CASY-MSCCN Jobs

Description

The Senior Administrative Assistant provides administrative support to department management and personnel. Responsibilities for this role include scheduling meetings, preparation and distribution of reports, coordinate travel activities and expense reports; track and maintain departmental compliance requirements. This role will provide administrative support to specific Projects.

As an employee of Boehringer Ingelheim, you will actively contribute to the discovery, development and delivery of our products to our patients and customers. Our global presence provides opportunity for all employees to collaborate internationally, offering visibility and opportunity to directly contribute to the companies' success. We realize that our strength and competitive advantage lie with our people. We support our employees in several ways to foster a healthy working environment, meaningful work, diversity and inclusion, mobility, networking and work-life balance. Our competitive compensation and benefit programs reflect Boehringer Ingelheim's high regard for our employees.

Duties & Responsibilities

• Utilizes advanced knowledge to provide support to one or more individuals within a specified department or departments. Support may include: generation of reports, management of the administrative aspects of a department process or processes, coordination of conference calls and meetings, travel arrangements, records retention and file management, input and tracking of purchase orders, tracking of department budgets, processing check requests and invoices through the internal system, ordering and managing departmental supplies, expense report reconciliation, training class support, and general staff support.

• Coordinates functional leaders projects ' manage information flow within the function.

• Maintains leader's calendar and coordinate meetings using Microsoft Outlook.

• Writes correspondence and distribute on behalf of leader.

• Assists leader and staff with writing, formatting, and editing presentations, letters, meeting minutes, action items, announcements, memos, faxes, e-mails, etc.

• Appropriately coordinates administrative office management with a minimum of direction and instruction.

• Provides general administrative support to the function as necessary.

• Assists with requests from departments members or other internal customers for support and direction on resolving issues.

• Participates as a member of teams as assigned to coordinate activities and act as a conduit of information to other departments.

• Applies knowledge / skills to a range of interdepartmental responsibilities and serves as a resource to others. Uses appropriate interpersonal styles to work collaboratively with colleagues and team members to achieve departmental objectives.

• Helps to overcome barriers, provides on-going feedback to the work team, and facilitates adjustments as directed by management.

• Fulfills work team responsibilities and demonstrates a personal commitment to accomplishing departmental objectives.

• Proactively identifies opportunities for process improvement within specified department.

• Performs all Company business in accordance with all regulations and Company policy and procedures.

• Demonstrates high ethical and professional standards with all business contacts and employees.

• Demonstrates advanced knowledge of Boehringer's mission, business processes, policies and practices, and applies knowledge within own technical area to develop work results.

Requirements

• High School degree or equivalent experience.

• Associates degree from an accredited institution preferred.

• Typically five or more (5+) years administrative, customer service and/or relevant business experience.

• Proficient knowledge of Microsoft Office (Word, Excel and PowerPoint).

• Demonstrated strong attention to detail with demonstrated high work standards.

• Demonstrates excellent verbal and written communication skills.

Eligibility Requirements :

• Must be legally authorized to work in the United States without restriction.

• Must be willing to take a drug test and post-offer physical (if required).

• Must be 18 years of age or older.

All qualified applicants will receive consideration for employment without regard to a person’s actual or perceived race, including natural hairstyles, hair texture and protective hairstyles; color; creed; religion; national origin; age; ancestry; citizenship status, marital status; gender, gender identity or expression; sexual orientation, mental, physical or intellectual disability, veteran status; pregnancy, childbirth or related medical condition; genetic information (including the refusal to submit to genetic testing) or any other class or characteristic protected by applicable law.