Job Information
University of Michigan Administrative Assistant Senior - Office Management in Flint, Michigan
Administrative Assistant Senior - Office Management
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Summary
How to Apply
A cover letter is required for consideration for this position and should be attached as the first page of your resume. The cover letter should address your specific interest in the position and outline skills and experience that directly relate to this position.
Job Summary
The Administrative Assistant Senior reports to the Assistant Dean of Students. This position is responsible for the office management and administrative functions for the Office of the Dean of Students and its affiliated areas.
Why Work at U-M Flint?
In addition to a career filled with purpose and opportunity, The University of Michigan offers a comprehensive benefits package to help you stay well, protect yourself and your family, and plan for a secure future.
Benefits include:
Generous time off
A retirement plan that provides two-for-one matching contributions after 12 months of eligible service, with immediate vesting.
Many choices for comprehensive health insurance.
Life insurance
Long-term disability coverage
Flexible spending accounts for healthcare and dependent care expenses.
Eligibility for benefits is based on your job group, your appointment percentage and the length of your appointment. Learn more about employee benefits and eligibility and download the Comprehensive Benefits for Faculty and Staff flier .
For tuition support information can be found at: https://www.umflint.edu/hr/ benefits/
Information about our vision, mission and values can be found at: https://www.umflint.edu/ chancellor/leadership-mission- vision/
University of Michigan-Flint - Plan for Diversity, Equity and Inclusion
The University of Michigan-Flint's DEI plan can be found at: https://www.umflint.edu/dei/.
The University of Michigan-Flint exhibits its commitment to diversity, equity, and inclusion through enacting fair practices, policies, and procedures particularly in support of the equitable participation of the historically underserved. UM-Flint recognizes the value of diversity in our efforts to provide equitable access and opportunities to all regardless of individual identities in support of a climate where everyone feels a sense of belonging, community, and agency.
Diversity is a core value at University of Michigan-Flint. We are passionate about building and sustaining an inclusive and equitable working and learning environment for all students, staff, and faculty. The University of Michigan-Flint seeks to recruit and retain a diverse workforce as a reflection of our commitment to serve the diverse people of Michigan, to maintain the excellence of the University, and to offer our students richly varied disciplines, perspectives, and ways of knowing and learning for the purpose of becoming global citizens in a connected world.
Responsibilities*
Administrative/Communication/Marketing
Provide administrative support for all staff including scheduling appointments, managing calendars, event planning, and programmatic support.
Provide administrative support to the CARE team and Student Conduct including, but not limited to, reviewing reports, creating cases, documenting actions and coordinating communication.
Provide administrative support for various committees as determined by department leadership including, but not limited to, attending meetings, documenting minutes and supporting committee actions.
Provide support to department events and committees as needed including, but not limited to, reserving space, ordering catering, creating marketing materials, and managing event set-up.
Assist with department programs including, but not limited to, fraternity and sorority processes, Student Government related initiatives, retreat and program logistics and compiling of annual report data.
Create administrative processes to increase office efficiency and effectiveness.
Assist with webpage creation and ongoing management.
Oversee department intranet sites.
Assist with creation of department marketing materials.
Assist with Admissions and Orientation events.
Provide administrative back-up support for other staff within the department.
Office Management
Serve as primary customer service agent for the department and resolve issues or refer to appropriate staff.
Oversee all office management processes including mail receipt and distribution, management of department email and voicemail accounts, storage, technology tracking, creating office directories, M-Community and Google Drive maintenance, scheduling of interpreters and submission of work orders.
Ensure department spaces and storage areas are neat and clean and represented in a professional atmosphere.
Assist with student employee project management through support and referral.
Assist with student organization onboarding, annual registration and compliance including, but not limited to, performing compliance checks.
Provide high quality customer service to all students, student organizations, advisors, and other constituents that reflects our mission.
Oversee the key, locker and window policies in compliance with the student organization handbook including annual audit of locker storage.
Oversee equipment inventory, reservation and usage policies.
Oversee space reservation and usage policies.
Oversee creation and maintenance of general office calendars, work schedules and forms.
Maintain office technology audit, copier and poster printer.
Oversee office supplies and ordering in conjunction with department purchasing agent.
Facilitate and respond to communication from any University constituent.
Understand and use applicable computer applications: Banner, Google Suites, Gmail, Share Drives, Microsoft, Adobe, etc.
Utilize department related technologies (Maxient, CampusConnections, M-Pathways, etc.).
Ensure electronic files are updated, accurate and purged according to record retention policies.
Serves as a mandatory reporter (Clery Act) and responsible employee (Title IX) and immediately reports related incidents according to federal mandates and university policies.
Required Qualifications*
High school diploma or equivalent
4 or more years of related administrative experience
Advanced computer skills, using Microsoft Office software or Google suite.
Understands and values diversity and the importance of inclusion as demonstrated through commitment to apply and incorporate differences, complexities, and opportunities that diversity brings to an organization.
Work Schedule
Hybrid:
A consistent hybrid work schedule (some days on campus and some days working remotely) is available for this position at this time. However, this is subject to change based upon the duties of the position and the needs of the department.
Background Screening
The University of Michigan conducts background checks on all job candidates upon acceptance of a contingent offer and may use a third party administrator to conduct background checks. Background checks are performed in compliance with the Fair Credit Reporting Act.
Application Deadline
Review of applications will begin immediately and this position may be filled prior to the closing date.
U-M EEO/AA Statement
The University of Michigan is an equal opportunity/affirmative action employer.
Job Detail
Job Opening ID
250293
Working Title
Administrative Assistant Senior - Office Management
Job Title
Administrative Assistant Sr
Work Location
Flint Campus
Flint, MI
Full/Part Time
Full-Time
Regular/Temporary
Regular
FLSA Status
Nonexempt
Organizational Group
Flint Vc Std Affairs
Department
Flint AVC Dean of Students
Posting Begin/End Date
6/14/2024 - 7/02/2024
Salary
$41,500.00 - $52,000.00
Career Interest
Administration
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