Job Information
Coast Guard Community Services Command Supervisory Payroll Technician FT 5762 in CSC Headquarters, Switzerland
OMB NO: 1625-0120
Expiration Date: 01/30/2025
Announcement #: 5762
Opening Date: 18 June 2024 Pay Plan/Series/Pay Band: NF-0510-04
Closing Date: 02 July 2024 Work Schedule: Full Time (30-40 hours/week)
Position: Supervisory Payroll Technician Salary: $55K + DOE
Who May Apply: All Sources Location: Chesapeake, VA - Headquarters
DUTIES :
Works under the general supervision of the Payroll Manager. Responsible for supervising Payroll Technicians engaged in the performance of all payroll functions of Coast Guard Exchange (CGX) and HQ Community Services Command (CSC). Oversees and ensures the accurate and timely completion of a multitude of payroll documents submitted by assigned Payroll Technicians.
Supervises, assigns and monitors the tasks of payroll process. Ensures timely and accurate completion of a $750,000+ bi-weekly, multi-state payroll for 1,600+ NAF employees. Front line technical assistance for Workforce Now and Time and Attendance. Investigates and makes decisions to resolve payroll issues. Ensures accurate and timely payroll reporting. Supervises, trains, and coordinates activities of payroll technicians. Ensures payroll is processed in an accurate, compliant, and timely manner.
Creates, organizes, maintains, and updates files and records utilizing database, spreadsheet software, other online applications and manual systems; maintains an audit trail of documents and records; creates report formats and prepares necessary payroll reports based on retrieved data as requested; develops and maintains spreadsheets, logs, worksheets, and other records. Classifies payroll transactions that include verifying the accuracy and completeness of the payroll data. Summarizes transactions and prepares control documents or other posting documents reflecting the entries to be made.
Determines that all transactions are properly processed, and that total activity agrees with predetermined control tables. Analyzes and reviews reports and system listing to ensure all are balanced, properly formatted, and sequentially sorted; payroll data is validated; and adheres to prescribed regulatory manuals and procedures. Classifies erroneous conditions referring complex error/problems to the manager. Takes corrective actions to bring reports and listings in balance, verifies corrected copy and recommends changes in procedures to prevent a recurrence of the problem.
Supervises Payroll Technicians and assists staff in resolving payroll issues. Will provide back up for Payroll Manager and complete work as a Payroll Technician as needed. Demonstrates a full understanding of company policies and procedures as written in the personnel manual and apply such policies as it relates to Payroll and Time and Attendance. Exercises a high degree of organizational skills and ability to meet set deadlines for completion of all tasks associated with position. Demonstrates excellent math and communication skills and maintains the highest level of quality, accuracy and confidentiality.
Performs other related duties as assigned.
You will be evaluated for this position based on how well you meet the qualifications below. Your resume/application must demonstrate the required experience/education. Please see additional information on how your application is evaluated .
QUALIFICATIONS REQUIRED :
Minimum:
Five years of progressively responsible technical experience processing payroll for medium to large organizations of at least 600 employees in a multi-state environment.
Proficient in Microsoft Office and ADP (or similar timekeeping software) application programs commonly used in payroll operations; Experience preparing financial and payroll reports for management.
Experience with Excel.
Two years of experience training, coaching, and developing staff in a leadership role.
This is a white-collar position where occasional lifting up to 20 lbs. may be required.
Preferred (in addition to the minimum):
Certified Payroll Professional designation or other relevant certification.
Associate’s degree in a relevant field; HR, Business, Accounting, or Finance.
USCG COMMUNITY SERVICES COMMAND COMPREHENSIVE BENEFITS:
By choosing to work for the Coast Guard Community Services Command, you will enjoy one of the best benefit packages available anywhere. Benefit offerings are subject to applicable worker categories (Full-time, Part-time, Intermittent), location, position, and length of time in service.
Paid Annual and Sick Leave
Holiday Pay
Medical/Dental/Vision Insurance
Flexible/Dependent Spending Account
Pension Plan
401k Savings Plan
Life Insurance
Short Term/Long Term Disability
Tuition Assistance
Paid Parental Leave
OTHER ESSENTIAL INFORMATION :
Selectee will be required to participate in Direct Deposit/Electronic Funds Transfer as the Standard method of payment for payroll and travel purposes.
Males born after 12/31/59 and at least 18 years of age must be registered with the Selective Service System, unless covered by an exemption under the Selective Service Law, in accordance with 5 U.S. Code 3378. Selectee will be required to provide a written statement regarding his registration status unless he is exempted by this statute.
Must satisfactorily complete a Federal Background check.
HOW TO APPLY
Additional Information on how you will be evaluated:
Your resume/application must demonstrate the required experience/education. Experience refers to paid and unpaid experience, including volunteer work done through the National Service programs (e.g., professional, philanthropic, religious, spiritual, community, student, social, committee, sports, internships). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and leadership experience that translates directly to paid employment. Your resume is the key means we have for evaluating your skills, knowledge, and abilities as they relate to this position. Therefore, we encourage you to be clear and specific when describing your experience.
You MUST submit a resume or any other written format in English of your choice which clearly identifies: (1) The announcement number, title and pay band of the job you are applying for, and, (2) Information such as full name; mailing address; country of citizenship (U.S. Citizenship required OR valid authorization to work in the US); highest Federal grade or NAF pay band held with job series, title, and dates held (if applicable); a statement requiring proof of veterans’ preference by means of DD 214; education; and relevant work experience including start/end dates, supervisor’s name and phone number, salary and title, series and grade if experience was with a non-appropriated fund instrumentality of the Federal government. You must also include a copy of your most recent performance appraisal if you are a current Federal or NAF employee. Applications may not be sent in franked Government envelopes; applications filed in this fashion will not receive consideration. If information is not complete, you may be excluded from consideration. The first application and/or resume submitted for a specific requisition will be considered the only submission. Any duplicate submissions to the same requisition will not be considered. The application date will be used in determining these factors.
Outside Candidates : To apply, please visit our website at https://shopcgx.com and click on “Careers” at the bottom of the page. Internal Candidates: Sign into ADP Workforce now. Click on Myself/Talent/Career Center.
Search by location or Job Title for:
Supervisory Payroll Technician FT 5762
Chesapeake, VA, US
Equal Employment Opportunity: All candidates will be considered without regard to any non-merit factor such as race, color, religion, sexual orientation, national origin, age, disability, or marital status.
PRIVACY ACT NOTICE
Authority: The U.S. Coast Guard rates applicants under the authority of Title 5 of U.S. Code, Sections 301, 1104, 1302, 2103, 3301, 3304, Executive Order 9397, and Departmental Regulations.
Principal Purpose: To collect information needed to determine how well an applicant’s education and work experience qualify them for the job they are applying for.
Routine Use: This information provided will be shared with the hiring manager and interview panel members. It may also be shared in response to a request for discovery or for appearance of a witness, information that is relevant to the subject matter involved in a pending judicial or administrative proceeding.
Disclosure: Voluntary, however, failure to disclose requested information may result in an applicant not receiving consideration for a position in which the information is needed.
Paperwork Reduction Act Statement: An agency may not conduct or sponsor an information collection and a person is not required to respond to this information unless it displays a current valid OMB control number and an expiration date. The control number for this collection is OMB 1625-0120, expiration 01/30/2025. The estimated average time to complete this application is 40 minutes. If you have any comments regarding the burden estimate you can write to U.S. Coast Guard, Community Services Command, 510 Independence Parkway, Suite 500, Chesapeake, VA 23320.
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