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Position Information

Posting NumberSRGV7498

Working TitleMEDICAL SUPPLY INVENTORY MANAGER

Number of Vacancies1

LocationEdinburg, Texas

DepartmentProcurement Office

FTE1

FLSAExempt

Scope of Job

Responsible for the management of all resources and logistics related to medical supply inventory and distribution in a multi-facility organization operating in a self-distribution self-contracting model. Responsible for all daily activities related to the daily supply distribution for Nursing Units, Specialty Units, Ancillary Departments, Central Supply Inventory, Sterile Supply Inventory, Linen Distribution, Shipping & Receiving, and Mailroom as well as oversight of moveable medical equipment rental.

Description of Duties

• Oversees and coordinates the ordering, receiving, and inventory par-level replenishment process for all medical supplies.

• Leads and directs the work of others to ensure necessary materials are in the right place at the right time and in the most cost-effective way. Has oversight of multiple supply inventories and uses lean methodologies and makes recommendations for inventory adjustments.

• Responsible for product standardization, implementation, and logistical support.

• Responsible for departmental budget preparation and control of departmental inventory computer systems/procedures and provides for the recommendation and implementation of cost efficiencies.

• Responsible for ensuring, preparing, and maintaining supporting documentation/authorization files and ensuring that the database to track inventory and assets is up to date.

• Manages and participates in the acquisition, controls and reconciliation of medical inventory and assets.

• Supports functions related to receiving and counting items and recording data manually or via computer.

• Makes interpretive assessments and determines inventory levels for supply items which support contract reviews and quality business reviews with the Procedural Operations Administration.

• May coordinate system-owned non-acute care supply logistics for all UTRGV clinics and locations, including but not limited to medical supplies and medical equipment.

• Determines proper storage methods, identification, and stock location based on turnover, environmental factors and physical capabilities of facilities.

• Responsible for checking transmittal documentation against material received or delivered.

• Verifies inventory computations by comparing them to physical counts of stock and investigate discrepancies or adjusts errors.

• Performs periodic cost and productivity analyses.

• Documents deficiencies, if any, and refers problem situations to appropriate personnel for resolution.

• Maintains records for inventory, acquisition, and transfers to ensure proper chain of custody for all deliveries and pickups.

• Responsible for overall housekeeping of assigned warehouse areas.

• Manages the recruitment and training of assigned staff.

• Proposes strategies to reduce costs and improve supply chain logistics procedures.

• Performs other duties as assigned.

Supervision Received

General supervision from assigned supervisor.

Supervision Given

Direct supervision of assigned staff.

Required Education

Bachelor’s degree from an accredited university.

Preferred Education

Bachelor’s degree specializing in Material Management and Logistics.

Licenses/Certifications

Preferred:Certified Material Resource Professional ( CMRP ) or related certification

As condition of employment this position requires the applicant to be authorized to operate a University-Owned Vehicle for Official University Business. Per University of Texas System Policy 157, applicants will be subject to a motor vehicle record check for their most recent thirty-six (36) month history. Out of State Drivers are required to submit a 36-month history MVR from their prior State of residence(s).

Required Experience

Four (4) years of experience in inventory management, healthcare material management and logistics.

Preferred Experience

Progressive growth in healthcare materials management and experience in ERP Inventory Management Systems.

Equipment

Use of standard office equipment.

Working Conditions

Needs to be able to successfully perform all required duties. Office environment; some travel and weekend work is required. UTRGV is a distributed institution, which requires presence at multiple locations throughout the Rio Grande Valley.

Other

Exceptional planning and organizational skills.

Physical Capabilities

N/A

Employment CategoryFull-Time

Minimum SalaryCommensurate with Experience

Posted SalaryCommensurate with Experience

Position Available Date04/17/2024

Grant Funded PositionNo

If Yes, Provide Grant Expiration Date

Posting Detail Information

EEO Statement

It is the policy of The University of Texas Rio Grande Valley to promote and ensure equal employment opportunities for all individuals without regard to race, color, national origin, sex, age, religion, disability, sexual orientation, gender identity or expression, genetic information or protected veteran status. In accordance with the requirements of Title VII of the Civil Rights Act of 1964, the Title IX of the Education Amendments of 1972, Section 504 of the Rehabilitation Act of 1973, and the Americans with Disabilities Act of 1990, as amended, our University is committed to comply with all government requirements and ensures non-discrimination in its education programs and activities, including employment. We encourage women, minorities and differently abled persons to apply for employment positions of interest.

Special Instructions to Applicants

Dear Applicant,

Human Resources will not be held responsible for redacting any confidential information from the documents you attach with your application. The confidential information includes the following:

Date of Birth

Social Security Number

Gender

Ethnicity/Race

Please make sure that you omit this information prior to submission. We are advising that Human Resources will be forwarding your application to the department as per your submission.

If you have any questions, please do not hesitate to contact us at (956)665-8880 and/or careers@utrgv.edu.

Additional Information

UTRGV is a distributed location institution and working location is subject to change based on need.

All UTRGV employees are required to have a criminal background check ( CBC ). Incomplete applications will not be considered.

Substitutions to the above requirements must have prior approval from the VP of HR & Talent Development .

Quick Linkhttps://careers.utrgv.edu/postings/42554

Posting Supplemental Questions

Required fields are indicated with an asterisk (*).

• • Are you a current UTRGV employee?

• Yes

• No

• • Are you now, or previously, employed by The University of Texas System or any of its institutions?

• Yes - I currently am employed by the UT System or its institutions

• Yes - I have previously been employed by the UT System or its institutions

• No - I have never been employed by the UT System or its institutions

• • Please select your highest level of completed education.

• 6th grade education

• 10th grade education

• High School Diploma or GED

• Associates Degree, Technical, or Trade School Degree/Certification or 60 Hours of College Hours

• Bachelors Degree from an accredited university

• Masters Degree from an accredited university

• Ph. D. or other terminal degree from an accredited university

• None of the above

• • Please provide the field of study for your education:

(Open Ended Question)

• • Please indicate the number of years of work experience you have directly related to the position in which you are applying for:

• Less than 1 year

• 1 year

• 2 years

• 3 years

• 4 years

• 5 years

• 6 years

• 7 years

• 8 years

• 9 years

• 10 years

• Over 10 years

• • Do you meet the minimum requirements for this position?

• Yes

• No

Applicant Documents

Required Documents

• Resume

Optional Documents

• Cover Letter/Letter of Application

• Curriculum Vitae

• Unofficial Transcripts

• Reference Letter 1

• Reference Letter 2

• Reference Letter 3

• Certifications and Licenses

• Training Certificates

• Other Document

• List of 3 References

• Unofficial Transcripts 2

• Unofficial Transcripts 3

• Letter of Interest

• Unofficial Graduate Transcripts

• Additional Document