CASY-MSCCN Jobs

Posting Detail Information

Working TitleUERU Coordinator (Events, Finance, and Administrative Support)

Position LocationFort Collins, CO

Work LocationPosition is fully remote

Research Professional PositionNo

Posting Number202400552AP

Position TypeAdmin Professional/ Research Professional

Classification TitleTechnical/Support III

Number of Vacancies

Work Hours/Week40

Proposed Annual Salary Range$50,000-$60,000

Employee Benefits

Colorado State University is not just a workplace; it’s a thriving community that’s transforming lives and improving the human condition through world-class teaching, research, and service. With a robust benefits package, collaborative atmosphere, commitment todiversity, equity and inclusion (https://inclusiveexcellence.colostate.edu/about/) , and focus on work-life balance, CSU is where you can thrive, grow, and make a lasting impact.

• Review our detailed benefits information here. (https://hr.colostate.edu/wp-content/uploads/sites/25/2021/01/benefits-summary-afap.pdf)

• Explore the additional perks of working at CSU here.

• For the total value of CSU benefits in addition to wages, use our compensation calculator (https://hr.colostate.edu/total-compensation-calculator/) .

• Lastly, click here for more information about why Fort Collins is consistently ranked in the top cities to live in (https://hr.colostate.edu/prospective-employees/our-community/) !

Desired Start Date

Position End Date (if temporary)

To ensure full consideration, applications must be received by 11:59pm (MT) on04/22/2024

Description of Work Unit

Founded in 1870, Colorado State University is among the nation’s leading research universities and enrolls approximately 32,000 undergraduate, graduate, and professional students.

The Association for Undergraduate Education at Research Universities ( UERU ) has been hosted by CSU since 2013 and is housed in the Office of the Provost and Executive Vice President. UERU is an independent national higher education association hosted and supported by CSU . Its purpose is to strengthen undergraduate education at U.S. research universities.

Position Summary

The UERU Coordinator is a full-time, 12-month Administrative Profession position and has primary responsibilities in event coordination, finance, and administrative support. Specifically, the UERU Coordinator will:

• Manage logistics and execution of 4-6 in-person events each year, including a national conference, two campus-hosted meetings, a summer institute at CSU , and one or more ad hoc specialized meetings;

• Perform routine UERU financial transactions, in collaboration with Office of the Provost budget leadership and with support from undergraduate student staff;

• Maintain up-to-date UERU member records, meeting notes, and records of annual membership invoices;

• Conduct research as needed to support the UERU Board, Executive Director, and/or Director of UERU Development and Strategic Partnerships.

Overall result: Deliver high quality in-person events and conferences comparable to those produced by peer higher education associations, ensure good stewardship of financial resources, accurate records, and sustainable revenue via timely collection of member dues.

Required Job Qualifications

• Bachelor’s Degree.

• Ability to work remotely in accordance with UERU supervision of remote work and in accordance with CSU employment policies and practices.

• Prior experience planning in-person events.

Preferred Job Qualifications

• 2-3 years of professional experience in U.S. higher education, including specifically working for a research university and/or experience working for an intermediary U.S. higher ed organization.

• Demonstrable knowledge of current issues in undergraduate education.

• Ability to understand, prepare, and review basic financial records such as general ledgers, budgets, and invoices.

Diversity Statement

Reflecting departmental and institutional values, candidates are expected to have the ability to advance the Department’s commitment to diversity and inclusion.

Essential Duties

Job Duty CategoryEvents Planning & Execution

Duty/Responsibility

• What is done?Planning and successfully executing 4-to-6 major in-person events annually, with guidance from the AD and ED and other staff support (coordinator, student workers)

• How is it done?Collaborating with and supporting the work of academic-led meeting planning committees (e.g., by preparing agendas, templates, meeting notes, meeting programs). Liaising with strategic partners (e.g., meeting co-hosts and sponsors; hotels, A/V and transportation vendors, advertisers). Arranging staff travel (including via compliance with CSU policies and practices and including participation in all in-person events). Planning for event accessibility, security, and collegiality (e.g., by reviewing ADA issues, health concerns, and proposing engaging formats and venues). Communicating with a wide variety of constituents. Maintaining orderly records. Conducting post-event evaluations/assessments. Engaging in team retrospectives to evaluate lessons learned and plan for continuous improvement.

• Why is it done?To facilitate networking, shared learning, and collaborative initiatives among UERU’s various constituent groups, and to do so in a cost-effective and professional manner.

