422, Florida Statues, and Chapter 3A-24, Florida Administrative Code.
VITAL STATISTICS:
Supervise the Deputy Registrar of the Broward County vital records section pertaining to birth and death records. Ensure uniform enforcement of rules and statutes applicable to vital records; F.S. 382 and F.A.C. 10-D.
Internal Controls
Supervise the internal Control Accountant. Ensure all internal controls are in place and complete annual internal control questionnaire. Takes appropriate action to correct deficiencies where weaknesses in internal control are identified. Work with Pharmacy Manager to ensure all inventory control systems are in place and conduct oversight as per plan.
OTHER:
Participate in local, state and federal meetings and conferences pertinent to county health department administration and with internal program activities and special projects.
Serves as the Finance/Administrative Section Chief in the Broward CHD incident command structure during times of disaster or emergencies.
Performs other duties as required, including performance of additional interpreter duties, consistent with skill level, and as needed.
REQUIRED KNOWLEDGE, SKILLS, AND ABILITIES:
Knowledge of: Advanced accounting principles, practices and procedures, financial planning principles, principles and practice of supervision and management, principles of budget preparation and administration, financial reporting, Principles and techniques of effective communication, Methods of data collection, mathematics, Computer use – Microsoft Office – Word, Excel, PowerPoint.
Skills in: Decision making, problem solving, critical thinking, Computer software use - Microsoft Office – Word, Excel, PowerPoint, Access, Public speaking and presentations, Writing and developing written financial reports, Time management, Active listening, Mathematics, human resource management
Abilities to: Collect, evaluate, and analyze data relating to financial program functions, Organize data into a logical format; Compose correspondence; Solve problems and make decisions; Work independently; Understand and apply rules, regulations, policies and procedures relating to budget, finance and accounting functions, Formulate policies and procedures, Prepare and administer budgets, Prepare financial statements and reports, Analyze and interpret accounting data, Prepare and maintain accounting records, Plan, organize, supervise, coordinate, and evaluate work activities of others, Communicate effectively, Establish and maintain effective working relationships with others, Provide consultation and advice to others.
MININUM QUALIFICATIONS:
Willing to work before, during and/or beyond normal work hours or days in the event of an emergency.
Experience as a chief financial office (CFO), Business Manager or Financial Administrator.
Experience managing a budget of $46 million or more.
PREFERRED QUALIFICATIONS
Current Certified Public Accountant (CPA) license.
Experience working with state of Florida accounting systems.
A Minimum of Five (5) years of experience as a chief financial office (CFO), Business Manager or Financial Administrator.
A Minimum Of five (5) years of experience managing a budget of $46 million or more.
Florida Department of Health Mission, Vision, and Values:
Mission:
To protect, promote & improve the health of all people in Florida through integrated state, county & community efforts.
Vision:
To be the Healthiest State in the Nation.
Values:
I nnovation: We search for creative solutions and manage resources wisely.
C ollaboration: We use teamwork to achieve common goals & solve problems.
A ccountability: We perform with integrity & respect.
R esponsiveness: We achieve our mission by serving our customers & engaging our partners.
E xcellence: We promote quality outcomes through learning & continuous performance improvement.
Where You Will Work:
BROWARD COUNTY
The Benefits of Working for the State of Florida:
Working for the State of Florida is more than a paycheck. The State’s total compensation package for employees features a highly competitive set of employee benefits including:
Annual and Sick Leave benefits;
Nine paid holidays and one Personal Holiday each year;
State Group Insurance coverage options, including health, life, dental, vision, and other supplemental insurance options;
Retirement plan options, including employer contributions
(For more information, please click www.myfrs.com );
Flexible Spending Accounts;
Tuition waivers;
And more!
For a more complete list of benefits, including monthly costs, visit www.mybenefits.myflorida.com .
Please be advised:
Your responses to qualifying questions for this position must be verifiable by documentation provided through the electronic application process.
This position requires a security background check and/or drug screening and participation in direct deposit. Any misrepresentations or omissions will disqualify you from employment consideration. Note: You will be required to provide your Social Security Number (SSN) in order to conduct this background check Successful completion of a drug test is a condition of employment for safety-sensitive positions.
Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion unless they are registered with the Selective Services System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS. For more information, please visit the SSS website: http://www.sss.gov
If you are a retiree of the Florida Retirement System (FRS), please check with the FRS on how your current benefits will be affected if you are re-employed with the State of Florida. Your current retirement benefits may be canceled, suspended or deemed ineligible depending upon the date of your retirement.
The successful candidate will be required to complete the Form I-9 and that information will be verified using the E-Verify system. E-Verify is operated by the Department of Homeland Security in partnership with the Social Security Administration to verify employment eligibility.
Incumbents may be required to perform emergency duty before, during, and/or beyond normal work hours or days.
Florida has the third largest population of veterans in the nation with more than 1.5 million service men and women. The Florida Department of Health (department) is committed to serving members of the United States Armed Forces, veterans and their families by encouraging them to apply for vacancies that fit their area of knowledge and/or expertise. Through the Department's VALOR program, which expedites licensing for military veterans, the Department also waives initial licensing and application fees for military veterans who apply for a health care professional license within 60 months of an honorable discharge. These initiatives help ensure that the transition from military service into the workforce is as smooth as possible and reflects our appreciation for the dedication devoted to protecting our country.
The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.
Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.
The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.
Nearest Major Market:Fort Lauderdale
Nearest Secondary Market:Miami