CASY-MSCCN Jobs

Position Summary

The Practicum & Internship (P&I) Coordinator works within the Department of Counseling Psychology with a primary focus on supporting the Master of Arts in School Counseling program. This individual is responsible for administrative duties collaborating with the Program Director, faculty, placement site supervisors and personnel, University constituents and other pertinent stakeholders to facilitate and promote successful placement of students for various fieldwork placement assignments (e.g., practicum; internship) associated with the program. The P&I Coordinator is responsible for supporting all administrative functions related to placement assignments including, but not limited to student records, collaborating with stakeholders related to the coordination of placement opportunities, authorization/approval paperwork, evaluations, surveys associated with the placement process, and maintenance of relevant handbooks, forms, and other materials as needed.

The position requires exceptional communication and organizational skills. It requires the ability to build and foster relationships, to establish and maintain confidentiality, and to be a liaison with both external and internal stakeholders (e.g., placement site personnel; DU students, faculty, staff, and administration), as needed. It also requires knowledge of associated accreditation and certification/licensure policies, as well as the ability to manage multiple tasks and set priorities.

Essential Functions

Communication & Record Management

• Supports annual review of handbook, forms, policies, and other documents related to the P & I experiences and makes updates to each as needed, based on decisions and/or changes in relevant policies at any level (i.e., program; College; University; State; accreditation)
• Tracks student feedback that may inform updates to P & I policy, procedure, and/or communications
• Identifies themes and patterns in formal and informal feedback regarding sites, students, and policy issues via collaboration with stakeholders, program administration, and review of relevant data
• Serves as first line of contact for P & I related issues, providing clear, accurate, and timely information to constituents
• Coordinates hourly logs, student P & I records, feedback from site supervisors, section instructors, and students, and other relevant documentatio
• Provides administrative support related to placement site contract management as needed
• Supports program collaboration with the Associate Director for Accreditation and Assessment toward assessment and accreditation efforts
• Produces data for requests per Program Director approval
• Collaborates with designated faculty and placement team members to regularly monitor and revise program evaluation forms, syllabi, and other documentation

• Other duties as assigned Clinical and Field Experiences

• Supports program oversight of student placements in various P & I settings

• Supports site supervisor onboarding and training processes
• Collaborates with designated faculty and third-party stakeholders to facilitate placement site approvals
• Monitors placement pacing process (e.g., who has sites, who doesn't; who has issues or needs special attention; has all paperwork been received as appropriate)
• Facilitates escalations and feedback from section instructors and placement specialists
• Collaborates with faculty to coordinate program efforts toward orientation, community building, and professional development among site supervisors
• Escalates issues and concerns to Program Director and/or designated faculty as appropriate
• Other duties as assigned Knowledge, Skills, and Abilities

Ability to

• take initiative and manage projects from inception to completion,
• manage and manipulate data within spreadsheets and survey software,
• act proactively and on a self-motivated basis,
• work with diverse populations, multi-task and prioritize with knowledge of larger context and programmatic goals,
• research and gather information regarding new and existing placement opportunities,
• learn and apply principles and policies that guide each program, as necessary, and

• work both independently and on a team. Possesses strong

• interpersonal and organizational skills,

• written and oral communication skills,
• time management skills to develop and maintain policies and procedures in a fast-paced, deadline-focused environment, and attention to detail.
• Comfort and confidence in collaboration with professionals outside of own discipline
• Demonstrated experience with Microsoft Office and comfort with technology Note: This description is intended to provide basic guidelines for the job description and requirements. Details may change as program needs evolve.

Required Qualifications

• Bachelor's degree in related field from an accredited college or university
• Experience within a professional educational or training environment (e.g., P-12 school system)