Percentage Of Time65%

Job Duty CategoryTransactions and Records

Duty/Responsibility

• What is done?Day-to-day execution and tracking of UERU financial transactions, (e.g., paying vendors, preparing travel documents, and disbursing grant funds). Maintaining records of member dues payments and following up with UERU members regarding their dues (which means careful tracking of over 120 relationships).

• How is it done?Creating organized file systems and maintaining accurate records. Communicating professionally and effectively with member representatives. Complying with CSU policies and procedures and completing forms as required. Completing all required CSU trainings.

• Why is it done?To support UERU’s activities and initiatives via compliance with professional standards for financial transactions and record-keeping. To ensure responsible stewardship of scare financial resources.

Percentage Of Time25%

Job Duty CategoryResearch

Duty/Responsibility

• What is done?Ad hoc research assignments at the request of the UERU Board, Executive Director, or Director of UERU Development and Strategic Partnerships.

• How is it done?Conducting online research to gather facts about people, universities, and higher education trends. Entering basic data into Excel and AirTable databases.

• Why is it done?To support the ED, Director, and AD with basic research tasks, thereby freeing up capacity among those team members for other responsibilities.

Percentage Of Time5%

Job Duty CategoryOther Duties as Assigned

Duty/Responsibility

• In addition to the specified responsibilities outlined above, this position may entail undertaking various tasks as required for the successful operation of this relatively small department.

Percentage Of Time5%

Application Details

Special Instructions to Applicants

CSU is committed to full inclusion of qualified individuals. If you are needing assistance or accommodations with the search process, please reach out to the listed search contact.

To apply, please upload a cover letter that address the required and preferred job qualifications, a resume, and contact information for three professional references. References will not be contacted until the notification of the candidate.

This position is part of a cluster hire for UERU’s new home office team. You may apply to both positions as well as additional positions that may be posted for UERU .

Conditions of EmploymentPre-employment Criminal Background Check (required for new hires)

Search ContactJulia Michaels, email: julia.michaels@colostate.edu

EEO Statement

Colorado State University is committed to providing an environment that is free from discrimination and harassment based on race, age, creed, color, religion, national origin or ancestry, sex, gender, disability, veteran status, genetic information, sexual orientation, gender identity/expression, or pregnancy in its employment, programs, services and activities, and admissions, and, in certain circumstances, marriage to a co-worker. The University will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. Colorado State University is an equal opportunity and equal access institution and affirmative action employer fully committed to achieving a diverse workforce and complies with all Federal and Colorado State laws, regulations, and executive orders regarding non-discrimination and affirmative action. TheOffice of Equal Opportunity (https://oeo.colostate.edu/) is located in 101 Student Services.

The Title IX Coordinator is the Director of the Office of Title IX Programs and Gender Equity, 123 Student Services Building, Fort Collins, CO 80523-0160, (970) 491-1715,titleix@colostate.edu.

The Section 504 and ADA Coordinator is the Director of the Office of Equal Opportunity, 101 Student Services Building, Fort Collins, CO 80523-0160, (970) 491-5836,oeo@colostate.edu.

The Coordinator for any other forms of misconduct prohibited by the University’s Policy on Discrimination and Harassment is the Vice President for Equity, Equal Opportunity and Title IX, 101 Student Services Building, Fort Collins, Co. 80523-0160, (970) 491-5836,oeo@colostate.edu.

Any person may report sex discrimination under Title IX to theOffice of Civil Rights, Department of Education (https://www2.ed.gov/about/offices/list/ocr/docs/howto.html) .

Background Check Policy Statement

Colorado State University strives to provide a safe study, work, and living environment for its faculty, staff, volunteers and students. To support this environment and comply with applicable laws and regulations, CSU conducts background checks for the finalist before a final offer. The type of background check conducted varies by position and can include, but is not limited to, criminal history, sex offender registry, motor vehicle history, financial history, and/or education verification. Background checks will also be conducted when required by law or contract and when, in the discretion of the University, it is reasonable and prudent to do so.

References Requested

References Requested

Minimum Requested3

Maximum Requested3

Supplemental Questions

Required fields are indicated with an asterisk (*).

• Do you meet the minimum qualification of Bachelor's Degree?

• Yes

• No

• Do you have the ability to work remotely in accordance with UERU supervision of remote work and in accordance with CSU employment policies and practices?

• Yes

• No

• Do you have demonstrated experience with event planning?

• Yes

• No

Applicant Documents

Required Documents

Optional Documents

• Cover Letter

• Resume